HARRY HUGHES, Governor                                     1377

REVISOR'S NOTE: This subsection is new language added to
allow concise reference to a program.

10-632. PROGRAM.

(A)  REQUIRED.

EACH UNIT OF THE STATE GOVERNMENT SHALL HAVE A PROGRAM FOR
THE CONTINUAL, ECONOMICAL, AND EFFICIENT MANAGEMENT OF THE
RECORDS OF THE UNIT.

(B)  CONTENTS.

THE PROGRAM SHALL INCLUDE PROCEDURES TO ESTABLISH AND TO
REVISE RETENTION SCHEDULES THAT ENSURE THE PROMPT AND ORDERLY
DISPOSAL OF RECORDS THAT THE UNIT NO LONGER NEEDS FOR ITS
OPERATION.

(C)  APPROVAL OF SCHEDULES.

A RETENTION SCHEDULE IS NOT EFFECTIVE UNTIL THE COMMISSION
HAS APPROVED THE SCHEDULE. IF THE SCHEDULE PROVIDES FOR THE
DESTRUCTION OF A RECORD, THE APPROVAL MUST BE IN WRITING.

REVISOR'S NOTE: This section is new language derived
without substantive change from former Art. 54, §
10(a).

Defined terms: "Commission" § 10-631
"Includes";"including" § 1-101
"Program" § 10-631

10-633. DUTIES OF COMMISSION.

THE COMMISSION SHALL:

(1)  INSPECT THE RECORDS OF THE UNITS OF THE STATE
GOVERNMENT;

(2)  STUDY THE RECORDS MANAGEMENT PRACTICES OF THE
UNITS;

(3)  REVIEW A PROPOSAL TO BUY OR RENT EQUIPMENT,
STORAGE SPACE, OR SERVICES FOR RECORDS, INCLUDING MICROFILMING OR
PHOTOCOPYING, AND, AS APPROPRIATE, MAKE RECOMMENDATIONS ABOUT THE
PROPOSAL TO:

(I)  THE DEPARTMENT OF BUDGET AND FISCAL
PLANNING; OR

(II)  THE BOARD OF PUBLIC WORKS; AND

(4)  OTHERWISE FURTHER THE PROGRAMS OF EACH UNIT OF
THE STATE GOVERNMENT.