Hall of Records Commission
Agenda

for a Meeting 
at the Maryland State Archives
Electronic Classroom
12 Noon 
November 25, 2002

Attendees and Introduction of Special Guests

Reports and Minutes of Previous Meetings

• June 4, 2002
• Special meetings and Celebratory events

Proposed Action:  motion of approval of minutes (as amended, if amended), and recognition of the special meetings of the Commission as defined by standing resolution

Records Retention and Disposal Schedules

• Retention
• Disposal

Proposed Action: motion of approval of Records Retention and Disposal Schedules as presented

Old Business

How other Archives are faring

Archivist's Report & Staff Activities

June 26:  Dr. Papenfuse participated in Maryland Municipal League Conference, Preserving Municipal History, in Ocean City, MD;

July 26:  Dr. Papenfuse addressed the Council of Geographic Names Authorities, Where is Watkins Point?, at the Inner Harbor Hyatt Regency;

August 9:  Shaanxi Provincial Archives delegation visited the Archives;

September 11:  Delegation of China State Archives Bureau, Inner Mongolian Archives Management System visited the Archives;

September 26-28:  Dr. Papenfuse represented Judge Robert M. Bell at the fifth annual meeting of state and federal court historical society administrators and trustees held in conjunction with the Annual Meeting of the American Association for State and Local History (AASLH) in Portland, Oregon;

September 29:  Dr. Papenfuse addressed the Baltimore County Genealogical Society on the occasion of their 25th anniversary, The Future of the Maryland State Archives, at the White Marsh Hilton Inn ($500 donation to the Endowment Fund);

October 3:  MPT Advisory Board meeting re:  "Maryland's Roots";

October 11-13:  Dr. Papenfuse attended expenses paid conference in Hofgeismar, Germany and presented on Salvaging the Nearly Lost Art of Constitution Making: Documenting the Documents;

November 4:  Dr. Papenfuse addressed Russian journalists here to observe the electoral process;

November 21:  Dr. Papenfuse addressed the Baltimore Bibliophiles re:  new map book and the future of electronic archives at the Johns Hopkins Club;

November 25:  Dr. Papenfuse addressed Anne Arundel County K-12 media specialists re:  Aftermath of Glory and From Segregation to Integration document packets at the Carver Center.

Forthcoming special meetings of the Commission & events of interest

December 2002:  Three-member delegation from Inner Mongolia, P.R. China, to visit the Archives;

December 3, 2002:  Groundbreaking for the new Reginald F. Lewis Museum of Maryland African American History & Culture;

December 4, 2002:  Reference and Research Advisory Committee meeting;

December 6, 2002:  Archives of Maryland Online Advisory Board meeting;

February 20, 2003:  Dr. Papenfuse to address the China Burma India (CBI) Veterans group of WWII re:  role of the State Archivist and MSA at Snyder's Willow Grove Restaurant;

April 3-6, 2003:  Dr. Papenfuse to present the necessity of consortium efforts for web based documents in the midst of budget cuts at the OAH Convention in Memphis, TN (OAH to provide air travel).

Recent Gifts and Acquisitions

• Special Collections:
• Barra Foundation, MSA SC 1407
• Government Records:
• Donation by the Society of Colonial Wars:  Baltimore F. Calvert, Lord Baltimore.  A Tour to the East in the Years 1763 and 1764

Proposed Action:  Resolution of Appreciation for recent gifts.

Finding Aids, Reference Services, and Publications

• Maryland Manual.net
• Archives of Maryland.net
• plats.net

Research & Education

• Commission to Coordinate the Study, Commemoration, and Impact of Slavery's History and Legacy in Maryland
• Minutes of Meetings:
• May 28, 2002
• October 10, 2002 (unapproved at this time)

• Courses taught, lectures given by the State Archivist (see prior resolution on 4/19/2000):
• July 15:  American History in Maryland Program at the Archives in conjunction with UMBC;
• Fall 2002:  Race and theLaw:  The Maryland Experience taught with Larry Gibson, University of Maryland School of Law;
• October 18:  Judicial Institute course on Maryland Legal History;
• Spring 2003:  Legal History Seminar:  Building Baltimore taught with Garrett Power at University of Maryland School of Law;
• April 9, 2003:  Judicial Institute course on Maryland Legal History the post-Revolutionary Era (program included in today's packet).

 
• December 4:  Dr. Papenfuse to attend a Faculty Advisory Committee meeting for the MLA program at JHU

• Summer Internship Program, June 12 - August 20, 2002 (powerpoint presentation)

 
• March 25, 2003, Annual Colonial Society Essay Contest, judged by State Archivist

 
• Conservation surveys of Annapolis Collection and Peabody Art Collection/Inventory of Government House

Administrative & Fiscal Matters

• Legislation:  Implementation of legal authority for plats.net as recordation system for State Roads plats

 
• New Facilities/Space Needs:
• status report on building program/acquisition/warehouse space

 
• Budget Issues, Present and Future:
• NICS
• Status of Archives' budget FY 2003
• Status of Archives' proposed budget FY 2004
• Transition Document
 
• Special Fund Grants/Income Projects:
• National Park Service Network to Freedom Grant;
• U.S. Dept. of Education's Undergound Railroad Educational and Cultural Program Grant;
• Maryland Historical Trust historic sites scanning project;
• State Highway Administration right-of-way scanning project;
• Status of the Archives Endowment Fund:  Interest, Gifts and Matching funds:
• Rosenberg $50,000 outright grant for map book;
• Grant from Maryland Historical Trust to document the history of the State House: mdstatehouse.net;
• Rosenberg Grant for map book
• Gifts to the Archives Endowment Fund
• Warrant No. 96
• mdlandrec.net

• MSA Annual Report

 
• Transition Document

Next meeting

Adjournment

Dr. Edward C. Papenfuse
State Archivist

Email: If you have an Email account linked to your WEB browser, click here to activate your mail program to send an inquiry or message to me at archives@mdarchives.state.md.us or contact me at (410) 260-6403.

© Copyright 2001 Maryland State Archives