BLAIR LEE III, Acting Governor

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be repealed, amended, or enacted to read as follows:

Article 54 - Hall of Records
13. FORMS MANAGEMENT PROGRAM.

(A)    FOR THE PURPOSES OF THIS SECTION, "FORM" MEANS A
DOCUMENT WITH A STANDARD FORMAT FOR THE SYSTEMATIC AND
REPETITIVE COLLECTION, MAINTENANCE, OR TRANSMISSION OF
INFORMATION.

(B)    EACH PRINCIPAL DEPARTMENT HEADED BY A SECRETARY
AND EACH INDEPENDENT AGENCY OF THE STATE GOVERNMENT SHALL
HAVE A FORMS MANAGEMENT PLAN TO ASSURE THAT THE DEPARTMENT
OR AGENCY USES ONLY THOSE FORMS WHICH ARE NECESSARY FOR ITS
EFFECTIVE OR EFFICIENT OPERATION.

(1)    EACH DEPARTMENT AND INDEPENDENT AGENCY
SHALL HAVE A FORMS MANAGEMENT OFFICER, APPOINTED FROM
EXISTING PERSONNEL BY THE DEPARTMENT OR AGENCY HEAD, WHO
SHALL DEVISE AND REVISE, AS NEEDED, THE FORMS MANAGEMENT
PLAN, SUBJECT TO THE APPROVAL OF THE RECORDS MANAGEMENT
OFFICE DIVISION OF THE HALL OF RECORDS COMMISSION.

(2)    EACH PLAN SHALL PROVIDE FOR:

(I)    AN INVENTORY OF FORMS IN CURRENT USE;

(II)   A REGISTER OF FORMS APPROVED BY THE
FORMS MANAGEMENT OFFICER;

(III)  APPROVAL BY THE FORMS MANAGEMENT
OFFICER OF ONLY THOSE FORMS WHICH ARE NECESSARY FOR THE
EFFECTIVE OR EFFICIENT OPERATION OF THE DEPARTMENT OR
AGENCY; WHICH ASK FOR INFORMATION NECESSARY OR RELEVANT TO
THE LAWFUL PURPOSE OF THE DEPARTMENT OR AGENCY; WHICH DO NOT
IMPOSE AN UNDUE BURDEN ON THE PERSONS COMPLETING THEM; WHICH
DO NOT SUBSTANTIALLY UNNECESSARILY DUPLICATE THE OTHER FORMS
OF THE DEPARTMENT OR AGENCY OR THE OTHER FORMS OF OTHER
DEPARTMENTS OR AGENCIES; AND WHICH, TO THE GREATEST EXTENT
POSSIBLE, ARE BRIEF, PLAINLY WRITTEN, WELL DESIGNED, AND
EASILY COMPLETED;

(IV)   IDENTIFICATION OF THE FORMS OF THE
DEPARTMENT OR AGENCY IN ACCORDANCE WITH A STANDARD
IDENTIFICATION SYSTEM TO BE DEVISED OR APPROVED BY THE
RECORDS MANAGEMENT OFFICE DIVISION OF THE HALL OF RECORDS
COMMISSION;

(V)    THE MOST ECONOMICAL SYSTEM FOR THE
PREPARATION, REPRODUCTION, AND USE OF APPROVED FORMS; AND

(VI)   THE PERIODIC REVIEW OF ALL APPROVED
FORMS AND THE ELIMINATION OF THOSE WHICH NO LONGER MEET THE
CRITERIA SET OUT IN SUBPARAGRAPH (III) OF THIS PARAGRAPH.

(3)    THE FORMS MANAGEMENT PLAN FOR A DEPARTMENT
OR AGENCY SHALL BE ADMINISTERED BY THE FORMS MANAGEMENT