4208

EXECUTIVE ORDERS

EXECUTIVE ORDER.

SECTION I - GENERAL LIMITATIONS ON VOLUNTARY DEDUCTIONS

A.  Voluntary deductions are provided by the State for the
benefit of a reasonable number of employees. Voluntary

deductions must be within the capacity of the Payroll
Center's system that serves the employees and must
conform to the Payroll Center's forms and procedures.
When the net amount payable to the employee is not
sufficient to cover all of the voluntary deductions,
deductions will be made in accordance with the sequence
of the items listed in Section II.

B.  All permitted voluntary deductions made on behalf of an
employee organization or association (including
deductions for insurance programs sponsored by the
organization or association) will be provided at no
charge as long as only one deduction is used. If
additional deductions are requested by an organization
or association, it will be required to pay a reasonable
charge established by the Payroll Center, taking into
account personnel, computer and material costs.

C.  No Department, Board, Commission or Agency (hereafter
referred to as Agency), may authorize solicitation of
employees for insurance purposes at the place of
employment unless the soliciting agents represent an
approved employee organization or association. Payroll
deductions shall not be authorized for any insurance
premiums which are not included in one of the categories
within Section II. [Once] TWICE a year on a day
selected by the Agency, representatives of employee
organizations or associations and their insurance agents
may be permitted to establish information desks
centrally located convenient to State employees for
soliciting and giving information about insurance
programs. The information desks may be made available
to State employees before or after working hours and
during lunch and break periods.

D.  Employees shall request all voluntary payroll deductions
in writing on Payroll Center approved forms and all
subsequent changes or cancellations shall similarly be
in writing on an approved form.

E.  The Payroll Center shall be held harmless if it deducts,
amends or cancels in accordance with the written request
of the employee. All disputes regarding payroll
deductions, including refunds and missed deductions, are
a matter between the employee and the organization or
association receiving the deduction.

F.  Contractual employees are only afforded voluntary
deductions for deferred compensation, United States