4182

EXECUTIVE ORDERS

established;

(c)   A personal record should be appropriate and
relevant to the purpose for which it has been
collected;

(d)   Personal information should not be obtained by
fraudulent and unfair means;

(e)   Personal records should be accurate and current,
to the greatest extent practicable;

(f)   A data subject should generally be able to learn
the purpose for which personal information has
been recorded and particulars about its use; and

(g)   Appropriate administrative, technical and
physical safeguards should be established to
ensure the security of public records and to
protect against reasonably anticipated threats
or hazards to their security or integrity.

2. Definitions - As used in this Executive Order, the
following terms have the meanings indicated:

(a)   "Data subject" means a natural person about whom
personal information is indexed or may be
reasonably located in a personal record system
by name, personal number, or other identifying
particulars;

(b)   "Personal information" means any information
about a data subject or a data subject's
immediate family that identifies or describes
any characteristic including but not limited to
education, financial transactions or worth,
medical history, criminal or employment record
or things done by or to the data subject or the
immediate family;

(c)   "Personal record" means any public record
pertaining to a data subject whose identity can
be ascertained from the record with reasonable
certainty either by name, address, number,
description, finger or voice print, picture or
any other identifying factor or factors;

(d)   "Public record" means any correspondence, form,
book, photograph, photostat, film, microfilm,
sound recording, map, drawing, card, tape,
computerized record or other documentary
material, regardless of physical form or