301 W Preston St., Room M-2
Baltimore, MD 21201 225-4620

The Purchasing Bureau was established in 1920
as the Central Purchasing Bureau (Chapter 184,
Acts of 1920). It was placed under the Department
of General Services in 1970 (Chapter 97, Acts of
1970). The Bureau is responsible for the procure-
ment of all materials, supplies, and equipment used
by State agencies. The Bureau purchases commod-
ities ranging from office supplies to medicines and
food items. Annually, total purchases exceed $150
million.

State agencies must submit requisitions to the
Bureau for all purchases, except those costing less
than $1,000 or those designated as exempt com-
modities. The requisition identifies both the com-
modity and quantity requested. The commodity
may be drawn from the State warehouse in Jessup,
ordered through an open-ended contract devel-
oped by the Bureau, bid through the Bureau as an
individual requirement, or ordered as part of the
Bureau's scheduled purchase program. Emergency
procurements can be made by an agency whenever
the purchase is necessary to preserve human life or
State property (Code State Finance and Procure-
ment Article, secs. 4-301 through 4-315).

PRINTING AND PUBLICATION DIVISION
William E. Culen, Manager

301 W Preston St., Room M-8
Baltimore, MD 21201 225-4430

The Printing and Publication Division operates
two duplicating centers that include graphic art
services and commercial printing and equipment.
To ensure quality reproduction at the lowest possi-
ble cost, the Division advises and assists State agen-
cies in matters relating to their in-house duplicating,
graphic communication formats, materials, and
production methods. The Division also operates a
mail/courier service for State agencies located
within the Baltimore and Annapolis areas.

INVENTORY MANAGEMENT DIVISION
William T. Robel, Manager

300 W Preston St., Room 400
Baltimore, MD 21201 225-4255

The Inventory Management Division was
formed in 1977 to provide efficient use of the capital
invested in State government inventories (Chapter
970, Acts of 1977). The Division plans and controls
inventories of State materials, supplies, and food
items. It establishes investment standards and con-
trols for individual agencies to minimize the capital
needed to meet inventory requirements. The Divi-
sion issues policies, regulations, and guidelines and
provides technical assistance to State agencies on all

Department of General Services/239

matters involving controls, planning, storage, and
distribution of inventories. The Division also man-
ages the physical inventory and personal property
disposal programs.

MARYLAND STATE AGENCT FOR SURPLUS
PROPERTT

Gerald W. Smith, Director

PO. Box 122
Brock Bridge Rd.
Jessup, MD 20794 799-0440

The Maryland State Agency for Surplus Prop-
erty is a self-supporting public service. The Agency
makes available federal surplus property to non-
profit health or educational institutions and public
agencies in Maryland. Applications for eligibility to
participate in the program are available on request.

Originally organized in 1947, the Agency was
created by Executive Order in 1955. The Agency
was formerly under the University of Maryland. It
became part of the Department of General Services
in 1987 (Executive Order 01.01.1987.19).

RECORDS MANAGEMENT DIVISION
William E. Taylor, Records Administrator

State Records Management Center
PO. Box 275
7275 Waterloo Rd. (Rtes. 175 & U.S. 1)
Jessup, MD 20794 799-1930

The Records Management Division manages the
records of all departments and agencies of Maryland
State government and helps prepare retention and
disposal schedules for those records. By law, State
agencies are required to have their records placed
on retention and disposal schedules. No public
records can be destroyed without scheduling and
the prior approval of the State Archives.

At the Central Records Center in Jessup, the
Division stores inactive State records, which must
be retained for specified periods of time to meet
State legal and administrative needs.

The Division coordinates the Forms Manage-
ment Program and the forms management plans of
each department or agency to assure the use of only
those forms which are necessary for effective or
efficient operation.

To all State agencies, the Division also offers
cost-reimbursable microfilm services, including
both source-document and computer-output mi-
crofilming (Code State Government Article, secs.
10-631 through 10-634).