HARRY HUGHES, Governor                                     1371

(III)  FOR EACH SET OF PERSONAL RECORDS THAT HAS
NOT BEEN PREVIOUSLY REPORTED:

1.  THE CATEGORY OF INDIVIDUALS TO WHOM
THE SET APPLIES;

2.  A BRIEF DESCRIPTION OF THE TYPES OF
INFORMATION THAT THE SET CONTAINS;

3.  THE MAJOR USES AND PURPOSES OF THE
INFORMATION;

4.  BY CATEGORY, THE SOURCE OF INFORMATION
FOR THE SET; AND

5.  THE POLICIES AND PROCEDURES OF THE
UNIT OR INSTRUMENTALITY AS TO ACCESS AND CHALLENGES TO THE
PERSONAL RECORD BY THE PERSON IN INTEREST AND STORAGE, RETRIEVAL,
RETENTION, DISPOSAL, AND SECURITY, INCLUDING CONTROLS ON ACCESS;
AND

(IV)  FOR EACH SET OF PERSONAL RECORDS THAT HAS
BEEN DISPOSED OF OR CHANGED SIGNIFICANTLY SINCE THE UNIT OR
INSTRUMENTALITY LAST SUBMITTED A REPORT, THE INFORMATION REQUIRED
UNDER ITEM (III) OF THIS PARAGRAPH.

(4)  A UNIT OR INSTRUMENTALITY THAT HAS 2 OR MORE SETS
OF PERSONAL RECORDS MAY COMBINE THE PERSONAL RECORDS IN THE
REPORT ONLY IF THE CHARACTER OF THE PERSONAL RECORDS IS HIGHLY
SIMILAR.

(5)  THE SECRETARY OF GENERAL SERVICES SHALL ADOPT
REGULATIONS THAT GOVERN THE FORM AND METHOD OF REPORTING UNDER
THIS SUBSECTION.

(6)  THE ANNUAL REPORT SHALL BE AVAILABLE FOR PUBLIC
INSPECTION.

(C) ACCESS FOR RESEARCH.

THE OFFICIAL CUSTODIAN MAY PERMIT INSPECTION OF PERSONAL
RECORDS FOR WHICH INSPECTION OTHERWISE IS NOT AUTHORIZED BY A
PERSON WHO IS ENGAGED IN A RESEARCH PROJECT IF:

(1) THE RESEARCHER SUBMITS TO THE OFFICIAL CUSTODIAN
A WRITTEN REQUEST THAT:

(I)  DESCRIBES THE PURPOSE OF THE RESEARCH
PROJECT;

(II)  DESCRIBES THE INTENT, IF ANY, TO PUBLISH
THE FINDINGS;

(III)  DESCRIBES THE NATURE OF THE REQUESTED
PERSONAL RECORDS;