HARRY HUGHES, Governor

1511

(1)  THE HEAD OFFERS THE ORIGINAL MATERIAL TO THE
COMMISSION, BUT THE COMMISSION DECLINES TO ACCEPT;

(2)  THE COPY IS MADE IN A MANNER THAT MEETS THE
STANDARD OF QUALITY OF THE COMMISSION FOR PERMANENT PHOTOGRAPHIC
RECORDS;

(3)  THE COPY IS PLACED IN AN ADEQUATELY ACCESSIBLE
CONTAINER; AND

(4)  PROVISIONS ARE MADE:

(I)  FOR THE PRESERVATION, EXAMINATION, AND USE
OF THE COPY IN A MANNER THAT THE COMMISSION APPROVES; AND

(II)  AS TO A RECORD THAT A STATUTE OTHERWISE
EXPRESSLY REQUIRES TO BE KEPT PERMANENTLY, FOR THE COPY TO BE
AVAILABLE, ON REQUEST, IN THE SAME MANNER AS THE ORIGINAL
MATERIAL.

(B) CONDITIONS.

(1) AFTER MATERIALS ARE DESTROYED UNDER THIS SECTION,
THE HEAD OF THE UNIT SHALL SEND TO THE COMMISSION:

DESTROYED; AND

(I) A LIST OF THE MATERIALS THAT WERE

(II) A CERTIFICATE OF DESTRUCTION.

(2) THE STATE ARCHIVIST SHALL KEEP EACH LIST OF THE
MATERIALS DESTROYED UNDER THIS SECTION. THE LIST SHALL BE
AVAILABLE FOR PUBLIC INSPECTION AT REASONABLE TIMES.

REVISOR'S NOTE: This section is new language derived
without substantive change from former Art. 54, §
11(a), as it related to counties and municipal
corporations, and the second clause of § 8(b).

In the introductory language of subsection (a) of this
section, the reference to the "written approval of the
Commission" is substituted for the former reference to
the "approval of the Archivist ... under ... § 8", to
conform to § 5-121 of this subtitle, which requires
the written approval of the Commission.

In subsection (b) of this section, the substance of
the second and third sentences of former Art. 54, § 8
is substituted for the former authority to "under the
provisions of § 8, of this subtitle, cause the
original records ... to be disposed of as the law
provides", for clarity.

Defined terms: "Commission" § 5-119