Hall of Records Commission Meeting
December 19, 2006
Maryland State Archives
Electronic Classroom
12 Noon
Agenda
  
Map from medal cast for Cecil Calvert, second Lord Baltimore,
ca.
1632,
the official trademark of the Maryland State Archives
Trust Fund
Latin motto translates: As the sun thou shalt enlighten
America,
and earliest known image of Anne Arundel, with her husband,
Cecil
Calvert, 2nd Lord Baltimore ca. 1640, both used as trademarks
for the
Friends of the Maryland State Archives
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Call to Order by the Chairman
Attendees and Introduction
of Special Guests
Special Announcements/Opening Remarks
Reports and Minutes of Previous Meetings
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June 20, 2006
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Special Meetings and Celebratory Events
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June 26-27: Dr. Papenfuse attended the National
Association of Secretaries of State (NASS) and National Electronic Commerce
Coordinating Council (NECCC) Symposium 2006 entitled “Digital Archiving:
Preserving Institutional Memory and Culture” in Bellevue, Washington
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June 28: Chris Haley and Justin Demski attended
the Grand Opening of the Frederick Douglas-Isaac Myers Maritime Park
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August 1-6: Dr. Papenfuse, Tim Baker, Kim Moreno,
and/or Mike McCormick attended the 2006 Joint Meeting of the Council of
State Archivists – Society of American Archivists – National Association
of Government Archives and Records Administrators (CoSA-SAA-NAGARA)
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August 7: Dr. Papenfuse, Tim Baker, and Kim
Moreno met with Chairman Dereck Davis, Chairman of the Economic Matters
Committee concerning document management and retention schedules
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August 27: Chris Haley attended the unveiling
of the Dr. Martin Luther King Memorial at Anne Arundel Community College
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September 6: Dr. Papenfuse, Mimi Calver, and
Elaine Rice Bachmann participated in a photo opportunity with Governor
Ehrlich for the book, “While a Tree Grew … The Story of Maryland’s Wye
Oak” (Elaine Bachmann, HRC liaison with the Friends of the Maryland
State Archives-gift to HRC from the Friends)
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September 14-15: Dr. Papenfuse attended the
American Association for State and Local History Annual Meeting in Phoenix
on behalf of Chief Judge Bell
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September 20: Dr. Papenfuse, Tim Baker, Christine
Alvey, Jen Hafner, and Jenn Cruickshank attended the Reception to Celebrate
the New Special Collections Room of the Maryland State Law Library
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September 28: Chris Haley attended ribbon cutting
for the new Visitors Center at Historic London Town and Gardens
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October 1: Chris Haley escorted Congressman
and Mrs. Benjamin Cardin through the Kunta Kinte Heritage Festival
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October 8: Dr. Papenfuse attended the Baltimore
City Historical Society’s Sixth Annual Mayor’s Brunch Reception and History
Honors recognizing the contributions of Nanette (Mrs. Kieffer) Mitchell,
the good shepherd of the DuBois Circle, the oldest book club of African
American women in the city of Baltimore
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October 12: Dr. Papenfuse attended the Governor’s
Consulting Committee on the National Register
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October 15: Dr. Papenfuse, Tim Baker, David
Troy (President of the Friends of the Maryland State Archives),
Mimi Calver, Elaine Rice Bachmann, Jen Hafner, and Dottie Zimmerman hosted
a book launch event for “My Unexpected
Journey, The Autobiography of Harry R. Hughes” (Elaine Bachmann-gift
from the Friends)
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October 21: Dr. Papenfuse attended the Historic
St. Mary’s City Commission meeting as a Commission member
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November 4: Dr. Papenfuse attended the Grand
Reopening Ceremony for the Baltimore Basilica, providing tours of the undercroft
to Governor-Elect O'Malley and his family
Proposed Action: motion of approval of minutes
(as amended, if amended), and recognition of the special meetings of the
Commission as defined by standing resolution.
Records Retention and Disposal
Proposed Action: motion of approval of Records
Retention and Disposal Schedules as presented.
Old Business
Archivist's Report and Staff Activities
(see the Maryland State Archives' Bulldog
and the Staff Activities since last Hall
of Records Commission meeting for additional details)
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September 13: Dr. Papenfuse, Mimi Calver, Elaine
Rice Bachmann, and Sasha Lourie hosted a meeting of the Commission on Artistic
Property (Elaine Bachmann)
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September 18-19: Dr. Papenfuse hosted Adam
Jansen, Washington State Archives, who conducted a Peer Review of Mdlandrec.net
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October 26: Dr. Papenfuse, Tim Baker, and Kim
Moreno met with Comptroller Schaefer and his staff concerning archiving
official documents
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November 29: Dr. Papenfuse and Diane Evartt
met with Mary Kane, Secretary of State concerning preserving the current
State Seal and implementing new casts of the Great Seal for use by the
General Assembly
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November 29: Dr. Papenfuse and Nancy Bramucci
met with the Governor’s Senior Staff concerning archiving
official documents and unveiling an automated inventory system for
the transfer of permanent records to
the Archives
Recent Gifts, Deposits and Acquisitions
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Ellefson Endowment gift - proposed resolution
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Jim Bready Collection of
Whiskey Bottles (Chris Kintzel) - proposed resolution
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Judge Friedman's Collection of ERA Commission records
and research on the implementation of the ERA in Maryland (Jen Hafner)
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Washington Document-Progress Report (gifts from the
Friends
of the Maryland State Archives & tomorrow's Board of Public Works
Meeting)
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Special Collections
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Government
Records
Proposed Action by the Commission: Resolution
of Appreciation for all recent gifts.
Maryland State Archives On Line
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Finding Aids, Reference Services, and Publications:
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Archives is participating in State Electronic Documents
Task Force
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Assisting with regulations overview and enhancing
Records Appraisal Program (Kim Moreno)
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Currently seeking grant opportunities to replace
the US DOE grant funding that ends in January 2007
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Began partnership to assist the Women in Law research
project, suggested by Judge Battaglia and Judge Eyler (Jen Hafner)
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Providing documentation on past inaugurations
Education and Outreach
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The rising costs of scholarly research (travel) and imaging of documents
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Pressing need for research scholarships for serious scholars using the
archival resources of the Maryland State Archives and related collections
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Summer 2006 Internship Report and Bulldog
Article for August 2006
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Courses taught and lectures given by State Archivist (see prior resolution
on 4/19/2000)
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July 7: Dr. Papenfuse gave remarks
at the 200th anniversary procession and ceremony recreating the laying
of the cornerstone of the Basilica of the Assumption
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July 8-9: Chris Haley gave remarks on African
American History at the Howard County Parks and Recreation Civil War Weekend
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July 17: Rob Schoeberlein presented a seminar
to Archives staff on Mental Illness in Maryland: Public Perception,
Discourse, and Treatment, from the Colonial Period to 1964
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July 18: Dr. Papenfuse and Nancy Bramucci participated
in the Anne Arundel Teaching American History Summer Institute
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August 4: Dr. Papenfuse spoke at the Calvert
County Professional Development Program on “The Evolution of American Society”
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August 7: Kim Moreno presented a Seminar to
the Archives staff on “Margaret Tighlman Carroll and Women’s Control over
Land and Capital in Early National Maryland”
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August 21: Maya Davis attended the National
Park Service Network to Freedom Gathering in Woodlawn
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August 31: Chris Haley made a presentation
about his family and “Roots” at the 2006 Federation Genealogical Society
and the New England Historic Genealogical Society
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September 8-9: Maya Davis attended the African-American
Genealogy Symposium at the National Archives
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September 9: Mike McCormick presented a class
on “Research at the Maryland State Archives” at the Baltimore Stake Family
History & Genealogy Workshop
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September 20: Elaine Rice Bachmann participated
in a reading of “While a Tree Grew … the Story of Maryland’s Wye Oak” with
Mrs. Ehrlich at the Naval Academy Primary School
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September 23: Chris Haley gave a presentation
on “Tracing African American Genealogy at the Maryland State Archives”
at the Reginald F. Lewis Museum
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September 29: Chris Haley spoke at the Annual
Commemoration Ceremony for Kunta Kinte’s Arrival
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October 18: Dr. Papenfuse participated in the
Homewood House Museum’s six-part series, titled “Repast as Ritual”, providing
a seminar on the procurement and merchandising of Carroll’s goods
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October 23: Dr. Papenfuse attended the Fall
MLA Advisory Board meeting
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October 26-29: Maya Davis attended the Afro-American
Historical and Genealogical Society Conference
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November 4: Elaine Rice Bachmann participated
in a book signing at the Maritime Museum for “While a Tree Grew … The Story
of Maryland’s Wye Oak”
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November 11: Elaine Rice Bachmann participated
in a book signing for “While a Tree Grew … The Story of Maryland’s Wye
Oak” at the Fall Family Festival, Adkins Arboretum
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November 13: Rob Schoeberlein was the Keynote
Speaker at the City of Bowie Annual History Lecture Day, speaking on “Civil
War Benevolent Activities of Maryland Women”
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November 13: Leslie Frazer and Dottie Zimmerman
participated in a book selling event for “My Unexpected Journey, The Autobiography
of Harry R. Hughes” at an event at the Sheraton Annapolis in honor of Governor
Hughes’ 80th birthday
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December 7: Dr. Papenfuse participated in the
Holiday Book Signing at the Homewood House Museum
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December 8: Elaine Rice Bachmann participated
in a book signing at the Holy Grounds Youth Center for “While a Tree Grew
… The Story of Maryland’s Wye Oak”
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December 13: Elaine Rice Bachmann participated
in a book signing at the Tawes Building for “While a Tree Grew … The Story
of Maryland’s Wye Oak”
Forthcoming special meetings of the Commission and events
of interest
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January 12: Elaine Rice Bachmann will give
an illustrated lecture on the state owned art collection for the Arts and
Antiques Association of Annapolis, at the West Street Library
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January 25: Rob Schoeberlein give lecture/perform
PowerPoint presentation to staff and interns at Spring Grove Hospital Center
Grand Rounds; Topic: Home and Institutional Care in Maryland
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February 1: Dr. Papenfuse will speak to the
Mt Vernon Club on the procurement and merchandising of Carroll's goods
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February 19: Dr. Papenfuse, Mimi Calver, and
Elaine Rice Bachmann is tentatively scheduled to attend/participate in
the dedication of the Washington Document in the State House;
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February 21: Sasha Lourie will speak to the
Washington Decorative Arts Forum
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March 30-31: Dr. Papenfuse will participate
in the spring meeting of the American Catholic Historical Association,
at Marquette University, Milwaukee, WI, in the session "Understanding English
Catholic Responses to the Penal Legislation: Was Sir George Calvert a Secret
Catholic?"
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April 11: Chris Haley will be the keynote speaker
for the Catholic Library Association 86th Convention
Administrative and Fiscal Matters
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Deputy State Archivist's Report:
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State House interpretation and restoration projects
(Mimi Calver)
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Status of master contracts for scanning related to
the Maryland Electronic Archives project
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Status of mdlandrec.net http://lrac.us;
Version
3
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Building Maintenance/New Facilities/Space Needs
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Budget Initiatives:
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State House Master Plan implementation
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Old House of Delegates Plan implementation
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Maryland Manual printing
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National Criminal Information Background Check System
(NICs)
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Carroll Papers project
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Fee structure (overhead charges) for all Archives
of Maryland Publications (following a standard University based formula
including 7% allocated to the Archives Endowment Fund as an investment
for the future)
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Future potential gifts to the Archives Endowment
Proposed action by the Commission: adoption and approval of
reports incorporating any comments on budget related matters
New Business
Next meeting
The next Hall of Records Commission meeting is tentatively scheduled
for Thursday, April 19, 2007.
Adjournment
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401.
Email: edp@mdarchives.state.md.us
© Copyright Maryland State Archives