Hall of Records Commission Meeting
April 28, 2009
Maryland State Archives
Electronic Classroom
12:00
p.m.
Agenda
  
Map from medal cast for Cecil Calvert, second
Lord Baltimore, ca. 1632,
the
official trademark of the Maryland State Archives Trust Fund
Latin motto translates: As the sun thou shalt
enlighten America,
and earliest known
image of Anne Arundel, with her husband, Cecil
Calvert,
2nd Lord Baltimore ca. 1640, both used as trademarks for the
Friends of the Maryland State Archives
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Call to Order by the Chairman
Attendees and
Introduction of Special Guests
Special Announcements/Opening Remarks
Reports and Minutes of Previous Meetings
December 19,
2008
Special Meetings and Celebratory
Events
- December
22: Dr. Papenfuse, Tim Baker, Elaine Bachmann, Sasha Lourie,
Chris Kintzel, Mimi Calver, and Vicki Lee attended the Gala Dinner at the State
House in honor of the 225th Anniversary of General George Washington's
Resignation as Commander-In-Chief of the Continental Army
- February 22: Dr. Papenfuse,
Elaine Bachmann, and Mimi Calver attended a Gala Dinner at Historic
London Town and Gardens in honor of George Washington's Resignation as
Commander-In-Chief of the Continental Army
Proposed Action: motion of
approval of minutes (as amended, if amended), and recognition of the
special meetings of the Commission as defined by standing resolution.
Records Retention and Disposal
Proposed Action: motion of
approval of Records Retention and Disposal Schedules as presented.
Old Business
Archivist's Report
(see the
Maryland State Archives' Bulldog
and the Staff Activities
since last Hall of Records Commission meeting for details of staff
activities and the calendar of Education and Outreach activities
below)
Proposed Action by the
Commission: Resolution of full support for archival initiatives as
they relate to policy and publications, including the proposed expansion of the existing Archives building
Recent Gifts, Deposits and Acquisitions
Proposed Action by the
Commission: Resolution of Appreciation for all recent gifts.
Maryland State Archives On Line
- Finding Aids, Reference Services, and Publications:
Education and Outreach
- Courses taught and lectures given by
state archivist (see prior resolution on 4/19/2000)
- Spring 2009:
Teaching Race and the Law Seminar: The Maryland Experience at the University of Maryland School
of Law
- January 28: Dr. Papenfuse gave a presentation on Poplar Grove at the Modern Archives Institute
- February 6: Dr. Papenfuse gave a presentation on Poplar Grove to the Hamilton Street Club
- February 12: Dr. Papenfuse gave a presentation in honor of Abraham Lincoln's birthday to the State Senate
- February 15: Dr. Papenfuse provided remarks on Cipriano Ferrandini before the performance of the opera The Moustache , and attended a reception hosted by the Friends of the State Archives immediately following the opera
- February 19: Dr. Papenfuse gave a presentation on Lincoln, Booth, and the Barber at Barnum's as part of the Baltimore History Evening series
- March 12-15: Dr. Papenfuse participated in the Jefferson Institute Conference Digital Preservation and Access to Historical Archives in Central & Eastern Europe in Prague
- March
25: Dr. Papenfuse provided remarks before the presentation of the
Marylander of the Year Award to Benjamin Bradley at the Maryland
Historical Society's celebration of Maryland Day
- March 26: Dr. Papenfuse participated in a panel on Public Interface/Providing Access as part of the National Archives Preservation Conference
- March 28: Dr. Papenfuse gave a presentation on Maryland at the Beginning: Significance and Legacy
as part of Historic St. Mary's City symposium, "Maryland at the
Beginning: A Symposium Exploring the Founding of Lord Baltimore's
Colony"
- April 1: Dr. Papenfuse gave a presentation on the brochure Lincoln in Annapolis, February 1865 at a Maryland State Social Studies Coordinators Meeting
- April 13: Dr. Papenfuse gave a presentation to Maryland State Archives
staff on his participation in the Jefferson Institute Conference Digital Preservation and Access to Historical Archives in Central & Eastern Europe and the National Archives Preservation Conference
- April 16: Dr. Papenfuse participated in the Baltimore Ecosystem Study conference
- January 8: Dr. Papenfuse and Elaine Bachmann provided a tour of the State House for a delegation from Taiwan
- January
10: Chris Haley met with teachers in the Howard County Teaching
American History program concerning the Legacy of Slavery web site
- January
13: Nancy Bramucci participated in the Anne Arundel County
Teaching American History program workshop planning session
- January
14: Emily Squires, Jen Hafner, Christine Alvey, Vicki Lee, Jenn
Cruickshank, and Camille DiMarco hosted the St. John's College Student
Consortium for a discussion of the Maryland State Archives, the
Archives' Internship Program, and a tour of the Archives facility
- January 24: Maya Davis gave a presentation at the AAHGS Meeting
- February 4: Sasha Lourie gave a presentation on Annapolis furniture to the Baltimore County Questers
- February 5: Dr. Papenfuse and Elaine Bachmann met with Governor Martin O'Malley to present him with a copy of Lincoln in Annapolis, February 1865
- February 5: Chris Haley gave a presentation on Black History at Wor-Wic Community College
- February 11: Maria Day participated in the After School Program at Eastport Elementary School
- February
12: Dr. Papenfuse, Nancy Bramucci, and Chris Haley participated
in the Anne Arundel County Teaching American History Workshop for
middle school teachers
- February
13: Elaine Bachmann provided a tour of the State House to
Comptroller Peter Franchot, Anne Maher, and Robert Donovan
- February 18: Dr. Papenfuse, Nancy Bramucci, and Chris Haley
participated in the Anne Arundel County Teaching American History
Workshop for elementary school teachers
- February 19: Dr.
Papenfuse, Nancy Bramucci, and Chris Haley participated in the Anne
Arundel County Teaching American History Workshop for high school
teachers
- February 27: Chris Haley participated in the Ancestry.com conference Who Do You Think You Are concerning the results of his 2007 DNA test
- March 19: Kim Moreno gave a presentation on Records Management to the Maryland Municipal Clerks Association
- March 21: Rob Schoeberlein served as a judge for History Day at Community College of Baltimore County
- March
23: Elaine Bachmann provided a tour of the Old Senate Gallery to
Dr Baird Tipson, President of Washington College, and 20 first year
students
- March 25: Mike McCormick gave a presentation on the Maryland State Archives to the SAGE Program
- April 10: Chris Haley was interviewed by Bernie McCain, Radio One 1450
AM, concerning the results of his DNA test through Ancestry.com and
appearance at the Who Do You Think You Are? conference
- April 14: Chris Haley was interviewed by Teri Winslow, Annapolis Capital, concerning the results of his DNA test through Ancestry.com and appearance at the Who Do You Think You Are? conference
- April 24: Nancy Bramucci presented a lecture at University of Maryland Baltimore County concerning the study of history
- April
24: Chris Haley was the Banquet Speaker and provided remarks on "The
Value of Preserving Your History; How You Can and Should Start Today"
as part of the Hosanna School Museum Fund Raiser
- April 25: Kim Moreno served as a judge for Maryland History Day at the University of Maryland Baltimore County
- April 26-May 2: Vicki Lee participated in the Blue Shield mission to salvage the Cologne City Archives
- April 27:
Mike McCormick provided a tour of the Maryland State Archives to
a chaperone and students from Lone Oak Montessori School
Forthcoming special meetings of the Commission and
events of interest
- April 30: Dr.
Papenfuse, Rob Schoeberlein, and Maria Day will provide an overview of
maps and map making to a group of home-schooled students
- May
1: Dr. Papenfuse will meet with Richard Israel, John Page
Williams, and Gracie Brady to view an original Captain John Smith
book and map
- May 1: Dr. Papenfuse and Dan Ramirez will meet with Kathy Smith, Clerk of Calvert County, concerning plats
- May 5: Dr. Papenfuse will host a tour for students and teachers of Boys Latin School
- May 11: Vicki Lee will attend the National Endowment for the Humanities conference Sustainable Cultural Heritage
- May
12: Dr. Papenfuse, Tim Baker, Elaine Bachmann, Sasha Lourie,
Chris Kintzel, and Mimi Calver will participate in a meeting of the
Architectural Advisory Committee
- May 13: Dr. Papenfuse,
Tim Baker, Elaine Bachmann, Sasha Lourie, and Chris Kintzel will attend
the spring meeting of the Maryland Commission on Artistic Property
- May 19: Dr. Papenfuse will participate in a meeting of the Governor's Consulting Commission on the National Register
- May 19-22: Vicki Lee and Jenn Cruickshank will attend the annual meeting of the American Institute for Conservation
- September
24: Dr. Papenfuse will give a joint presentation with Stuart A.
Raphael, Attorney for Virginia, on the Supreme Court case Virginia v. Maryland, 540 U.S. 56 (2003) to members of the Washington Map Society
- November 5: Dr. Papenfuse will give a presentation on Palimpsests and Watermarks, or Why the Web Can't Tell Us Everything at the University of Maryland Early American History Seminar
Administrative and Fiscal Matters
- Deputy State Archivist's Report:
- Completion of the piping project
- Interpretation of the State House; funding concerns
- Implementation of Master Plan update
- Temporary exhibits installed
- Special Events
- Old House Chamber re-creation
- BBB 95% submittal received this week; review to be completed by May 11
- BBB Furnishings Plan
- Construction schedule estimated to begin August 2009; completion in June 2010
- Art conservation; costs to conserve The Burning of the Peggy Stewart to be split with the Fowler Museum at UCLA; APC currently drafting RFPs to conserve the Planting of the Colony and portrait of Thomas Holliday Hicks
- Old Senate Chamber re-creation
- Over the Target Requests - (none were funded)
- Operating Budget
- Architect of the Capital funding restored for 2010
- No funds appropriated for State House Visitor Center staff
- Rent Deficiencies - Approximately $3,000 budgeted for approximately $654,000 rent
- Budget Cuts for 2009 ($226,338) and 2010 ($104,715)
- Capital Budget - working with DGS on design specifications
- Proposed New and Revised Memoranda of Understanding and Contracts
- Memorandum of Understanding with the Judiciary
- Contract with iScan, a Division of Humanim, Inc., for scanning services
- Memorandum of Understanding with the Maryland Environmental Service
- Intra-Agency Agreement with the State Highway Administration for digital imaging and image delivery of Road Inventory Records
- Inter-Agency Agreement with Towson University for IT programming and database support
- Inter-Agency Agreement with the Department of Business and Economic Development for the transfer of Visitor Center Management
- Baltimore City Archives Storage Space
- Records Access
- Redacting, Masking, and Shielding
- Information technology Projects - - information life-cycle management
Proposed action by the
Commission: adoption and approval of reports incorporating any
comments on budget related matters
New Business
Next meeting
The next Hall of Records Commission meeting is scheduled for Tuesday, November 3, 2009.
Adjournment
Dr.
Edward C. Papenfuse
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401.
Email: edp@mdarchives.state.md.us
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Archives