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Maryland Manual, 1991-92
Volume 185, Page 273   View pdf image (33K)
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William E. Culen, Manager

301 W Preston St., Room M-8
Baltimore, MD 21201 225-4430

The Printing and Publication Division evolved
from certain functions of two agencies: the Purchas-
ing Bureau and the Office Services Section. In 1970
the Office Services Section was formed within the
Office of Central Services. When the printing pur-
chasing functions of the Purchasing Bureau were
combined with the Office Services Section, the
Printing and Publication Division was created in
The Division assists State agencies with graphic
reproduction, including printing, publishing,
duplicating, photocopying, graphic design, typo-
graphy and graphic art production. The Division
helps State agencies set performance standards and
goals for in-State duplicating and copying installa-
tions and prepares State specifications and stand-
ards for printing, publication, equipment, and
supplies. All individual procurements of equip-
ment, supplies and services for such activities are
made by or through the Division and are subject to
standards set by the Division. In addition, the
Division provides agencies with duplicating and
photocopying on a reimbursable basis from its Bal-
timore and Annapolis Duplicating Centers. These
centers offer predominately same day service and
short-run, short-schedule service not economically
available from commercial sources.
The Division's courier system delivers interoffice
mail and duplicating orders for State government
in Baltimore and Annapolis. U.S. mail is picked up
by Division personnel, metered with appropriate
postage, and given to a contract firm for presorting.
The Division's Graphic Arts Support Unit
provides layout and design services, including type
selection, lettering, line drawings, arrangement of
composite copy for photography, cover design, and
preparation of camera-ready copy.

William T. Robel, Manager

300 W Preston St., Room 400
Baltimore, MD 21201 225-4255

The Inventory Management Division was
formed in 1977 to provide efficient use of the capital
invested in State government inventories (Chapter
970, Acts ofl 977). The Division plans and controls
inventories of State materials, supplies, and food
items. It establishes investment standards and con-
trols for individual agencies to minimize the capital
needed to meet inventory requirements. The
Division issues policies, regulations, and guidelines
and provides technical assistance to State agencies
on all matters involving controls, planning, storage,

Department of General Services/273

and distribution of inventories. The Division also
manages the physical inventory and personal
property disposal programs.

Gerald W. Smith, Director

PO. Box 122
Brock Bridge Rd.
Jessup, MD 20794 799-0440

The Maryland Scare Agency for Surplus Proper-
ty is a self-supporting public service. The Agency
makes available federal surplus property to non-
profit health or educational institutions and public
agencies in Maryland. Applications for eligibility to
participate in the program are available on request.
Originally organized in 1947, the Agency was
established by Executive Order in 1955. The Agen-
cy was formerly under the University of Maryland.
It became part of the Department of General Ser-
vices in 1987 (Executive Order 01.01.1987.19).

William E. Taylor, Records Administrator

State Records Management Center
P.O. Box 275
7275 Waterloo Rd. (Rtes. 175 & U.S. 1)
Jessup, MD 20794 799-1930

Authorized in 1953, the Records Management
Division originally was administered by the Hall of
Records Commission (Chapter 436, Acts of 1953).
The Division was placed directly under the Depart-
ment of General Services in 1984 (Chapter 286,
Acts of 1984).
The Division manages the records of all depart-
ments and agencies of Maryland State government
and helps prepare retention and disposal schedules
for those records. By law, State agencies are required
to have their records placed on retention and dis-
posal schedules. No public records can be destroyed
without scheduling and the prior approval of the
State Archives.
At the Central Records Center in Jessup, the
Division stores inactive State records, which must
be retained for specified periods of time to meet
State legal and administrative needs.
The Division coordinates the Forms Manage-
ment Program and the forms management plans of
each department or agency to assure the use of only
those forms which are necessary for effective or
efficient operation.
To all Stare agencies, the Division also offers
cost-reimbursable microfilm services, including
both source-document and computer-output
microfilming (Code State Government Article,
sees. 10-631 through 10-634).


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Maryland Manual, 1991-92
Volume 185, Page 273   View pdf image (33K)
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