Clerk, reproduced immediately, even before
they are formally presented so that copies
may be in your possession when they are
formally presented.
Committees undoubtedly will have work
that they want duplicated and want dupli-
cated promptly. At the moment, there is a
logjam, not because there is too much to
be done, but because the requisite number
of skilled persons and machinery to meet
the demand is not available.
It is hard to estimate how many copies
of things should be made. We had 600
copies of the program printed, thinking
that this was at least fifty per cent more
than any reasonable demand. I think we
have left something like ten or twelve
printed programs, and perhaps as many as
twenty-five or thirty irritated persons who
want copies. We will have some additional
ones printed. It was just a case of never
anticipating that there would ever be any-
thing like this demand.
We had planned regularly to reproduce
300 copies of everything that comes
through, so that there will be a copy for
each delegate and sufficient copies for the
press, the information service, the Chief
Clerk's office, and everywhere else. Already
there are indications that on some things,
at least, this will not be sufficient. We have
been asked, on some documents, to have a
copy delivered to the member's desk in his
committee room, as well as here in the
chamber. That alone would mean 284 copies
so that we may have to increase the number.
May I ask that any of you who Have sug-
gestions for a better, faster, or more orderly
distribution, please pass the word along,
either through your committee chairman
or directly. I would also ask that you give
us a written memorandum, not because we
want to be formal but simply because my
memory will not retain all of the messages
I have been getting in the corridor. If you
think that any matter at all can be im-
proved procedurally, would you just dictate
a memorandum to my secretary in the office,
and she will get it to me. I assure you that
we will do everything possible to meet these
suggestions. After all, the organization of
the Convention is designed only for one pur-
pose, and that is to serve you who are the
elected delegates, trying to perform a task,
and if we cannot meet your demands, then
we are not fulfilling the purpose of my staff.
Already we know and are mindful of
some shortages. We are trying to overcome
these. The principal one of these is perhaps
the lack of space within which to put |
things. This is indeed serious because al-
ready you have quite an accumulation, and
you will get more.
I hope by the end of this week we will
have delivered a number of four- or five-
drawer file cabinets so that in your com-
mittee room each of you can at least have
for your own use a drawer of a file
cabinet in addition to your desk. If you
find this is not sufficient, or if you have
any other suggestions, I would greatly ap-
preciate it if you would pass them on or
let your committee chairman know so that
he can pass them on.
There is some confusion also about other
procedural matters—mail room and pages,
telephones, et cetera. We had hoped the
telephone system would be completely set
up and in full operation by Friday of last
week. As is quite obvious to all of you, this
has not been accomplished. The Telephone
Company is working very hard to set this
up and tells me that in another day or so
it will be complete. At that time we will
get out for you a memorandum as to tele-
phone extensions. As of now, there is a
memorandum listing the telephone exten-
sions for each committee room so that at
least you have a phone at which you can be
reached. There are ample copies. There are
some in the chamber. There are others at
the information desk, and if you do not get
one, if you will stop at the secretary's
office, you will get one there.
It is very important that we have a
roster completed as quickly as possible. We
could now print a roster containing the
names and addresses. The reason we are
delaying is, as you know, we had hoped to
print with the roster a small photograph of
each delegate. A number of delegates have
asked us please to do this. The thing that is
needed is your presence at the State Office
Building today or tomorrow to have your
photograph taken for the I.D. card. We will
use a similar photograph for the directory.
We are also holding up the directory until
we can be sure of the telephone extensions
because nothing is more irritating than to
have it printed and then find out you have
got to make a lot of pen and ink corrections.
One other thing needed to complete the
directory is your cooperation. Many of you
have indicated, since we first asked for the
completed address list, a desire to change
the preferred address on the directory. Will
each of you please check the address you
have given as your preferred address and
home number, and if you want to change it,
will you dictate a memorandum of the
change to one of the secretaries in the office |
