1614

LAWS OF MARYLAND

Ch. 286

(4) PROVIDE FOR THE PERIODIC TRANSFER TO THE STATE
ARCHIVIST OR DISPOSAL OF RECORDS, IN ACCORDANCE WITH THE
SCHEDULES.

1-303. PROGRAM.

(A)  REQUIRED.

EACH UNIT OF THE STATE GOVERNMENT SHALL HAVE A PROGRAM FOR
THE CONTINUAL, ECONOMICAL, AND EFFICIENT MANAGEMENT OF THE
RECORDS OF THE UNIT.

(B)  CONTENTS.

THE PROGRAM SHALL INCLUDE PROCEDURES:

(1)  TO ESTABLISH AND TO REVISE, IN ACCORDANCE WITH
THE REGULATIONS, RECORD RETENTION AND DISPOSAL SCHEDULES THAT
ENSURE THE PROMPT AND ORDERLY DISPOSITION OF RECORDS THAT THE
UNIT NO LONGER NEEDS FOR ITS OPERATION; AND

(2)  TO FACILITATE COMPLIANCE WITH SUBTITLE 4 OF THIS
ARTICLE.

1-304. DUTIES OF DIVISION.

THE DIVISION SHALL:

(1)  INSPECT THE RECORDS OF THE UNITS OF THE STATE
GOVERNMENT;

(2)  STUDY THE RECORDS MANAGEMENT PRACTICES OF THE
UNITS;

(3)  REVIEW A PROPOSAL TO BUY OR RENT EQUIPMENT,
STORAGE SPACE, OR SERVICES FOR RECORDS, INCLUDING MICROFILMING OR
PHOTOCOPYING, AND, AS APPROPRIATE, MAKE RECOMMENDATIONS ABOUT THE
PROPOSAL TO:

(I)  THE DEPARTMENT OF BUDGET AND FISCAL
PLANNING; OR

(II)  THE BOARD OF PUBLIC WORKS;

(4)  ON JULY 1, 1985 AND FOR EACH SUBSEQUENT 5-YEAR
PERIOD, REPORT A SERIES ANALYSIS OF THE CHARACTER AND QUANTITY OF
RECORDS THAT A UNIT OF THE STATE GOVERNMENT HOLDS AND THAT AN
OFFICIAL OF THE STATE GOVERNMENT OR THE HEAD OF A UNIT IS
REQUIRED OR IS PERMITTED TO OFFER TO THE STATE ARCHIVES; AND

(5)  OTHERWISE FURTHER THE PROGRAMS OF EACH UNIT OF
THE STATE GOVERNMENT.

SUBTITLE 4. DISPOSITION OF RECORDS AND OTHER MATERIALS.