HARRY HUGHES, Governor                                     1613

1-204. USE OF APPROVED FORMS REQUIRED.

A DEPARTMENT OR INDEPENDENT UNIT MAY USE ONLY THE FORMS THAT
ARE LISTED ON ITS REGISTER OF APPROVED FORMS.

1-205. ANNUAL REPORT.

(A)  UNITS.

ON OR BEFORE JULY 31 OF EACH YEAR, EACH DEPARTMENT OR
INDEPENDENT UNIT SHALL SUBMIT TO THE DIVISION AN ANNUAL REPORT ON
ITS ACTIVITIES AS TO THE MANAGEMENT OF ITS FORMS DURING THE
PREVIOUS FISCAL YEAR.

(B)  DIVISION.

ON OR BEFORE SEPTEMBER 1 OF EACH YEAR, THE DIVISION SHALL
SUBMIT TO THE JOINT BUDGET AND AUDIT COMMITTEE AN ANNUAL REPORT
THAT CONSOLIDATES THE REPORTS OF THE DEPARTMENTS AND INDEPENDENT
UNITS.

SUBTITLE 3. RECORDS MANAGEMENT.

1-301. DEFINITIONS.

(A)  IN GENERAL.

IN THIS SUBTITLE THE FOLLOWING WORDS HAVE THE MEANINGS
INDICATED.

(B)  DIVISION.

"DIVISION" MEANS THE RECORDS MANAGEMENT DIVISION OF THE
DEPARTMENT OF GENERAL SERVICES.

(C)  PROGRAM.

"PROGRAM" MEANS A PROGRAM FOR THE MANAGEMENT OF THE RECORDS
OF A UNIT OF THE STATE GOVERNMENT.

1-302. REGULATIONS.

THE DIVISION AND THE STATE ARCHIVIST JOINTLY SHALL ADOPT
REGULATIONS TO:

(1)  DEFINE THE CHARACTER OF RECORDS OF ARCHIVAL
QUALITY;

(2)  DETERMINE THE QUANTITY OF THOSE RECORDS;

(3)  SET STANDARDS FOR THE DEVELOPMENT OF RECORD
RETENTION AND DISPOSAL SCHEDULES; AND