Hall of Records Commission
Chairman Bell called the meeting to order at 12:16 p.m.
Attendees & Introduction of Special Guests
The following Commission Members, Alternates, Counsel and staff of the Archives were present:Mr. Charles Williams, representing The Honorable Nancy K. Kopp, TreasurerChairman Bell welcomed Charles Williams, Treasurer Kopp's representative, as well as the following special guests:
Mr. R. Dean Kenderdine, representing The Honorable William Donald Schaefer, Comptroller of the Treasury
The Honorable Thomas V. Mike Miller, President of the Senate
The Honorable Mary A. Conroy, House of Delegates
Ms. Pat Bruce, Aide to Delegate Mary A. Conroy
Mr. Boyd Rutherford, Secretary, Department of General Services
Mr. Winston Tabb, representing Dr. William R. Brody, President, The Johns Hopkins University
Mr. Bret Schreiber, representing Dr. William R. Brody, President, The Johns Hopkins University
Dr. Glenn Phillips, representing Dr. Earl S. Richardson, President, Morgan State University
Dr. Whitman H. Ridgway, representing Dr. William E. Kirwan,Chancellor, University of Maryland
Ms. Bea Hardy, representing Barbara P. Katz, President, Maryland Historical Society
Richard E. Israel, Esquire, Assistant Attorney General
Mr. Timothy D. Baker, Deputy State Archivist
Ms. Elaine Rice Bachmann, Archivist IV, Maryland State Archives
Ms. Kathy Beard, Executive Associate and Recording Secretary, Maryland State Archives
Ms. Mimi Calver, Archivist V, Maryland State Archives
Mr. Ray Connor, Archivist III, Maryland State Archives
Ms. Lynne MacAdam, Computer Network Specialist Manager, Maryland State Archives
Ms. Pat Melville, Archivist V, Maryland State Archives
Dr. Edward C. Papenfuse, State Archivist and Secretary, Hall of Records Commission
Ms. Emily Oland Squires, Archivist V, Maryland State Archives
Dr. David Taft Terry, Administrator II, Slavery Commission
Mr. Russell Morrison
Mrs. Jody Morrison
Mr. Joseph M. Coale III
Mr. Henry A. Rosenberg, Jr.
Steve Wise, guest of Henry Rosenberg
Lauren Rutherford, daughter of Secretary RutherfordChairman Bell noted that he knows Steve Wise's father, Owen Wise, who is a judge in Caroline County.
How other Archives are faring: Dr. Papenfuse again asked that this item be postponed to a future Hall of Records Commission meeting. He expressed thanks for the support of the Commission, a number of private citizens, and the Judiciary for its enormous support. Because of this, the Archives will be able to survive the budget cuts and the difficult economic times ahead.
U.S. Department of Education Grant to Study the Underground Railroad in MarylandDr. Papenfuse told the Commission that the Archives will soon announce the implementation of a $250,000+ grant from the U.S. Department of Education to study the Underground Railroad in Maryland. The Archives received notification of the grant last fall and has spent the last two months preparing for full implementation of the grant for the Summer Internship Program. Awards of the internship have been made and, because this is Federal money, these jobs are not covered by the hiring freeze. Commission members wishing to follow the progress of the grant can do so at mdslavery.net.
Recently, Dr. Papenfuse received a letter from the Ellefsons creating
an endowment fund for the continuation of the
Archives of Maryland
series with a gift of $20,000.
Some 23 years ago, Dr. Papenfuse received a phone call from Joe Coale, then working in the governor's office, asking for assistance in putting together an exhibit for the Paca house for a visiting Chinese delegation. during their conversation, Mr. Coale told Dr. Papenfuse about his map collection and asked if he would interested in publishing a book on Maryland maps. Because of his love for maps, Dr. Papenfuse agreed, saying that they would have to make sure not to miss a map. Mr. Coale helped get the first book grant 20 years ago. It took two years to do the survey, select the maps and bring everything together. Because of their limited budget, the book couldn't include county maps or a whole range of really good mapping material they knew about. After the book was published, Dr. Papenfuse received a call from a friend at the Library of Congress telling him that he had missed one of the most significant collection of maps in the world related to the Chesapeake, owned by Russ Morrison and Owen Henderson. Dr. Papenfuse visited Russ and Owen who showed him their spectacular collection and eventually they gave the collection to the Archives.
As the 20th anniversary of the book was approaching, Joe Coale called and asked Dr. Papenfuse if he would like to do another book of maps. Dr. Papenfuse put together a proposal, and he and Mr. Coale met with Henry Rosenberg who very generously agreed to fund the new edition. The book was finished on April 11, 2002 and The Johns Hopkins University Press agreed to publish it. Since there are no longer any top-notch color printers in Baltimore, it was printed in Asia. Due to a disruption in communication and SARS, the finished books did not arrive by the March 25, 2003 deadline, in time for the joint session or sessions planned for the legislature, all of which was postponed until next year.
Dr. Papenfuse presented the book and expressed his appreciation to those who made it possible. The book is a comprehensive, full color, and wonderfully written history of the mapping of Maryland. It also points people to the imaging we did of all the maps so that they can look at them in detail. The Archives is able to sell the book to bring money back into the Archives endowment, and it can also sell full-sized prints of the maps.
Dr. Papenfuse then presented Russ and Jody Morrison with a copy of the book and noted that the cover of the book features a map from the Huntingfield Collection. He also showed the Morrisons that Dr. Papenfuse explained that the reason he stopped at 1908 is because it was the year in which Maryland began to define its last boundary problem. It is also the point at which Maryland became fully engaged in scientific mapping for the Maryland Geological Survey.
Dr. Papenfuse thanked Mr. Rosenberg for all he has done and presented him with a copy of the Atlas which has a tribute to the Rosenberg family on the front of the case. Mr. Rosenberg replied that he is honored to be part of this project and thanked Dr. Papenfuse and Joe Coale for making it happen.
On behalf of the Speaker of the House of Delegates, Delegate Conroy presented Mr. Rosenberg with a House Resolution, signed by the Speaker and Mary Monahan, and thanked him for everything he does for the Maryland State Archives.
Senator Miller said that when anyone has deserving cause, Henry Rosenberg and the Rosenberg Foundation can be counted on to help. It was his great pride and privilege to present Mr. Rosenberg with a Senate Resolution and thanked him for a job well done.
When Dr. Papenfuse had presented Senator Miller with an advance copy of the Atlas, it fell open to a map of Prince George's County. Senator Miller commented that he would like to have a copy of that map, so Dr. Papenfuse presented Senator Miller with a full-sized copy.
Mr. Morrison noted that Dr. Papenfuse had visited him and looked at the collection, with Nancy Bramucci, and they had really helped him to preserve the collection. He said that he has been impressed with the work that Dr. Papenfuse is doing and that the Archives is the proper place for the collection.
Courses taught and lectures given by State Archivist (see prior resolution on 4/19/2000):
Dr. Papenfuse welcomed Secretary Rutherford (the new Secretary of General Services) and his daughter to today's meeting. He is most grateful to DGS for the cooperative way in which they have been working with the Archives' staff to improve things at the Archives within the context of the budget.
Secretary Rutherford apologized for being late but was held up in traffic. He thanked the Commission for their hospitality, especially as it relates to bringing his "assistant," his daughter Lauren. Chairman Bell welcomed Lauren Rutherford to the meeting.
The Archives overall budget has been reduced by 12.5% of General Funds. This has cut our basic staffing and our ability to do outreach work to bare bones. For instance, there is no money for exhibits or to store artistic property off site in a safe and reasonable temperature and humidity controlled environment. The Archives has had to cut back its services in the Search Room by one day a week. As we improve our partnership relations and are able to earn more special funds, we may be able to open the Search Room up again for another day.
At the call of the Chair for a date in late fall.
There being no further business to discuss, Dr. Phillips offered a motion to adjourn the meeting at 1:04 p.m., which was seconded by Mr. Kenderdine and unanimously approved, the Chairman concurring.
Approved by the Hall of Records Commission, November 17, 2003.
The Honorable Robert M. Bell, Chairman
Edward C. Papenfuse, Jr., Secretary
Edward C. Papenfuse
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