Hall of Records Commission Agenda for a Meeting  at the Maryland State Archives Electronic Classroom 12 Noon April 19, 2005 (Civil War Remembrance Day)

Attendees and Introduction of Special Guests

Christopher N. Allan, President and Resident Agent, Friends of the Archives
David C. Troy, Director, Friends of the Archives (short bio)

Opening Remarks

Reports and Minutes of Previous Meetings

• November 22, 2004
• Special Meetings and Celebratory Events
• January 14:  Unveiling of  portrait of Judge Charles Markell;
• February 1:  State of the Judiciary:  Speech by The Honorable Robert M. Bell;
• February 21:  George Washington's Birthday Celebration in Old Senate Chamber:  Speech by Senate President Thomas V. Mike Miller, Jr., program by Mimi Calver;
• March 3: Presentation of the First Citizen Awards.  Speech by Dr. Papenfuse;
• March 3:  Presentation of the Speaker's Society Awards;
• March 7:  Swearing-in ceremony of Dr. Allen Weinstein, Archivist of the United States, by Justice Ruth Bader Ginsburg;
• March 24:  Maryland Day, Maryland Colonial Society Annual Essay Contest Awards. Remarks by Dr. Papenfuse;
• March 26:  St. Mary's Commission Meeting and Dr. Papenfuse's keynote Maryland Day address, as the Historic St. Mary's City Commission celebrates the 371st anniversary of Maryland's founding.
Proposed Action: motion of approval of minutes (as amended, if amended), and recognition of the special meetings of the Commission as defined by standing resolution.

Records Retention and Disposal

• Retention
• Disposal

Proposed Action: motion of approval of Records Retention and Disposal Schedules as presented.

Old Business

Archivist's Report and Staff Activities 
     (see the Maryland State Archives Bulldog for additional details)

• December 14:  Dr. Papenfuse met with Judges Murdock and Holland re:  the art at the Baltimore City Circuit Court and the courts participation in the Archives' summer internship program;
• January 11:  Mr. Lourie participated in radio interview with Patricia Blick, Director of the Annapolis History Center, WNAV (1430 AM) re: Annapolis Antiques Show
• January 15:  Mr. Lourie attended Annapolis Antiques Show and spoke at the symposium on "Furniture During the Time of John Shaw, Annapolis Cabinetmaker;"
• January 18:  Mr. Baker presented on GIS standards of preservation and record retention, DNR, Tawes Building;
• February 15:  Dr. Papenfuse attended Governor's Consulting Committee Meeting on Historic Sites;
• January 25: Opening reception for Archives' staff of Four Centuries of Stories Exhibit in the Miller Senate Building;
• February 16:  Dr. Papenfuse and Messrs. Baker and Swanson met with the Clerk's Access Committee;
• February 21:  Mr. Haley interviewed Lt. Governor Michael Steele on "Undiscovered Radio", Radio Clay Street;
• March 9 and April 13:  Ms. Melville attended meeting of the Circuit Court Retention Schedule Committee;
• March 11:  Dr. Papenfuse attended Underground Railroad Advisory Board meeting;
• March 25 (Maryland Day):  Dr. Papenfuse conducted a conference call with members of the Organization of American Historians Committee on Research & Access to Historical Documentation which he chairs (see report);
• March 30:  Dr. Papenfuse hosted the Clerk's Access Committee meeting;
• March 30:  Dr. Papenfuse and Ms. Calver attended a State House Trust meeting;
• March 31:  Dr. Papenfuse met with Dr. Allen Weinstein, Archivist of the United States, to discuss access to Federal records and other matters;
• April 1:  Dr. Papenfuse attended a Johns Hopkins University Medical Archives meeting;
• April 5:  Dr. Papenfuse participated in the Baltimore and Maryland Africana Studies Collaboratory Project at The Johns Hopkins University;
• April 6:  Dr. Papenfuse addressed the Wednesday Club at the Maryland Club re:  What does Catherine Zeta-Jones have to do with the Maryland State Archives?;
• April 14:  Dr. Papenfuse attended luncheon meeting with Senator Charles "Mac" Mathias.

Special Announcements

Recent Gifts and Acquisitions

• Special Collections:
• January 18:  Dr. Papenfuse met with Judge James F. Schneider re:  his collection;
• February 2:  Dr. Papenfuse met with Bill Sleeman re:  Mandel collection;
• March 8:  Dr. Papenfuse and Elaine Rice Bachmann met with Marvin Mandel re:  portrait of Governor and Mrs. Mandel;
• March 17:  Surprise ceremony for William R. Nuttle at the Kent County Circuit Courthouse;
• April 6:  Dr. Papenfuse visited Jean Barry-Molz at Blakehurst Retirement Community re:  Map of Canton
• Government Records
• Archives Endowment Fund

Proposed Action by the Commission:  Resolution of Appreciation for the recent gifts.

Archives of Maryland On Line

• Finding Aids, Reference Services, and Publications:
• on-line comprehensive guide to records
• reprint of The Great Seal of Maryland poster (handout)
• mdgovpics.net
• MOU and archival service-related projects:
• NICS research

Education and Outreach

• Courses taught and lectures given by State Archivist (see prior resolution on 4/19/2000):
• Fall 2005:  Dr. Papenfuse to co-teach with Garrett Power the Legal History Seminar at the University of Maryland School of Law;
• Fall 2005:  Dr. Papenfuse to teach a methods seminar at Johns Hopkins University;
• Spring 2006:  Dr. Papenfuse to co-teach with Larry Gibson at the University of Maryland School of Law.
 
• February 3:  Ms. Bramucci conducted a workshop at UMBC as part of the Teaching American History in Maryland program to Baltimore City public school teachers  re:  online primary sources available to teachers for incorporation in the classroom;
• February 17:  Mr. Schoeberlein was guest lecturer at UMCP on the use of photographs as historical documents;
• March 23:  Ms. Bramucci conducted a workshop at UMBC as part of the Teaching American History in Maryland program to Anne Arundel County public school teachers re:  online primary sources available to teachers for incorporation in the classroom;
• May 16:  Dr. Papenfuse to host Boys' Latin third grade class;
• June 23 and July 1:  Dr. Papenfuse to participate in the NEH Teacher Institute sponsored by St. Mary's College of Maryland and Historic St. Mary's City, re:  Whose History?  Conflicting Memories and the Politics of Commemoration;
• June 27-July 9:  Dr. Papenfuse to participate in the summer Teaching American History program with Baltimore City on "Alger Hiss: Treason, Perjury and Civil Rights?"
• July 11-July 22:  Dr. Papenfuse to participate in the summer Teaching American History program with Anne Arundel County on "Alger Hiss: Treason, Perjury and Civil Rights?"
• July 25-August 5:  Dr. Papenfuse to participate in the summer Teaching American History program with Baltimore County on "Alger Hiss: Treason, Perjury and Civil Rights?"
• October 25:  Dr. Papenfuse to teach Maryland Legal History course for the Judicial Institute on Industrialism, Depression, War 1867-1945.

 
• New exhibitions, Four Centuries of Stories from the Collections of the Maryland State Archives, in the Miller Senate Office Building (brochure)

• Summer Internship Program
• Plans for summer 2005
Proposed Commission action:  Resolution of Appreciation for providing funds for the 2005 Internship Program to Morgan State University, Maryland Commission for Women, U.S. Department of Education, Baltimore Court Foundation, and S. J. Martenet.

Forthcoming special meetings of the Commission and events of interest

• April 19 - Dr. Papenfuse to attend former Governor Marvin Mandel's 85th Birthday celebration at the Baltimore Marriott;
• April 20 - Dr.  Papenfuse to host the Clerk's Access Committee meeting ;
• April 27:  Dr. Papenfuse to attend an MLA Advisory Board meeting at JHU;
• April 28:  Dr. Papenfuse to participate in IS&T's Archiving Conference 2005 re:  Creating and Maintaining a Permanent Electronic Archives:  The Maryland Experience;
• April 30:  Ms. Melville to judge at Maryland History Day;
• May 3:  Mr. Baker to attend Maryland Commission on Artistic Property meeting;
• May 3:  Dr. Allen Weinstein, Archivist of the United States, to meet Dr. Papenfuse's seminar to discuss Perjury and for a tour of the new exhibits at the National Archives;
• May 14:  Dr. Papenfuse to meet with Messrs. Elder and Reese re:  Mrs. Joan Hoblitzell collection;
• May 25:  Dr. Papenfuse and Ms. Alvey to attend Library of Congress workshops on digital state and local publications;
• May 26:  Dr. Papenfuse to give the keynote address at the Baltimore Historical Society conference on Baltimore City History re: Historical Research and Writing in a Digital Age;
• June 20:  Dr. Papenfuse to address the Carroll County Genealogical Society re:  The Maryland State Archives and Genealogy: Present Needs and Future Prospects;
• October 4:  Dr. Papenfuse to attend meeting of the State House Trust;
• October 18:  Visit from the Questers to see the preserved Kent County books;
• October 21:  Dr. Papenfuse to address the Bench Bar Conference re:  the Lincoln Pardon.

Administrative and Fiscal Matters

• New MOU with the Judiciary re:  mdlandrec.net and plats.net
• Building Maintenance/New Facilities/Space Needs:
• December 21:  Dr. Papenfuse met with Winston Tabb, Dean of University Libraries at Johns Hopkins University, re:  modular storage facility in Howard County at the Johns Hopkins University Applied Physics Lab;
• Capital budget preparation;
• New warehouse facility;
• March 9:  Mr. Baker met with Steve Noonan, Energy Manager at DGS to discuss the light control problem and update on the stacks temperature/humidity control;
• Legislation:
• HB 640, SB 348, Circuit Court Real Property Records Improvement Fund - Duration (testimony)
• HB 403, SB 449, State Government Reports to General Assembly - Requirement of Electronic Submission (testimony)
• HB 749, SB 793, State Finance and Procurement - Capital Budget - Funding for Public Art (testimony)
• Budget Issues, Past, Present and Future:
• Audit documentation and Archives response
• February 3, 1:00 p.m.:  Archives' budget hearing before the House Public Safety and Administration Subcommittee (testimony);
• February 10, 1:00 p.m.:  Archives' budget hearing before the Senate Health and Human Services Subcommittee (testimony);
• Building Equity for the Future:  the concept of the Educational and Entrepreneurial Reserve (EER).

Next meeting

At the call of the Chair for a date in late fall.

Adjournment

Dr. Edward C. Papenfuse
State Archivist

Email: edp@mdarchives.state.md.us

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