Hall of Records Commission Meeting
December 9, 2010

July 2, 2010:  Dr. Papenfuse, Tim Baker, Emily Oland Squires, Nancy Bramucci, and Rob Schoeberlein participated in a meeting of the Baltimore City Archives Advisory Board
July 4, 2010: Dr. Papenfuse gave the July 4 address at Houghton House, Queen Anne's County to which the Hall of Records Commission was invited.
October 22, 2010:  Tim Baker, Elaine Rice Bachmann, Sasha Lourie, & Chris Kintzel attended a meeting of the Maryland Commission on Artistic Property
November 10, 2010:  Dr. Papenfuse, Tim Baker, Emily Oland Squires, Chris Haley, Maya Davis, Rachel Frazier, Frank Patnaude, and Kara Carter attended  a meeting of the Legacy of Slavery Advisory Board
November 17, 2010:  Dr. Papenfuse, Tim Baker, and Rob Schoeberlein participated in a meeting of the Maryland Historical Records Advisory Board

Disposals (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/hrc_disposals_9dec10.pdf)

Budget

Grants
          DOE Flight to Freedom $738,935
          NHPRC – Salvaging the Records of Baltimore City $121,840
          Middendorf – Washington document case $60,000
          Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
          IMLS HistoryMakers Grant -- 1 or 2 archivists placed with the Maryland State Archives for 9 months
          Other grant applications and solicitations for funding that are in the works, including our partnership with the Friends of the Maryland State           Archives

APC – State House tour guides - reorganization of function

Capital Budget request - status and policy challenges 

Managing for Results

Technology Master Plan

Major Initiatives

Baltimore City Archives
State House Update
        Visitor Center update
        Old House Chamber
        State House Caucus Room    /    Display of USS Maryland Silver Service
        Old Senate Chamber – Capital program for restoration has been submitted
        Exhibit Case for Washington’s Resignation Speech.  Private Funds raised to date: $84,500
       
 Reinvigorating Records Management

                        Adoption of revised regulations
                        Development of Records Management Guidance
                        IPER program to train state and local government employees
                        Automation of records destruction certificate

Publications

New revised and streamlined home page
New State House web page
BaltimoreCityhistory.net
Maryland's Art Collection (Friends of the Maryland State Archives)

Building Improvements (DGS)

New Cooling tower
New Chillers
New Furnace
Leaky roof (work underway)
Mold remediation in basement (work underway)

Other
          Accounting/Inventory of Art Collections

At the request of the Commission on Artistic Property, Archives staff worked with the Comptroller’s office to formally remove the art collections from the fixed asset inventory system of the state.  This effort was undertaken to be consistent with current museum practices and government accounting standards.  Approval Letter

State House Valuation Study
The Treasurer’s Office has just completed a Landmark Valuation study of the Maryland State House for the purpose of expressing an opinion of the actual replacement cost and the landmark historical value for insurance purposes.  The Archives agrees with those who have held out this report as being impressive, comprehensive and precedential.  We commend the Treasurer and the Archives is pleased to have been of assistance.

Days to Remember: December 7 and December 9

Selected Outreach efforts of the State Archivist:

Matching funds from Maryland Commission for Women, National Park Service Network to Freedom, St. John's College, Washington College
Volunteer involvement in Archival functions both at home and at our research sites (MSA and BCA)

NHPRC SNAP Grant for Maryland SHRAB and Emergency Preparedness, $7,658 (2010-2011)
NHPRC Detailed Processing Grant for the BCA, $121,840 (2010-2013)
US DOE Grant for the Flight to Freedom Legacy of Slavery project, $738,935 (2010-2013)
Middendorf Foundation Grant for State House Washington Document Display Case, $60,000
Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
IMLS HistoryMakers Grant -- 1 or 2 archivists placed with the Maryland State Archives for 9 months

Other grant applications and solicitations for funding that are in the works, including our partnership with the Friends of the Maryland State Archives

Government Records (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/gov_records_9dec10.pdf)

Finding Aids, Reference Services, and Publications:

Courses taught and lectures given by the State Archivist (see prior resolution on 4/19/2000)
May 1, 2010:  
May 3-8, 2010:  
May 5, 2010:  
May 15, 2010:  Jenn Cruickshank participated in the 2010 Angels Project, rehousing a tintype collection at the Milwaukee County Historical Society
May 18, 2010: Dr. Papenfuse traveled to Salt Lake City at the expense of the Church of the Latter Day Saints to discuss cooperative records preservation, access, and storage proposals
May 29, 2010:  Vicki Lee and Rachel Bartgis attended the memorial service for William Spawn
June 3, 2010:  Rob Schoeberlein presented a lecture at the Anne Arundel Genealogical Society on Almshouses in Maryland 
June 4, 2010:  Vicki Lee, Jenn Cruickshank, Camille DiMarco, Allison Rein, and Rachel Bartgis presented a lecture to the Summer 2010 interns on Proper Records Handling, Care, and Preservation 
June 7-28, 2010:  Vicki Lee traveled to Haiti to assist with the set up of the Paper Conservation lab at the Haitian Cultural Recovery Center, locating local sources for conservation materials and performing conservation treatments of documents, books, and paintings
June 11, 2010:  Chris Haley participated as the Banquet Speaker at the Southern California Genealogical Society Jamboree, speaking on My Genealogy:  Now and Then 
June 15, 2010:  Nancy Bramucci served as a Judge at the University of Maryland's National History Day
June 25, 2010:  Nancy Bramucci presented a lecture to the Summer 2010 interns on Bring Out Your Dead!  Cemeteries, Tombstones & Historical Research in 19th Century Maryland 
June 25, 2010:  Rachel Frazier presented a lecture at the Wiley H. Bates Legacy Center on African American Resources for Annapolis at the Maryland State Archives 
June 28, 2010:  Maria Day presented a lecture to the Summer 2010 interns on Identifying Prints and Book Illustrations 
July 1, 2010:  Rob Schoeberlein presented a lecture to the Board of the Mental Helath Association of Maryland on History of Mental Health Care in Maryland 
July 12, 2010:  Rod Cofield, Director of Interpretation and Museum Programs at Historic Londontown, presented a lecture to the Summer 2010 interns on Women in Colonial-Era Public Houses 
July 26, 2010:  Vicki Lee presented a lecture to the Summer 2010 interns on Disaster Recovery and Emergency Response for Essential Records and Artifacts 
August 2, 2010:  Dr. Martin Ford, Associate Director, Maryland Office for New Americans, presented a lecture to the Summer 2010 interns on Melting Pot or Mixing Bowl:  How Immigration Shapes our History 
August 11, 2010:  Maria Day presented a lecture to the Rotary Club of Lake Shore on Preserving Local History in Archives 
September 17, 2010:  Elaine Rice Bachmann provided a tour of the State House to the General Society Sons of the Revolution, after which the Society presented a donation to the Friends of the Maryland State Archives for the exhibit case for George Washington's resignation speech
September 20, 2010:  Tim Baker and Wei Yang provided an overview and tour of the Maryland State Archives to a delegation from Jiangsu Province, China
September 23, 2010: Dr. Papenfuse returned the original records of the Town of Macedon, New York, and addressed the Town  Council on the Underground Railroad Connections  between Macedon and Maryland.
October 9, 2010:  Mike McCormick participated in the annual meeting of the Maryland Genealogical Society, presenting a lecture on Military Records at the Maryland State Archives 
October 7-14, 2010: Dr. Papenfuse traveled to Belgrade and London to discuss cooperative archival management programs with the Belgrade based Jefferson Institute and to conduct research on Maryland in the War of 1812 at the British National Archives (privately funded)
October 17, 2010: Dr. Papenfuse traveled to Chicago at the invitation and expense of  an IMLS grant intended to advance African Americans in the archival profession.  The Maryland State Archives will host one or more fellows funded by the grant who will work on Maryland related archival projects.
October 18, 2010:  Tim Baker and Wei Yang provided an overview and tour of the Maryland State Archives to a delegation from Jiangsu Province, China
October 26, 2010:  Chris Haley participated in the Prince George's African American Museum & Cultural Center program Through Our Lens:  A Conversation with Local Filmmakers 
October 26, 2010: Dr. Papenfuse participated in the Art Museum Partnership Director's forum in New York and met with Graham Arader, a prominent New York art and map dealer with regard to acquiring at no cost,  facsimiles of some unique Maryland maps
November 18, 2010:  Wei Yang provided an overview and tour of the Maryland State Archives to a delegation from the Zhejiang Provinvial Archives Bureau, Zhejiang Province, China
December 1, 2010:  Nancy Bramucci participated in the Baltimore County Public School History Lab
December 3-4: State House by Candlelight hosted by Elaine Bachmann, Mimi Calver, Sasha Lourie, and Justin Gore.
December 6, 2010:  Mike McCormick, Kevin Swanson, and Vicki Lee provided and overview and tour of the Maryland State Archives to the Odenton Genial Genealogy Society

December 10, 2010:  Dr. Papenfuse will participate in the Administrative Office of the Courts Conference "Supporting Children through the Judiciary," speaking at the session Special Processes - Court of Appeals, Transferring Files, Exceptions Procedures 
December 10, 2010: Emily Oland Squires will attend the special presentation at the Maryland Court of Appeals on The History of Women Lawyers in Maryland 
December 16, 2010:  Dr. Papenfuse and Tim Baker will participate in a meeting of State Archivists from Maryland, Pennsylvania, New York, New Jersey, Delaware, Virginia, Indiana, and Washington State, with representation from the Library of Congress concerning Digital Archives and the sharing of State resources to preserve digital collections
January 7, 2011:  Dr. Papenfuse, Tim Baker, and Wei Yang will meet with the CIO and Dean of Libraries of the University of Maryland concerning the National Digital Stewardship Alliance
January 25, 2011:  Dr. Papenfuse will make a presentation before the Senate Education and Environmental Affairs Committee on HB 345, State Government - State Designations - Review, Evaluation, and Recommendation by the State Archivist 
February 18, 2011:  Dr. Papenfuse and Chris Haley will participate in the Washington College Teaching American History program Roots of a Nation - a Chesapeake Journey 
February 24, 2011:  Dr. Papenfuse and Rob Schoeberlein will provide an overview and tour of the Baltimore City Archives to the Maryland Caucus of the Mid-Atlantic Regional Archives Comference
April 25, 2011:  Dr. Papenfuse, Tim Baker, Rob Schoeberlein, Maria Day, and Vicki Lee will participate in the Spring Meeting of the Maryland History and Culture Collaborative