ARCHIVIST OF THE HALL OF RECORDS 23

MARYLAND UNIVERSITY COMPTROLLER

In a letter of September 10, 1951 to the Secretary of the Board of
Public Works, the Comptroller of the University of Maryland questioned
whether the financial records of maintenance by State institutions came
within the purview of the law governing records disposal. The Archivist
replied that the fact that such records were examined by the State Auditor
was in itself proof that they were official state records. He also pointed out
that the purpose of the law was not to prevent the destruction of records,
but to control it so that useful records would not be lost.

MARYLAND UNIVERSITY HOSPITAL

On July 27, 1951, the Chief Accountant of the University Hospital
expressed the desire to destroy the ledger cards of patients' accounts and
certain other financial records dating before 1946. In our reply, we out-
lined the proper procedure and referred him to Chapter 755 of the Acts
of 1949.

In a letter of January 11, 1952, the Chief Accountant listed certain
records which were offered for deposit at the Hall of Records. The list gave
only the titles of the series and did not include the dates or quantity of
the records. We asked that this information be furnished us, but had re-
ceived no response at the end of the year.

MONTGOMERY COUNTY CIRCUIT COURT

On July 24, 1951, we were offered a quantity of records by the Clerk
of the Circuit Court of Montgomery County. The several series listed in
the section on accessions were accepted and the records listed below were
refused, September 18, 1951:

General Index Judgments, 1924-1940, 4 volumes.

Daily Records of Deeds, Mortgages, etc., 1903-1922, 3 volumes.

Citizens Affidavits of Removal, 1913-1948, 3 volumes.

Cash Books, 1913-1945, 30 volumes.

License Books, 1907-1946, 6 volumes.

Applications for Traders' and Other Licenses, 1943-1946, 1 cubic foot.

Duplicate Traders' and Other Licenses, 1943-1946, 7-1/2 cubic feet.

Hunter & Angler Licenses, 1939-1946, 2-1/2 cubic feet.

Equity Receipt Books, 1933-1946, 2-1/2 cubic feet.