Hall of Records Commission
Agenda

for a Meeting 
at the Maryland State Archives
Electronic Classroom
12 Noon
April 19, 2000

Attendees & Introduction of Special Guests

Reports and Minutes of Previous Meetings

• September 22, 1999
• Special Meetings and Celebratory Events
• Opening Day:  Maryland Centennial Legislatures of 1700, 1800, and 1900, January 12, 2000.  Remarks by Edward C. Papenfuse
• Government House Trust dinner meeting, hosted by Mrs. Frances Hughes Glendening, February 1, 2000
• Maryland Senate honors former Senate President Arthur H. Brice, February 7, 2000.  Speech by Edward C. Papenfuse
• George Washington's Birthday Ceremony, Old Senate Chamber, February 21, 1999
• Event at the State House re:  release to the Federal Reserve Banks and the public of Maryland's commemorative quarter, March 13, 2000
• Opening of The Lady of the House exhibit, March 14, 2000
• Society of Senates Past Annual Dinner, March 16, 2000.  Speech by Edward C. Papenfuse
• Maryland Colonial Society ceremony honoring Walter Sondheim, Jr. at the Cecilius Calvert Monument, Clarence Mitchell Court House, March 24, 2000

 
Proposed Action: motion of approval of minutes (as amended, if amended), and recognition of the special meetings of the Commission as defined by standing resolution

Records Retention and Disposal Schedules

• Retention
• Disposal

Proposed Action: motion of approval of Records Retention and Disposal Schedules as presented

Old Business

• Report of the subcommittee on newspaper preservation (on hold)

Archivist's Report & Staff Activities 
     (see the Maryland State Archives Bulldog for additional details)

• State House Trust:  Supplemental Budget Request for State House exhibits and Historic Structure Report;
• Audio/video presentations of the Governor's Inaugural, the State of the State, the State of the Judiciary, and President Clinton's visit;
• Status Report on Preserving Oversized Materials:  A Model System for the Courts for Recordation and Access to Survey Records dependent upon renewal of the Land Records Improvement Fund [HB 641 (crossfiled with SB 214), Circuit Court Real Property Records Improvement Fund];
• Addressing the Court Clerk's Association Meeting on May 3 in Crisfield, and meeting the same day with Charles Simpson, who serves on the Board of Directors of the Crisfield Heritage Foundation in Chrisfield, MD at the J. M. Tawes Visitor's Center concerning the appraisal of the J. Millard Tawes archives;
• Frontiers International project to place Archives of Maryland Documents for the Classroom  CD's in the Anne Arundel County Public Schools;
• SHA Field Notebooks imaging proposal;
• HB 825 (crossfiled with SB 411), Land Patents - Property Line Surveyors;
• MPT's Anne Arundel's Legacy;

Recent Acquisitions

• Special Collections:
• Atwood S. Barwick Collection of transcripts of Somerset Judicial Records
• William Turpin donation of two rare books on architecture and carpentry
• Yatman donation of a copy of Parks Laws (1727) owned by John Paca and James Brice and of the receipt signed by John Shaw for borrowing Isaac Ware from James Brice:
• Samuel Chase's personal copy of the Maryland Constitution of 1776 (a hitherto unknown printing) from Mary Elizabeth Kirby

Proposed Action by the Commission:  Resolution of Appreciation for the recent gifts
• Government Records

Finding Aids, Reference Services, and Publications

• Society of Senates Past Biographical Research Project
• new Special Collection Catalogue on line

Special Presentation

launching the Electronic Archives of Maryland series and volumes in progress

Prince George's County Slave Freedom Records (MSA Index 38)

Education and Outreach

• Teaching in the Age of Internet: web-based courses to be taught by the State Archivist
• Maryland History (Fall 1999, Johns Hopkins University)
• American History as Fact and Fiction (Spring 2000, Johns Hopkins University)
• The History and Future of Public History (Spring 2000, University of Maryland)
• Dr. Papenfuse has been advised by the State Ethics Commission that his teaching appears to be separate and distinct from his work as State Archivist and that, based upon the information he supplied, and that it is appropriate and within the guidelines of the ethics laws of Maryland for him to be compensated in addition to his salary as State Archivist for teaching.
• 2000 Summer Internship Program (Interns' first day, June 14)
• Proposed Commission action:  Resolution of Appreciation to St. John's College for providing matchng funds for the 2000 Internship Program

Administrative & Fiscal Matters

• The Archives Endowment
• an appeal to Governor concerning the Budget Surplus:  If at First You Don't Succeed ...

Proposed Action by the Commisison: support of renewal of request for inclusion in next year's budget
• Budget Issues, Present and Future:
• the FY 2002 budget preparations are underway with an indication of baseline needs for the next fiscal year (2002) due to the Department of Budget and Management by May 4.  Discussion of FY 2001 budget issues and review by the Commission is scheduled for the late summer/fall meeting, with the exception of:
• the charging rent for space used by income producing activities of the Archives

In a surprise move, the Department of Budget and Management included a $100,000 special fund charge against the Archives in the proposed FY 2001 budget.   The budget committees agreed to Dr. Papenfuse's request that the charge not be included this year and deferred the matter to study over the summer.  See Dr. Papenfuse's testimony for details.  Proposed Commission action:  A Resolution in Support of Dr. Papenfuse's argument that rent ought not to be charged for archival functions and that care and maintenance of the Archives should be a fully funded General Fund activity.

Forthcoming special meetings of the Commission & events of interest

• April 29, address to the Maryland Chapter of the National Association of Women Judges (NAWJ) on From the Powers of the President to Presiding on the Bench: Neglected Aspects Of Women's History in Maryland;
• May 17, address to the Queen Anne's County Historical Society on Who was the first President to sleep in the White House;
• TBA, at the request of The Honorable Jennie M. Forehand, Senate of Maryland, address the Montgomery County Genealogy Club;
• June 29-July 1, address the National Association of Secretaries of State (NASS), Administrative Codes and Registers (ACR) group concerning the question of archiving obsolete code and register materials from an archivist's perspective;

Next meeting

At the call of the Chair for sometime in late summer, early fall

Adjournment

Dr. Edward C. Papenfuse
State Archivist

Email: If you have an Email account linked to your WEB browser, click here to activate your mail program to send an inquiry or message to me at archives@mdarchives.state.md.us or contact me at (410) 260-6403.

© Copyright 1999 Maryland State Archives