1382

LAWS OF MARYLAND

Ch. 284

Defined term: "Commission" § 10-636

10-640. PORTRAITS.

AN OFFICIAL OF THE STATE GOVERNMENT MAY OFFER TO THE
COMMISSION ANY PORTRAIT THAT IS IN THE CUSTODY OF THE OFFICIAL
BUT IS NO LONGER USED.

REVISOR'S NOTE: This section is new language that repeats
the provisions of the first clause of the first
sentence of present Art. 54, § 7, as applied to the
substantive provisions revised in this section.

Defined term: "Commission" § 10-636

10-641. REPRODUCTIONS.

(A)  DESTRUCTION AUTHORIZED.

WITH THE WRITTEN APPROVAL OF THE COMMISSION, THE HEAD OF A
UNIT OF THE STATE GOVERNMENT MAY DESTROY ORIGINAL MATERIAL THAT
HAS BEEN PHOTOGRAPHED, PHOTOCOPIED, OR MICROPHOTOGRAPHED IF:

(1)  THE HEAD OFFERS THE ORIGINAL MATERIAL TO THE
COMMISSION, BUT THE COMMISSION DECLINES TO ACCEPT;

(2)  THE COPY IS MADE IN A MANNER THAT MEETS THE
STANDARD OF QUALITY OF THE COMMISSION FOR PERMANENT PHOTOGRAPHIC
RECORDS;

(3)  THE COPY IS PLACED IN AN ADEQUATELY ACCESSIBLE
CONTAINER; AND

(4)  PROVISIONS ARE MADE:

(I)  FOR THE PRESERVATION, EXAMINATION, AND USE
OF THE COPY IN A MANNER THAT THE COMMISSION APPROVES; AND

(II)  AS TO A RECORD THAT A STATUTE OTHERWISE
EXPRESSLY REQUIRES TO BE KEPT PERMANENTLY, FOR THE COPY TO BE
AVAILABLE, ON REQUEST, IN THE SAME MANNER AS THE ORIGINAL
MATERIAL.

(B)  CONDITIONS.

(1) AFTER MATERIALS ARE DESTROYED UNDER THIS SECTION,
THE HEAD OF THE UNIT SHALL SEND TO THE COMMISSION:

(I)  A LIST OF THE MATERIALS THAT WERE
DESTROYED; AND

(II)  A CERTIFICATE OF DESTRUCTION.