WILLIAM DONALD SCHAEFER, Governor                            Ch. 636

(E)      FOR CONSTRUCTION PROJECTS ANY PUBLIC IMPROVEMENT PROJECT
FINANCED IN WHOLE OR IN PART WITH PROCEEDS OF A CONSOLIDATED CAPITAL
BOND LOAN OR WITH STATE GENERAL FUND APPROPRIATIONS, THE FOLLOWING
ADDITIONAL PROCEDURES SHALL APPLY:

(1)      FOR ARCHITECTURAL AND ENGINEERING CONTRACTS EXCEEDING
$100,000, THE DEPARTMENT MUST REQUEST THE BOARD OF PUBLIC WORKS TO
AUTHORIZE THE TRANSFER OF THE CONTRACT AMOUNT TO UNIVERSITY FUNDS.
ANY ADDITIONAL FUNDS THAT MAY BE NEEDED DUE TO CHANGES TO THE DESIGN
CONTRACT MAY BE TRANSFERRED BY AN ACTION OF THE BOARD OF PUBLIC
WORKS UPON REVIEW BY THE DEPARTMENT;

(2)      PLANS, SPECIFICATIONS, SCHEMATICS, DESIGN DEVELOPMENT,
CONTRACT AND BID DOCUMENTS SHALL BE REVIEWED BY THE DEPARTMENT
CONCURRENT WITH UNIVERSITY REVIEW;

(3)      THE DEPARTMENT MAY HAVE A REPRESENTATIVE PRESENT AT BID
OPENINGS:

(4)      THE UNIVERSITY SHALL ANALYZE CONSTRUCTION BIDS,
RECOMMEND CONTRACTOR SELECTIONS, AND NOTIFY THE DEPARTMENT OF ITS
RECOMMENDED SELECTION AND THE DATE THE ITEM WILL BE ON THE BOARD OF
PUBLIC WORKS' AGENDA;

(5)      THE DEPARTMENT SHALL PREPARE AN AGENDA ITEM FOR THE
BOARD OF PUBLIC WORKS AUTHORIZING TRANSFER TO THE UNIVERSITY OF THE
FUNDS EQUAL TO THE CONTRACT, PLUS 5% FOR USE AS A CONTINGENCY FUND FOR
CHANGE ORDERS. IF THE 5% CONTINGENCY FUND IS INSUFFICIENT TO COMPLETE
THE PROJECT, THE DEPARTMENT SHALL REVIEW THE CHANGE CONDITIONS AND
MAKE A RECOMMENDATION TO THE BOARD OF PUBLIC WORKS CONCERNING THE
TRANSFER OF ADDITIONAL FUNDS;

(6)      ALL PROGRAM CHANGES NOT AUTHORIZED IN THE ORIGINAL
SCOPE OF THE PROJECT SHALL BE APPROVED BY THE OFFICE OF PLANNING
DEPARTMENT OF BUDGET AND FISCAL PLANNING AND THE DEPARTMENT PRIOR TO
COMMITMENT BY THE UNIVERSITY;

(7)      AT COMPLETION OF THE PROJECT, ANY UNUSED AMOUNT OF
CONSTRUCTION CONTINGENCY FUNDS OR PLANNING FUND AUTHORIZATION
SHALL BE RETURNED TO THE BOARD OF PUBLIC WORKS BY AN ACTION AGENDA
ITEM OF THE UNIVERSITY; AND

(8)      THE DEPARTMENT SHALL BE PART OF THE FINAL INSPECTION OF
THE PROJECT AND FINAL ACCEPTANCE MAY NOT OCCUR WITHOUT THE
DEPARTMENT'S CONCURRENCE.

(F)      (1) FOR CONSTRUCTION PROJECTS FUNDED SOLELY WITH UNIVERSITY
FUNDS, THE UNIVERSITY IS RESPONSIBLE FOR PROCUREMENT OF CONSTRUCTION
AND CONSTRUCTION RELATED SERVICES, PLANNING, AND MANAGING ALL
ASPECTS OF THE PROJECT.

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