Hall of Records Commission
Minutes

for a Meeting 
at the Maryland State Archives
Electronic Classroom
12 Noon
April 24, 2003


Call to Order by the Chairman

Chairman Bell called the meeting to order at 12:16 p.m.

Attendees & Introduction of Special Guests

The following Commission Members, Alternates, Counsel and staff of the Archives were present:
Mr. Charles Williams, representing The Honorable Nancy K. Kopp, Treasurer
Mr. R. Dean Kenderdine, representing The Honorable William Donald Schaefer, Comptroller of the Treasury
The Honorable Thomas V. Mike Miller, President of the Senate
The Honorable Mary A. Conroy, House of Delegates
Ms. Pat Bruce, Aide to Delegate Mary A. Conroy
Mr. Boyd Rutherford, Secretary, Department of General Services
Mr. Winston Tabb, representing Dr. William R. Brody, President, The Johns Hopkins University
Mr. Bret Schreiber, representing Dr. William R. Brody, President, The Johns Hopkins University
Dr. Glenn Phillips, representing Dr. Earl S. Richardson, President, Morgan State University
Dr. Whitman H. Ridgway, representing Dr. William E. Kirwan,Chancellor, University of Maryland
Ms. Bea Hardy, representing Barbara P. Katz, President, Maryland Historical Society
Richard E. Israel, Esquire, Assistant Attorney General
Mr. Timothy D. Baker, Deputy State Archivist
Ms. Elaine Rice Bachmann, Archivist IV, Maryland State Archives
Ms. Kathy Beard, Executive Associate and Recording Secretary, Maryland State Archives
Ms. Mimi Calver, Archivist V, Maryland State Archives
Mr. Ray Connor, Archivist III, Maryland State Archives
Ms. Lynne MacAdam, Computer Network Specialist Manager, Maryland State Archives
Ms. Pat Melville, Archivist V, Maryland State Archives
Dr. Edward C. Papenfuse, State Archivist and Secretary, Hall of Records Commission
Ms. Emily Oland Squires, Archivist V, Maryland State Archives
Dr. David Taft Terry, Administrator II, Slavery Commission
Chairman Bell welcomed Charles Williams, Treasurer Kopp's representative, as well as the following special guests:
Mr. Russell Morrison
Mrs. Jody Morrison
Mr. Joseph M. Coale III
Mr. Henry A. Rosenberg, Jr.
Steve Wise, guest of Henry Rosenberg
Lauren Rutherford, daughter of Secretary Rutherford
Chairman Bell noted that he knows Steve Wise's father, Owen Wise, who is a judge in Caroline County.

Reports and Minutes of Previous Meetings

Records Retention and Disposal Schedules

Old Business

  • How other Archives are faring: Dr. Papenfuse again asked that this item be postponed to a future Hall of Records Commission meeting.  He expressed thanks for the support of the Commission, a number of private citizens, and the Judiciary for its enormous support. Because of this, the Archives will be able to survive the budget cuts and the difficult economic times ahead.
  • Archivist's Report & Staff Activities 
         (see the Maryland State Archives Bulldog for additional details)

    Special Announcements

  • U.S. Department of Education Grant to Study the Underground Railroad in Maryland
  • Dr. Papenfuse told the Commission that the Archives will soon announce the implementation of a $250,000+ grant from the U.S. Department of Education to study the Underground Railroad in Maryland. The Archives received notification of the grant last fall and has spent the last two months preparing for full implementation of the grant for the Summer Internship Program.  Awards of the internship have been made and, because this is Federal money, these jobs are not covered by the hiring freeze. Commission members wishing to follow the progress of the grant can do so at mdslavery.net.

    Recent Gifts and Acquisitions

    Finding Aids, Reference Services, and Publications

    Education and Outreach

  • Courses taught and lectures given by State Archivist (see prior resolution on 4/19/2000):
  • Forthcoming special meetings of the Commission & events of interest

    Administrative & Fiscal Matters

    Dr. Papenfuse welcomed Secretary Rutherford (the new Secretary of General Services) and his daughter to today's meeting.  He is most grateful to DGS for the cooperative way in which they have been working with the Archives' staff to improve things at the Archives within the context of the budget.

    Secretary Rutherford apologized for being late but was held up in traffic.  He thanked the Commission for their hospitality, especially as it relates to bringing his "assistant," his daughter Lauren.    Chairman Bell welcomed Lauren Rutherford to the meeting.

    Next meeting

    At the call of the Chair for a date in late fall.

    Adjournment

    There being no further business to discuss, Dr. Phillips offered a motion to adjourn the meeting at 1:04 p.m., which was seconded by Mr. Kenderdine and unanimously approved, the Chairman concurring.

    Approved by the Hall of Records Commission, November 17, 2003.
     

                                    ________________________________________
                                            The Honorable Robert M. Bell, Chairman
     
     
     

                                    ________________________________________
                                            Edward C. Papenfuse, Jr., Secretary




     
     
     

    Dr. Edward C. Papenfuse
    State Archivist

    Maryland State Archives

    350 Rowe Boulevard
    Annapolis, Maryland 21401
    (410) 260-6403.

    Email: edp@mdarchives.state.md.us

    Copyright Maryland State Archives