Hall of Records Commission
Agenda

for a Meeting 
at the Maryland State Archives
Electronic Classroom
12 Noon 
October 17, 2003

Attendees and Introduction of Special Guest:

Bonnie A. Kirkland, Esquire, Assistant Attorney General

Reports and Minutes of Previous Meetings

• April 24, 2003
• Special meetings and celebratory events
• April 28: Unveiling of the Blair Lee portrait in the Governor's Reception Room of the State House;
• April 29: Turning on and rededication of the fountain at Government House;
• May 15:  Press conference with Governor Ehrlich in the Governor's Reception Room to announce plans for the creation of a legacy desk for the governor's office from the wood of the Wye Oak;
• Proposal prepared by Archives;
• Dr. Papenfuse's remarks at press conference
• June 24: Retirement reception honoring Richard E. Israel in the President's Conference Center of the Thomas V. Mike Miller Jr. Senate Building;
• June 26: Unveiling of eagle in the pediment of the courthouse in Centreville.

Proposed Action:  motion of approval of minutes (as amended, if amended), and recognition of the special meetings of the Commission as defined by standing resolution

Records Retention and Disposal Schedules

• Retention
• Disposal

Proposed Action: motion of approval of Records Retention and Disposal Schedules as presented

Old Business

How other Archives are faring

Archivist's Report & Staff Activities

April 25:  Dr. Papenfuse served as panel participant in The Future of Civil Rights Research - A Program to Commemorate the Reopening of the Thurgood Marshall Law Library, The University of Maryland School of Law;

April 30:  Dr. Papenfuse attended the Administrative Law Section Annual Spring Dinner and talk by Judge Wilner on The Governor's Emergency Powers;

May 5:  Dr. Papenfuse address to the Maryland Circuit Court Clerk's Association in Ocean City, MD re:  Land Records ELROI/Archives project;

May 15:  Dr. Papenfuse address to the China Burma India (CBI) Veterans group of WWII  re:  What's in a name and why we should remember: Peleliu and the men of 1-1-1-HQ Company - Communications Platoon;

May 21:  Dr. Papenfuse hosted Russ and Jody Morrison and the Kent County Historical Society on tour of the Archives;

June 2:  Dr. Papenfuse served as keynote luncheon speaker at the TUGIS 2003 Conference at Towson University re:  From Then to Now: The Maryland State Archives Atlas of Historical Maps of Maryland;

June 4:  Dr. Papenfuse attended Reference and Research Advisory Committee meeting;

June 23:  Dr. Papenfuse participated in panel on the Mark Steiner show (WYPR FM) re:  State Constitution of Maryland;

June 27:  Dr. Papenfuse attended Government House dinner with Governor and Mrs. Ehrlich for the kick off of the Foundation for the Preservation of Government House. Evening included a tour of the State House by Dr. Papenfuse for the dinner guests;

August 28:  Dr. Papenfuse address to Library of Congress overseas officials on using the Zeutschel scanner rather than microfilm and digital preservation;

September 4:  Dr. Papenfuse gives demonstration of mdlandrec.net to all of the clerks hosted by Steve Hales in Snow Hill;

September 5:  Dr. Papenfuse welcomes conservators visiting from South Korea;

September 10:  Dr. Papenfuse teaches Judicial Institute course on Maryland Legal History at the Judicial Training Center;

September 11:  Dr. Papenfuse and Mr. Baker make presentation to the Comptroller's Cabinet re: What the Archives is and what it does;

September 15:  Dr. Papenfuse gives tour of the State House to European Journalists and Connex officials on behalf of the Governor and Lt. Governor [$1,000 donation received];

September 15: Publication of new Government House brochure, written and produced by Archives' staff members Mimi Calver and Elaine Rice Bachmann;

September 16:  Dr. Papenfuse participates in a JHU Senior Alumni lecture on the Maryland State Archives Atlas of Historical Maps of Maryland at Evergreen House;

September 18-20:  Alexander Lourie attends, on behalf of Judge Bell, the sixth annual meeting of the State and Federal Court Historical Society Administrators and Trustees in conjunction with the AASLH Annual Meeting in Providence, RI;

October 7:  Dr. Papenfuse and Jennifer Hafner attend the oral argument in Virginia v. Maryland at the Supreme Court of the United States;

October 10-11:  Dr. Papenfuse attends fall meeting of the Historic St. Mary's City Commission. Dr. Papenfuse was appointed by Governor Ehrlich as a member of the Historic St. Mary's City Commission for a term of four years commencing July 1, 2003;

October 11:  Chris Haley, Acting Director of Reference Services, address to the Maryland Genealogical Society at the Maryland Historical Society re:  What's new at the Archives.

Forthcoming special meetings of the Commission & events of interest

October 21:  Dr. Papenfuse to attend the Governor's Consulting Committee meeting in Crownsville;

October 26:  Dr. Papenfuse to attend Baltimore Book Bash at Borders bookstore in Towson, MD to promote the historical Atlas;

October 31:  Dr. Papenfuse to attend presentation to Sid Hart, Editor of the Peale Papers, by the Friends of Franklin, Inc. in the Calvert Room and conduct a private tour of the State House;

November 6:  Dr. Papenfuse to address the Washington Map Society at the Library of Congress re: Putting Maryland on the Map: A New Edition of the Atlas of Historical Maps of Maryland after 20 years;

November 21:  Dr. Papenfuse, Mimi Calver and Elaine Rice Bachmann to attend reception for the Foundation for the Preservation of Government House at Government House (rescheduled from September 19);

December 17:  Dr. Papenfuse to host a group of four Russian librarians, an interpreter, one facilitator and interested League of Women Voters for an orientation program and tour of the Archives;

May 6, 2004:  Dr. Papenfuse to address The Women's Club of Roland Park;

May 13, 2004:  Dr. Papenfuse to give presentation and tour to Boys' Latin School students;

May 25, 2004:  Dr. Papenfuse to address the Ft. Garrison Chapter of the Colonial Dames of the 17th Century at the home of Mary Parks located in Homeland in Baltimore.

Recent Gifts and Acquisitions

• Special Collections:
• Metropolitan Club Drawings
• Sidney and Neff map of Baltimore (1852)
• Senator Julian L. Lapides Collection (MSA SC 5533)
• Government Records
• Donation by Philippe Register of the Cincinnati membership certificate for Levin Winder endorsed by George Washington (MSA SC 5526)

Proposed Action:  Resolution of Appreciation for recent gifts.

Finding Aids, Reference Services, and Publications

• mdlandrec.net (Worcester County demo)
• Maryland Manual.net
• Archives of Maryland.net
• plats.net
• vital records website prototype

Research & Education

• Commission to Coordinate the Study, Commemoration, and Impact of Slavery's History and Legacy in Maryland
• Minutes of Meetings:
• October 10, 2002 (to be approved at October 22, 2003 meeting)
• October 22, 2003: Commission meeting at MD Department of Housing and Community Development in Crownsville;
• September 25-26:  Dr. Terry attends 2003 Annual Conference of the Association for the Study of African American Life and History (ASALH) in Milwaukee, WI, as Chair and Commentator for session on 19th century history

• Courses taught, lectures given by the State Archivist (see prior resolution on 4/19/2000):
• July 14 and 22:  Teaching American History in Baltimore County, Summer Institute 2003 at UMBC;
• July 23 and 28 :  Teaching American History in Baltimore City, Summer Institute 2003 at UMBC;
• September 10:  Judicial Institute course on Maryland Legal History;
• Fall 2003:  Legal History Seminar: Building Baltimore, University of Maryland School of Law;
• Spring 2004:  Race and the Law: The Maryland Experience, University of Maryland School of Law;
• Spring 2004:  Teaching Putting Maryland on the Map: The Cartographic and Geological History of Maryland, at JHU Homewood Campus.

 
• April 29:  Boys' Latin School field trip to Annapolis
• June 11-August 15, 2002:  Summer Internship Program,
• August 25:  Filming for Maryland Public Television's Exploring Maryland's Roots
• November 13:  Dr. Papenfuse to attend Faculty Advisory Committee meeting for the MLA program at JHU
• March 2004:  St. Mary's City Commission meeting
• March 25, 2004: Annual Colonial Society Essay Contest, to be judged by State Archivist

Administrative & Fiscal Matters

• Legislation pending:  None

 
• New Facilities/Space Needs:
• September 15:  SPC, Inc. began work on the fire alarm system
• Status report on building program/acquisition/warehouse space

 
• Budget Issues, Present and Future:
• October 28:  Budget hearing with Neil Bergsman
• NICS
• Status of Archives' budget FY 2004
• Status of Archives' proposed budget FY 2005
 
• Special Fund Grants/Income Projects:
• National Park Service Network to Freedom Grant ($25,000 in FY 2003);
• U.S. Dept. of Education's Underground Railroad Educational and Cultural Program Grant ($250,665 for FY03 and $544,540 for FY04 through FY06);
• Maryland Historical Trust historic sites scanning project;
• State Highway Administration right-of-way scanning project;
• Grant from Maryland Historical Trust to document the history of the State House: mdstatehouse.net;
• Status of the Archives Endowment Fund:  Interest, Gifts and Matching funds.

• MSA Meeting with the Governor's Commission on the Structure and Efficiency of State Government (Marvin Mandel, Chair):
• Visit of Paul W. Comfort, Esq. on Monday, October 27, 2003 at 10:00 a.m.

Next meeting

Adjournment

Dr. Edward C. Papenfuse
State Archivist

Email: If you have an Email account linked to your WEB browser, click here to activate your mail program to send an inquiry or message to me at archives@mdarchives.state.md.us or contact me at (410) 260-6401.

© Copyright 2003 Maryland State Archives