54/Constitutional Commission and Convention

HOW TO USE THE GUIDE

The following guide includes a list of the records of the Constitutional Conven-
tion Commission and of the Constitutional Convention of 1967 and a description of
each record series. A record series contains materials that relate to a particular sub-
ject or function handled by the commission or convention and its offices and com-
mittees. The series entries in the guide are arranged alphabetically, first by agency
name and second by series title.

The series entries follow a standard format and contain the following elements:
agency of origin, standardized series title, series description, inclusive dates, series
unit description, and accession number. The following example illustrates these ele-
ments.

CONSTITUTIONAL CONVENTION
OF 1967, PRESIDENT (General File).

Correspondence, memoranda, reports,
notes, opinions, instructions, and an-
nouncements pertaining to administration
of the convention and post-convention ac-
tivities. Arranged alphabetically by subject.

1967, Sep.-1968, Jan.

A-C.

MdHR 18,294-1

An entry begins with the name of the agency, shown in capital letters, and
specifies the commission or convention and the office or committee that generated
the series. The commission or convention alone is given as the agency of origin when
a series was not generated by a particular office or committee. Following the agency
name is the standardized series title, shown in parentheses, which is the name of the
record series. Next appears a brief series description, which outlines the content and,
if appropriate, arrangement of the series.

Each series entry contains one or more series unit listings, which include dates,
description, and accession number. A series unit is a distinct portion of a record
series and usually refers to a box of files, tape, or volume. The inclusive dates are ex-
pressed in terms of years and may include month and/or day if the series is arranged
chronologically. The series unit description is an abbreviated notation, which serves
to more fully identify the series unit. The description usually reflects the arrange-
ment of the series, such as alphabetical or numerical. If a description is unnecessary,
an asterisk is used because the Hall of Records automated finding aids program re-
quires that something appear in that space. The three part accession number is a
unique identification number assigned to each series and series unit. MdHR refers to
the Maryland Hall of Records. The five digit number refers to the series. The
number after the dash refers to the series unit. This last number is omitted if there is
only one series unit.