Hall of Records Commission Meeting
December
19, 2008
Maryland State Archives
Electronic Classroom
12:00
p.m.
Agenda
  
Map from medal cast for Cecil Calvert, second
Lord Baltimore, ca. 1632,
the
official trademark of the Maryland State Archives Trust Fund
Latin motto translates: As the sun thou shalt
enlighten America,
and earliest known
image of Anne Arundel, with her husband, Cecil
Calvert,
2nd Lord Baltimore ca. 1640, both used as trademarks for the
Friends of the Maryland State Archives
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Call to Order by the Chairman
Attendees and
Introduction of Special Guests
Special Announcements/Opening Remarks
Reports and Minutes of Previous Meetings
April 28,
2008
Special Meetings and Celebratory
Events
- May 2: Dr. Papenfuse attended
Bessie Decker's installation as Clerk of the Court of Appeals
- May 3: Dr. Papenfuse, Mike McCormick, and Owen Lourie
hosted members of the Lee family, to whom Dr. Papenfuse spoke about
Thomas Sim Lee
- June 3: Dr. Papenfuse, Elaine
Bachmann, and Sasha Lourie attended the unveiling ceremony for the
portrait of Governor Robert Ehrlich
- September 9: Dr. Papenfuse, Sasha Lourie, and Chris Kintzel
attended the unveiling ceremony for the portrait of Judge Irma Raker
Proposed Action: motion of
approval of minutes (as amended, if amended), and recognition of the
special meetings of the Commission as defined by standing resolution.
Records Retention and Disposal
Proposed Action: motion of
approval of Records Retention and Disposal Schedules as presented.
Old Business
Archivist's Report
(see the
Maryland State Archives' Bulldog
and the Staff Activities
since last Hall of Records Commission meeting for details of staff
activities and the calendar of Education and Outreach activities
below)
Proposed Action by the
Commission: Resolution of support for archival initiatives as
they relate to policy and publications
Recent Gifts, Deposits and Acquisitions
Proposed Action by the
Commission: Resolution of Appreciation for all recent gifts.
Maryland State Archives On Line
- Finding Aids, Reference Services, and Publications:
Education and Outreach
- Courses taught and lectures given by
state archivist (see prior resolution on 4/19/2000)
- Fall 2008:
Teaching Legal History Seminar: Landmark Cases and Controversies
from 20th Century Baltimore at the University of Maryland School
of Law
- Fall 2008: Teaching What is History? as part of Johns Hopkins
University's Master's in Liberal Arts Program
- May 1: Dr. Papenfuse
participated in the Central Intelligence Agency Information
Management Institute, speaking on Archives, Maps, and History:
Finding Maryland's Place in the World
- May 9: Dr. Papenfuse, John Gartrell, Ryan Cox, and Jen
Hafner attended the Baltimore City Historical Society Historian's
Workshop, at which Dr. Papenfuse presented a lecture on The
Baltimore City Archives: Plaudits, Progress, and the Future of
our Archival Heritage
- May 9: Dr. Papenfuse
participated in the State and Local Government Law Institute,
presenting a lecture on Records Retention Policies
(Non-Litigation)
- May 21: Dr. Papenfuse
participated in the Basilica of Baltimore's annual docent and tour
guide training program, presenting a lecture on Craftsmen of the
Cathedral
- May 22: Dr. Papenfuse presented
a lecture on Maps: Finding Maryland's Place in the World
to members of The Engineers Club
- June 6: Dr. Papenfuse, Elaine
Bachmann, Jen Hafner, and Owen Lourie attended the "Looking
Closer: 300 Years of Annapolis History" Symposium, at
which Dr. Papenfuse chaired a session on The Annapolis Charters
and presented a lecture on Interpreting Archival Evidence:
The Final Draft of Washington's Resignation and the Original 1708
Charters of Annapolis
- June 18: Dr. Papenfuse presented
a lecture to staff and interns on Laurence Hall Fowler
- July 8: Dr. Papenfuse presented
a lecture to staff and interns on Records Management (BHS)
- July 9: Dr. Papenfuse presented
a lecture to staff and interns on Interpreting the Archival
Evidence: The Original 1708 Charters of Annapolis Then &
Now
- August 8-9: Dr. Papenfuse
participated in the "2008 Shrewsbury Institute: The Gift
of John Smith's Legacy 1608-1692", presenting a lecture on
August 9 on The Maps of the Era
- September 4: Dr. Papenfuse
participated in the Federation of Genealogical Societies Conference,
presenting a lecture on The Maryland State Archives in the 21st
Century
- October 24: Dr. Papenfuse
participated as a faculty member in the Judicial Institute Program
Maryland Legal History
- November 3: Dr. Papenfuse
participated in the Washington County Teaching American History
Program, presenting a lecture on Is Baltimore Burning?
- November 24: Dr. Papenfuse
participated in a presentation at Washington College on the Poplar
Grove Project
- December 4: Dr. Papenfuse and
Richard Richardson hosted a History Department class from the
University of Maryland Baltimore County, with Dr. Papenfuse
presenting a lecture on conducting research at the Maryland State
Archives
- May 1: Vicki Lee attended an
officers' meeting of the Guild of Book Workers
- June 3: Elaine Bachmann and
Sasha Lourie provided a tour of the Old Senate Chamber of the State
House to graduate students in the Winterthur Program in American
Material Culture
- June 6: Vicki Lee and Camille
DiMarco presented a lecture to staff and interns on Records
Handling, Care, Preservation, and Disaster Recovery
- June 6: Kim Moreno presented a
lecture to staff and interns on Finding Records at the Maryland
State Archives - Finding Aides, Indices, Search Engines - Part 1,
Government Records
- June 9: Rob Schoeberlein
presented a lecture to staff and interns on Finding Records at
the Maryland State Archives - Finding Aides, Indices, Search Engines
- Part 2, Library, Government Publications, and Special Collections
- June 10: Tim Baker, Wei Yang,
Mike McCormick, and Kim Moreno hosted a group from Taiwan Historica,
providing them with a tour of the Archives
- June 11: Dr. Papenfuse and Jen
Hafner met with members of the Annapolis Lincoln Bicentennial
Commission
- June 21: John Gartrell presented
a lecture at the Prince George's County AAGHS Annual Juneteenth
Celebration on Probate Records at the Maryland State Archives
- June 24: Nancy Bramucci
participated in the Baltimore County Teaching American History
program
- June 27: Nancy Bramucci
participated in the Howard County Teaching American History program
- July 9: Jen Hafner met with
members of the Annapolis Lincoln Bicentennial Commission
- July 11: Dr. Papenfuse, Tim
Baker, Elaine Bachmann, Kim Moreno, Jen Hafner, Matt Davis, and Kara
Carter met with Secretary Gary Maynard and other representatives
from the Department of Public Safety and Correctional Services
concerning an online museum
- July 14: Rob Schoeberlein met
with Ross Kimmel and Richard and Shirley Brooks concerning
digitization of Omenhausser material
- July 29: Vicki Lee attended an
officers' meeting of the Guild of Book Workers
- August 4: Elaine Bachmann and
Sasha Lourie provided a tour of the State House to Governor Martin
O'Malley
- August 14: Jen Hafner met with
members of the Annapolis Lincoln Bicentennial Commission
- August 19: Dr. Papenfuse met
with Governor O'Malley and Joel Sachs concerning Governor Levin
Winder
- August 20: Rob Schoeberlein met
with Amy Johanson concerning a Maryland Public Television program on
William Donald Schaefer
- August 21: Elaine Bachmann
provided a tour of the State House Dome to members of the Timber
Framers Guild
- September 2: Dr. Papenfuse met
with Ken Day of Maryland Public Television concerning the program
Annapolis 300: A Capital Celebration
- September 5: Mike McCormick
provided a tour of the Archives to Court clerks as part of the
Administrative Office of the Courts' Court Professional Certificate
Program
- September 5: Chris Haley
provided the keynote address on Taking Bigger Steps at the
Federation of Genealogical Societies Conference
- September 8: Kim Moreno attended
a meeting of the Greater Baltimore Maryland Chapter of ARMA,
presenting a lecture on Records Management, Retention Schedules,
and Electronic Records Management
- September 9: Dr. Papenfuse and
Elaine Bachmann provided a tour of the Archives to Jeff and Anne
Marie Fox
- September 13: Mike McCormick
participated in the Baltimore Family History and Genealogy Workshop,
presenting a lecture on Introduction to the Finding Aids of the
Maryland State Archives
- September 19: Elaine Bachmann
provided a tour of Government House to members of Paint Annapolis
2008
- September 20: Elaine Bachmann
provided a tour of the State House to Lou Davis of Maryland Public
Television
- September 29: Chris Haley made
remarks at the Annual Commemoration of Kunta Kinte's Arrival in
Annapolis
- October 2: Chris Haley presented
a lecture on A Guide to the History of Slavery in Maryland to
Maryland Social Studies supervisors
- October 2: Dr. Papenfuse and
Emily Squires met with members of the Annapolis Lincoln Bicentennial
Commission
- October 6: Chris Haley
particiapted in the University of Maryland's History Detectives
Program, presenting a lecture on Researching the Legacy of
Slavery at the Maryland State Archives
- October 7: Mike McCormick
presented a lecture on An Introduction to the Maryland State
Archives to the Greater Severna Park Mother's Club
- October 21: Bob Barnes presented
to staff a lecture on Linking the Generations Before Birth and
Death Certificates
- October 21: Dr. Papenfuse and
Emily Squires met with members of the Lincoln Walk Publication
Subcommittee
- October 30: Vicki Lee attended
an officers' meeting of the Guild of Book Workers
- November 7: Dr. Papenfuse and
Emily Squires participated in a meeting of the Lincoln Walk
Publication Subcommittee
- November 20: Dr. Papenfuse and
Emily Squires participated in the Lincoln Walk Publication
Subcommittee and Annapolis Lincoln Bicentennial Commission meetings
- November 24: Dr. Papenfuse, Tim
Baker, Mike McCormick, Chris Schini, and Rachel Frazier provided an
orientation and tour of the Archives to educational media
specialists from Anne Arundel County Public Schools
- December 2: Dr. Papenfuse represented U.S. Senator Benjamin
Cardin at the Congressional Ceremony commemorating the opening of
the U.S. Capitol Visitor Center
- December 9: Dr. Papenfuse and Tim Baker met with Joseph Lambert,
Director, and John Collinge, Chief of Staff of Information Review
and Release, Information Management Services of the Central
Intelligence Agency, providing them with a tour of the Archives
Forthcoming special meetings of the Commission and
events of interest
- December 22: Dr. Papenfuse, Elaine
Bachmann, and Mimi Calver will participate in a Gala Dinner at the
State House in Honor of the 225th Anniversary of General George
Washington's resignation as commander-in-chief of the Continental
Army. Proceeds above and beyond the cost of the dinner will go
towards creating exhibits and an exhibit case for Washington's draft
of this speech to Congress resigning his commission which was
purchased by the Friends of the Archives with private and public
support in 2007.
- January 14:
Emily Squires and Jen Hafner will host a St. John's College Student
Consortium for a discussion of the Maryland State Archives and
internships, and will provide a tour of the Hall of Records
- January 28:
Elaine Bachmann will speak to Watermark Tour Guides as part of guide
training on the State House
- February 6:
Dr. Papenfuse will present a lecture to the Hamilton Street Club on
the Poplar Grove Project
- February 8:
Dr. Papenfuse will participate in the Lincoln Walk in Annapolis
- February 9:
Sasha Lourie will attend a meeting of the Baltimore County Questors,
and present a lecture on Annapolis Furniture
- February 15:
Dr. Papenfuse will make opening remarks on Cipriano Ferrandini and
the Baltimore Plot of 1861 before the performance of The
Moustache at St. John's College, followed by a reception at the
Maryland State Archives
- February 17:
Dr. Papenfuse will participate in a meeting of the Governor's
Consulting Commission on the National Register
- February 22:
Dr. Papenfuse, Elaine Bachmann, and Mimi Calver will attend a dinner
at the William Brown House in Historic London Town Gardens
- March 26: Dr. Papenfuse will
participate in the Fortieth Annual Meeting of the American Society
for Eighteenth-Century Studies
Administrative and Fiscal Matters
- Deputy State Archivist's Report:
- Information Technology Achievements
- UMBC disaster recovery and data backup
site
- Who Are Your Elected Officials update
- Completion of redundant electrical
(UPS) and HVAC
- Completion of rollout of New Guide to
Government Records
- Network backbone network
infrastructure upgrade
- MdLandRec.net version 3 initial
testing begun
- Visitor Experience master plan
- Interpretation and guides to be
handled by the Archives
- Piping project nearing completion (new
restroom for women)
- Exhibit content development in process
- Old House Chamber re-creation
- BBB furnishings plan; 50% plan - link
off agenda
- Status - wall down; space to be in
transition
- Old Senate Chamber re-creation
- JGL report finished and delivered
- Next steps:
- Time line development
- Call for additional archival work
- Academic review
- Restoration plan development
- Over the Target Requests
- Archival Storage - - $826,335 for
restoration of General Funds and for additional rented warehouse
space including shelving
- Staff Conversions - - $606,335
($349,016 General Funds, $257,319 Special Funds) for a total of ten
staff conversions
- State House Visitor Experience - -
$2,141,281 for 1 PIN and 3 contractual and some preliminary funds for
exhibit design and construction
- Operating Budget Cuts/shortfalls
- Architect of the Capital funding
eliminated
- Rent Deficiencies
- Capital Budget - no feedback as
yet on our submission
Proposed action by the
Commission: adoption and approval of reports incorporating any
comments on budget related matters
New Business
Next meeting
The next Hall of Records Commission meeting is tentatively
scheduled for Tuesday, April 28, 2009.
Adjournment
Dr.
Edward C. Papenfuse
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401.
Email: edp@mdarchives.state.md.us
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Archives