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EXECUTIVE ORDERS
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Voluntary deductions are provided by the
State for the benefit of a reasonable number
of employees. Voluntary deductions must be
within the capacity of the Payroll Center's
system that serves the employees and must
conform to the Payroll Center's forms and
procedures. When the net amount payable to
the employee is not sufficient to cover all
of the voluntary deductions, deductions will
be made in accordance with the sequence of
the items listed in Section II.
All permitted voluntary deductions made on
behalf of an employee organization or
association (including deductions for
insurance programs sponsored by the
organization or association) will be
provided at no charge as long as only one
deduction is used. If additional deductions
are requested by an organization or
association, it will be required to pay a
reasonable charge established by the Payroll
Center, taking into account personnel,
computer and material costs.
No Department, Board, Commission or Agency
(hereafter referred to as Agency), may
authorize solicitation of employees for
insurance purposes at the place of
employment unless the soliciting agents
represent an approved employee organization
or association. Payroll deductions shall
not be authorized for any insurance premiums
which are not included in one of the
categories within Section II. Once a year
on a day selected by the Agency,
representatives of employee organizations or
associations and their insurance agents may
be permitted to establish information desks
centrally located convenient to State
employees for soliciting and giving
information about insurance programs. The
information desks may be made available to
State employees before or after working
hours and during lunch and break periods.
Employees shall request all voluntary
payroll deductions in writing on Payroll
Center approved forms and all subsequent
changes or cancellations shall similarly be
in writing on an approved form.
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