Hall of Records Commission
Meeting
December 9, 2010
Electronic Classroom
Maryland State Archives
12:00 noon
Agenda
 
Map from medal cast for Cecil
Calvert, second Lord Baltimore, ca. 1632,
the official trademark of the Maryland State Archives Trust Fund
Latin motto translates: As the sun thou shalt enlighten America,
and earliest known image of Anne
Arundel, with her husband, Cecil
Calvert, 2nd Lord Baltimore ca. 1640,
both used as trademarks for the
Friends of the
Maryland State Archives
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Call to Order by the
Chairman
Attendees (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/html/attendees_9dec10.html)
and
Introduction of Special Guests
Special Announcements/Opening Remarks
Reports and Minutes of Previous Meetings
April 28,
2010 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/html/minutes_28apr10.html)
Special Meetings and Celebratory Events
June
18, 2010: Dr. Papenfuse, Elaine Bachmann, and
Mimi Calver
participated in events related to the National Speaker's Conference,
providing a tour of the State House to David McCullough
July
2, 2010: Dr. Papenfuse, Tim Baker, Emily Oland
Squires, Nancy
Bramucci, and Rob Schoeberlein participated in a meeting of the
Baltimore City Archives Advisory Board
July 4, 2010:
Dr. Papenfuse gave the July 4 address at Houghton House,
Queen Anne's County to which the Hall of Records Commission was invited.
October
22, 2010: Tim Baker, Elaine Rice Bachmann, Sasha
Lourie, &
Chris Kintzel attended a meeting of the Maryland Commission on
Artistic Property
November 10,
2010: Dr. Papenfuse, Tim Baker, Emily Oland
Squires, Chris Haley,
Maya Davis, Rachel Frazier, Frank Patnaude, and Kara Carter
attended a meeting of the Legacy of Slavery Advisory Board
November
17, 2010: Dr. Papenfuse, Tim Baker, and Rob
Schoeberlein
participated in a meeting of the Maryland Historical Records Advisory
Board
Proposed
Action: motion of approval of
minutes (as amended, if amended), and recognition of the special
meetings of the Commission as defined by standing resolution
Records Retention and
Disposal
Retention Schedules (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/hrc_schedules_9dec10.pdf)
Deputy
Archivist's Report
Budget
Grants
SNAP
State Historical Records Advisory Board Revitalization and Emergency
Preparedness $7,658
DOE
Flight to Freedom $738,935
NHPRC
– Salvaging the Records of
Baltimore City
$121,840
Middendorf
–
Washington
document case $60,000
Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
IMLS HistoryMakers Grant -- 1 or 2
archivists placed with the Maryland State Archives for 9 months
Other
grant applications and solicitations for funding that are in the works,
including our partnership with the Friends
of the Maryland State
Archives
APC – State House
tour guides - reorganization of function
Capital
Budget request - status and policy challenges
Managing
for ResultsTechnology
Master Plan
Constituent and Interagency
Services Department
The consolidation
of the warehouse staff at the Baltimore City Archives the Archives main
facility in Annapolis
will result in savings of about $100,000 and more efficient services to
the
courts, other agencies and the public.
Scanning and posting of all
index information and the scanning of circulating microfilm
Major Initiatives
Building
Improvements
(DGS)
New Cooling
tower
New
Chillers
New Furnace
Leaky roof
(work underway)
Mold
remediation in basement (work underway)
Other
Accounting/Inventory of Art Collections
At
the request of the Commission on Artistic Property,
Archives staff worked with the Comptroller’s office to formally remove
the art
collections from the fixed asset inventory system of the state.
This effort was undertaken
to be consistent
with current museum practices and government accounting standards.
Approval Letter
State House Valuation Study
The Treasurer’s Office has
just completed a Landmark
Valuation study of the Maryland State House for the purpose of
expressing an
opinion of the actual replacement cost and the landmark historical
value for
insurance purposes. The
Archives agrees
with those who have held out this report as being impressive,
comprehensive and
precedential. We
commend the Treasurer
and the Archives is pleased to have been of assistance.
Proposed
action by the Commission: adoption and approval of reports
incorporating any comments on budget related matters
State
Archivist's Report
Selected Outreach efforts
of the State Archivist:
July
2010- the NHPRC grant to salvage the Baltimore
City Archives and
to inform the celebration of the successful defense of Baltimore in
1813-14, and again in 1861-65.
October
7-14, 2010: travel to Belgrade and London
to discuss cooperative archival management programs with the Belgrade
based Jefferson Institute and to conduct research on Maryland in the
War of 1812 at the British National Archives (privately funded)
October
17, 2010: travel to Chicago at the invitation and
expense of an IMLS grant intended to advance African
Americans in the
archival profession. The Maryland State Archives will host
one or more
fellows funded by the grant who will work on Maryland related archival
projects.
October
26, 2010: participation in the Art Museum Partnership
Director's forum in New York and met with Graham Arader, a prominent
New York art and map dealer with regard to acquiring at no
cost,
facsimiles of some unique Maryland maps
November, 2010-February
2011: Assisting
in exhibits relating to the Underground Railroad and the 20th century
Sit In demontrations led by Morgan students with the Chairman of the
Maryland Slavery Commission, Professor Larry Gibson
Summer 2010 Internship and Volunteer Programs
Matching
funds from Maryland Commission for Women, National Park Service Network
to Freedom, St. John's College, Washington College
Volunteer involvement in Archival functions both at home and at our
research sites (MSA and BCA)
Approval of Grant Applications
NHPRC SNAP Grant for
Maryland SHRAB and Emergency Preparedness, $7,658 (2010-2011)
NHPRC Detailed Processing Grant for the BCA, $121,840 (2010-2013)
US DOE Grant for the Flight to Freedom Legacy of Slavery project,
$738,935 (2010-2013)
Middendorf Foundation Grant for State House Washington Document Display
Case, $60,000
Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
IMLS HistoryMakers Grant -- 1 or 2 archivists placed with the Maryland State Archives for 9 months
Other
grant applications and solicitations for funding that are in the works,
including our partnership with the Friends
of the Maryland State
Archives
Proposed
Action by the Commission: Resolution of full support for
archival initiatives as they relate to policy and publications,
including the possible revision to the proposed capital
projects
for storage and conservation of the State's archival and fine arts
collections
Recent
Gifts, Deposits and
Acquisitions
Special
Collections (Report on Collections Received Since the Last Hall of Records Commission Meeting)
Maryland
State Archives On
Line
Finding Aids, Reference Services,
and Publications:
aomol.net,
archivesofmaryland.net,
marylandlegalhistory.net
- Access to over 471,000 historical
documents that form the constitutional, legal, legislative, judicial,
and administrative basis of Maryland's government
baltimorecityhistory.net
- Guide to Research and Writing about the History of Baltimore
City
editonline.us
- Transcription and editing of historical documents online
lrac.us - Land
Records Access Committee and Image Retrieval System for Maryland
mappingmaryland.net
- The Interactive Maps component of the
Flight to Freedom
and
County Boundaries
projects allows
historians, genealogists, and researchers to search for Maryland
property owners
martenet.org
- Maryland Historical Maps
mdelect.net -
Find your Elected Officials
mdgovpics.net
- The Governor's Office Photo Gallery
mdgovpubs.net
- Government Publication Library
mdhistory.net
- Research and Lectures on Maryland History topics
mdhistpics.net
- Historical Photographs of Maryland
mdhs.mdsa.net
- Maryland Historical Trust
mdihp.net -
Maryland Inventory of Historic Properties
mdlandrec.net
- Digital image Retrieval System for Land Records in Maryland
mdmanual.net
- Guide to Maryland Government
mdnewspapers.net
- Guide to Maryland Newspapers
mdplats.net,
plats.net - Digital
Image Reference System for land Survey, Subdivision, and Condominium
Plats
mdprobate.net
- Digital Image Reference System for Maryland Probate Records
mdroads.net -
Maryland State Archives Digital Imaging Management for State Highway
Administration
mdsa.net -
Maryland State Archives Homepage
mdslavery.net,
slaverymd.net
- African American Research at the Maryland State Archives
mdstatehouse.net
- This website represents the initial phase of the Maryland State House
Historic Structure Report Project
mdvitalrec.net
- Vital Records Indexing Project
mopw.net/ids/login.cfm
- Public Works
msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html
- Records Transfer and Storage Management
msa.md.gov/msa/refserv/govpub/html/search.html
- Government Publications On Line
potomachistory.net
- Maryland's Ownership of the Potomac River
teachingamericanhistorymd.net
- A partnership program bringing historical resource materials and
professional-development experience to K-12 U.S. history teachers
v3.mdlandrec.net
- Version 3 of the Land Records Website
Education
and Outreach
Courses taught and lectures given
by the State Archivist (see prior resolution on 4/19/2000)
Fall
2010: Teaching 2010 Legal History Seminar:
Building Baltimore at the University of Maryland
School of Law
Fall
2010: Teaching Murder and Espionage in Maryland
at Johns Hopkins University
May
4, 2010: Dr.
Papenfuse hosted a tour of the Sands House, Governor's Office, and the
Maryland State Archives for students and teachers from Boys' Latin
School
May
7, 2010: Dr. Papenfuse participated in the
University of Maryland
School of Law 2010 Roundtable of Baltimore Historians, serving on the
panel The Perilous
State of the Archival Future and Suggestions for Averting Catastrophe
June
10, 2010: Dr. Papenfuse participated in a
meeting of the
Institute of Museum and Library Services Grant Proposal Advisory Group
July 4, 2010:
Dr. Papenfuse
participated in the Paca Graveside Celebration with Queen Anne's County
Historical Society, speaking on William
Paca, George Washington, and the Bill of Rights
August 10,
2010: Dr. Papenfuse provided a tour of the State
House for First Lady Michelle Obama and guests
September
16, 2010: Dr. Papenfuse presented a lecture to
the Johns Hopkins Club on The
Perils of Parenthood: Charles Carroll of Carrollton's
relationship to his son, Charles Carroll of Homewood
October 1,
2010: Dr. Papenfuse presented a lecture at
Broadmead on A Spy in
Charles Village, Or the Framing of Alger Hiss?
November 1,
2010: Dr. Papenfuse participated with Dan
Friedman in a radio broadcast at WYPR on Constitutional Conventions
May
1, 2010:
Rachel Frazier presented a
lecture at the Wiley H. Bates Legacy Center on African American Resources for
Annapolis at the Maryland State Archives
May
3-8, 2010:
Vicki Lee traveled to
Haiti as part of the joint
project of the Smithsonian Institute and American Institute of
Conservation to evaluate sites for the Haitian Cultural Recovery Center
May
5, 2010:
Elaine Rice Bachmann
presented a lecture at the Cincinnati Art Museum on Designing Camelot:
Jacqueline Kennedy's Role as Tastemaker to the Nation
May
15, 2010: Jenn Cruickshank participated in the
2010 Angels
Project, rehousing a tintype collection at the Milwaukee County
Historical Society
May
18, 2010: Dr. Papenfuse traveled to Salt Lake City at the
expense of
the Church of the Latter Day Saints to discuss cooperative records
preservation, access, and storage proposals
May
29, 2010: Vicki Lee and Rachel Bartgis attended
the memorial service for William Spawn
June
3, 2010: Rob Schoeberlein presented a lecture at
the Anne Arundel Genealogical Society on
Almshouses in Maryland
June
4, 2010: Vicki Lee, Jenn Cruickshank, Camille
DiMarco, Allison
Rein, and Rachel Bartgis presented a lecture to the Summer 2010 interns
on
Proper Records
Handling, Care, and Preservation
June
7-28, 2010: Vicki Lee traveled to Haiti to
assist with the set up
of the Paper Conservation lab at the Haitian Cultural Recovery Center,
locating local sources for conservation materials and performing
conservation treatments of documents, books, and paintings
June
11, 2010: Chris Haley participated as the
Banquet Speaker at the
Southern California Genealogical Society Jamboree, speaking on
My Genealogy: Now and
Then
June
15, 2010: Nancy Bramucci served as a Judge at
the University of Maryland's National History Day
June
25, 2010: Nancy Bramucci presented a lecture to
the Summer 2010 interns on
Bring
Out Your Dead! Cemeteries, Tombstones & Historical
Research in 19th Century Maryland
June
25, 2010: Rachel Frazier presented a lecture at
the Wiley H. Bates Legacy Center on
African American Resources for
Annapolis at the Maryland State Archives
June
28, 2010: Maria Day presented a lecture to the
Summer 2010 interns on
Identifying
Prints and Book Illustrations
July
1, 2010: Rob Schoeberlein presented a lecture to
the Board of the Mental Helath Association of Maryland on
History of Mental Health Care in
Maryland
July
12, 2010: Rod Cofield, Director of
Interpretation and Museum
Programs at Historic Londontown, presented a lecture to the Summer 2010
interns on
Women in
Colonial-Era Public Houses
July
26, 2010: Vicki Lee presented a lecture to the
Summer 2010 interns on
Disaster
Recovery and Emergency Response for Essential Records and Artifacts
August
2, 2010: Dr. Martin Ford, Associate Director,
Maryland Office for
New Americans, presented a lecture to the Summer 2010 interns on
Melting Pot or Mixing Bowl:
How Immigration Shapes our History
August
11, 2010: Maria Day presented a lecture to the
Rotary Club of Lake Shore on
Preserving
Local History in Archives
September
17, 2010: Elaine Rice Bachmann provided a tour
of the State House
to the General Society Sons of the Revolution, after which the Society
presented a donation to the Friends of the Maryland State Archives for
the exhibit case for George Washington's resignation speech
September
20, 2010: Tim Baker and Wei Yang provided an
overview and tour of
the Maryland State Archives to a delegation from Jiangsu Province, China
September
23, 2010: Dr. Papenfuse returned the original records of
the Town of
Macedon, New York, and addressed the Town Council on the
Underground Railroad Connections between Macedon and Maryland.
October
9, 2010: Mike McCormick participated
in the annual meeting
of the Maryland Genealogical Society, presenting a lecture on
Military Records at the Maryland
State Archives
October
7-14, 2010: Dr. Papenfuse traveled to Belgrade and London
to discuss
cooperative archival management programs with the Belgrade based
Jefferson Institute and to conduct research on Maryland in the War of
1812 at the British National Archives (privately funded)
October
17, 2010: Dr. Papenfuse traveled to Chicago at the
invitation and
expense of an IMLS grant intended to advance African
Americans in
the archival profession. The Maryland State Archives will
host
one or more fellows funded by the grant who will work on Maryland
related archival projects.
October
18, 2010: Tim Baker and Wei Yang provided an
overview and tour of the
Maryland State Archives to a delegation from Jiangsu Province, China
October
26, 2010: Chris Haley participated in the Prince
George's African American Museum & Cultural Center program
Through Our Lens: A
Conversation with Local Filmmakers
October
26, 2010: Dr. Papenfuse participated in the Art Museum
Partnership
Director's forum in New York and met with Graham Arader, a prominent
New York art and map dealer with regard to acquiring at no
cost,
facsimiles of some unique Maryland maps
November 18, 2010:
Wei
Yang provided an overview and tour of the Maryland State Archives to a
delegation from the Zhejiang Provinvial Archives Bureau, Zhejiang
Province, China
December
1, 2010: Nancy Bramucci participated in the
Baltimore County Public School History Lab
December 3-4: State
House by Candlelight hosted by Elaine Bachmann, Mimi Calver, Sasha
Lourie, and Justin Gore.
December
6, 2010: Mike McCormick, Kevin Swanson, and
Vicki Lee provided
and overview and tour of the Maryland State Archives to the Odenton
Genial Genealogy Society
Forthcoming
special meetings
of the Commission and events of interest
December 9,
2010: Chris Haley will participate in
the Prince George's African American Museum & Cultural Center
program Our Films,
Ourselves: Spotlight on Local Filmmakers
December
10, 2010: Dr. Papenfuse will participate in the
Administrative
Office of the Courts Conference "Supporting Children through the
Judiciary," speaking at the session Special Processes - Court of
Appeals, Transferring Files, Exceptions Procedures
December
10, 2010: Emily Oland Squires will attend
the
special presentation at the Maryland Court of Appeals on The History of Women Lawyers in
Maryland
December
16, 2010: Dr. Papenfuse and Tim Baker will
participate in a
meeting of State Archivists from Maryland, Pennsylvania, New York, New
Jersey, Delaware, Virginia, Indiana, and Washington State, with
representation from the Library of Congress concerning Digital Archives
and the sharing of State resources to preserve digital collections
January
7, 2011: Dr. Papenfuse, Tim Baker, and Wei Yang
will meet with
the CIO and Dean of Libraries of the University of Maryland concerning
the National Digital Stewardship Alliance
January 25, 2011:
Dr. Papenfuse will make a presentation before
the Senate
Education and Environmental Affairs Committee on HB 345, State Government - State
Designations - Review, Evaluation, and Recommendation by the State
Archivist
February
18, 2011: Dr. Papenfuse and Chris Haley will
participate in the
Washington College Teaching American History program Roots of a Nation - a Chesapeake
Journey
February
24, 2011: Dr. Papenfuse and Rob Schoeberlein
will provide an
overview and tour of the Baltimore City Archives to the Maryland Caucus
of the Mid-Atlantic Regional Archives Comference
April
25,
2011: Dr. Papenfuse, Tim Baker, Rob
Schoeberlein, Maria Day, and
Vicki Lee will participate in the Spring Meeting of the Maryland
History and Culture Collaborative
New
Business
Next
meeting
The next Hall of Records
Commission meeting
is scheduled for Thursday, April 28, 2011.
Adjournment
Dr.
Edward C. Papenfuse
State
Archivist
Maryland
State Archives
350 Rowe Boulevard
(410) 260-6401.
Email:
edp@mdarchives.state.md.us
© Copyright Maryland
State Archives