Hall of Records Commission
Agenda

for a Meeting
at the Maryland State Archives
Electronic Classroom
12 Noon
April 24, 2003

Call to Order by the Chairman

Attendees & Introduction of Special Guests

Mr. Russell Morrison
Mrs. Jody Morrison
Mr. Henry A. Rosenberg, Jr.
Steve Wise
Mr. Joseph M. Coale III

Reports and Minutes of Previous Meetings

November 25, 2002
Special Meetings and Celebratory Events

December 11: State Law Library Anniversary Celebration. Remarks by Judge Bell;
January 9: Unveiling of portrait of Governor Parris N. Glendening;
January 15: Gubernatorial Inauguration;
January 23: Swearing in of Comptroller William Donald Schaefer;
February 24: George Washington's Birthday Celebration: Speech by Senator Garagiola;
March 6: Presentation of the Speaker's Society Awards;
March 7: Presentation of First Citizen Awards: Speech by Dr. Papenfuse;
March 7: William S. James Senate Office Building Rededication;
Maryland Day: Maryland Colonial Society Annual Essay Contest Awards. Speech by Dr. Papenfuse.

Proposed Action: motion of approval of minutes (as amended, if amended), and recognition of the special meetings of the Commission as defined by standing resolution.

Records Retention and Disposal Schedules

Retention
Disposal

Proposed Action: motion motion of approval of Records Retention and Disposal Schedules as presented.

Old Business

How other Archives are faring

Archivist's Report & Staff Activities
(see the Maryland State Archives Bulldog for additional details)

December 3: Groundbreaking ceremony for the new Reginald F. Lewis Museum of Maryland African American History and Culture;
December 6: Archives of Maryland Online Advisory Board luncheon meeting;
December 11: Reference and Research Advisory Committee Meeting;

Visit by Georgios Giannakopoulos, General Director of the Greek State Archives

February 4: Dr. Papenfuse to Governor's Consulting Committee Meeting on Historic Sites;
February 13: Audio/visual presentation of the State of the Judiciary;
March 7: Dr. Papenfuse's presentation on State-based Preservation Initiatives at Preserving Legal Information for the 21st Century: Toward a National Agenda conference at the Georgetown University Law Center;
March 25: Launching of MPT's Maryland History web site http://mdroots.thinkport.org;
March 26: Staff to the Maryland Women's Hall of Fame induction ceremony for Kathryn J. Lawlor Shook DuFour and Etta Maddox;
April 4: Dr. Papenfuse's presentation to the Committee on Research and Access at the Organization of American Historians Annual Meeting in Memphis, TN;
April 11: Dr. Papenfuse's meeting with Lt. Governor Michael S. Steele's Chief of Staff, David J. Byrd;
April 15: Dr. Papenfuse's, Mimi Calver's and Elaine Rice Bachmann's meeting with Governor Robert L. Ehrlich, Jr. regarding Wye Oak Desk.

Special Announcements

U.S. Department of Education Grant to Study the Underground Railroad in Maryland

Recent Gifts and Acquisitions

Special Collections:
Government Records
Archives Endowment Fund

Establishment of the C. Ashley and Beverly B. Ellefson Endowment Fund

Proposed Action by the Commission: Resolution of Appreciation for the recent gifts.

Finding Aids, Reference Services, and Publications

Maryland State Archives Atlas of Historical Maps of Maryland, by Dr. Edward C. Papenfuse and Jospeh M. Coale III

Proposed Action by the Commission: Resolution of appreciation to Henry A. Rosenberg, Jr. for his support of the Maryland State Archives Atlas of Historical Maps of Maryland.

Education and Outreach

Courses taught and lectures given by State Archivist (see prior resolution on 4/19/2000):

March 10: Multimedia presentation on Remembering What Our Grandparents Did for Us: The Sacrifices of the World War II Generation at The Johns Hopkins University Center for Talented Youth Odyssey;
September 10: Judicial Institute course on Maryland Legal History in the post-Revolutionary Era (rescheduled from April 9);
Fall 2003: Legal History Seminar: Building Baltimore to be taught at University of Maryland School of Law;
Spring 2004: Race and the Law: The Maryland Experience to be taught with Larry Gibson at University of Maryland School of Law.

Commission to Coordinate the Study, Commemoration, and Impact of Slavery's History and Legacy in Maryland

December 16: Meeting at Hampton Orangery re: Underground Railroad

March 26: Lecture to Elderhostel group on Portraying Annapolis: Artists Working in Maryland's Capitol Annapolis from 1750-1900, by Elaine Rice Bachmann, Curator of the Commission on Artistic Property.
Summer Internship Program

Plans for summer 2003

Proposed Commission action: Resolution of Appreciation for providing funds for the 2003 Internship Program to Morgan State University, Department of Health and Mental Hygine Spring Grove Hospital Center and the Moss Family Foundation.

Forthcoming special meetings of the Commission & events of interest

April 25: Dr. Papenfuse to serve as panel participant in The Future of Civil Rights Research - A Program to Commemorate the Re-Opening of the Thurgood Marshall Law Library;
April 28: Reinstallation of portrait of Blair Lee III in the Governor's Reception Room;
April 30: Dr. Papenfuse to attend the Administrative Law Section Annual Spring Dinner: The Governor's Emergency Powers. Speech by Judge Wilner;
May 5: Dr. Papenfuse to address the Maryland Circuit Court Clerk's Association meeting on the Land Records ELROI/Archives project in Ocean City, Maryland;
May 8: Dr. Papenfuse to meet with Janet Owens, County Executive for Anne Arundel County, re: Public Records of Anne Arundel County;
May 15: Dr. Papenfuse to address the China Burma India (CBI) Veterans group of WWII re: role of the State Archivist and MSA at Kaufmann's Restaurant (rescheduled from February 20 due to inclement weather);
May 13 and October 21: Dr. Papenfuse to attend a Governor's Consulting Committee Meeting on Historic Sites;
May 21: Dr. Papenfuse to host Mr. & Mrs. Russ Morrison and the Kent County Historical Society to include a tour of the Archives.

Administrative & Fiscal Matters

Building Maintenance/New Facilities/Space Needs:

DGS plan for the grounds;
December 18: BPW meeting, agenda item re: Archives' lease renewal.

Legislation:

January 21: Dr. Papenfuse's demonstration to the House Judiciary budget subcommittee of land records operation, in the Anne Arundel County courthouse;
February 5: Dr. Papenfuse's testimony on HB 92 (Circuit Court Real Property Records Improvement Fund - Funding and Duration) by the House Appropriations Committee, Howard P. Rawlings, Chair;
February 6: Dr. Papenfuse's testimony on SB 136 (Circuit Court Real Property Records Improvement Fund - Funding and Duration) by the Senate Judicial Proceedings Committee, Brian E. Frosh, Chair;
February 13: Dr. Papenfuse's testimony on SB 43 (Designating the Thoroughbred horse as the State horse) by the Senate Judicial Proceedings Committee, Brian E. Frosh, Chair and sponsored by Senator Leo E. Green;
March 6: Dr. Papenfuse's testimony on HB 887 ( Real Property - Abandoned Land - Certificate of Reservation for Public Use) before the Environmental Matters Committee, Del. Maggie McIntosh, Chair, re: DNR's efforts to acquire Greenridge State Forest.

Budget Issues, Past, Present and Future:

Budget Reconciliation Act;
February 25, 1:00 p.m.: Archives' budget hearing before the House Public Safety & Administration Subcommittee;
February 25, 2:00 p.m.: Archives' budget hearing before the Senate Health & Human Services Subcommittee;
Vital Records letter to the Hall of Records Commission and the Public;
Letter to Governor Ehrlich from Congressman Benjamin Cardin regarding Charles Carroll of Carrollton papers;
Staff reductions and revised schedule for opening the search room.

Memorandums of Understanding (MOU)

MOU between the Maryland Historical Trust and the Archives
MOUs between the Maryland Judiciary and the Archives

Next meeting

At the call of the Chair for sometime in late fall

Adjournment

Dr. Edward C. Papenfuse
State Archivist

Maryland State Archives

350 Rowe Boulevard
Annapolis, Maryland 21401
(410) 260-6403.

Email: edp@mdarchives.state.md.us

Hall of Records Commission Agenda

for a Meeting at the Maryland State Archives Electronic Classroom 12 Noon April 24, 2003