Hall of Records Commission

for a Meeting 
at the Maryland State Archives
Electronic Classroom
12 Noon
November 22, 2005

Saint Cecilia's Day

Call to Order by the Chairman

Chairman Bell called the meeting to order at 12:18 p.m., at which time he welcomed special guests:  Steven P. Anderson, Christopher N. Allan, Mrs. Mary S. Allan, Paul Frazer, Leslie Frazer, and Jock Menzies.

He welcomed everyone to the first Hall of Records Commission meeting in the newly dedicated Edward C. Papenfuse State Archives Building.  Chairman Bell acted as the Master of Ceremonies; and Governor Ehrlich, former Governor Hughes, and Dr. Papenfuse spoke at the ceremony.  Dr. Papenfuse reflected that one of the most touching parts of the ceremony occurred for him when the Archives staff presented him with a silver medal based on a coin struck by Lord Baltimore, Cecil Calvert, in honor of the fact that he was about to settle Maryland.  An interesting fact is that there are no known copies remaining of the coin.  The coin presented to Dr. Papenfuse is based on drawings made of the coin when a copy was with the Maryland State Historical Society, and also a little bit of the silver from the microfilm processed at the Archives was used in the smelting.  This coin has become the symbol for the Friends of the Archives.

Chairman Bell referred to the Minutes of the April 19, 2005 Hall of Records Commission meeting and mentioned that a play based on the case of Ex Parte Merryman was put on by the Administrative Law Judges in June 2005.  Dr. Papenfuse noted that the Archives research staff contributed the images and some of the documentation that was used in writing and presenting the play. The play was very well received by the lawyers who viewed it in Ocean City, and it may be presented at Princeton in the summer of 2006.

Attendees and Introduction of Special Guests
Stephen P. Anderson, Director, State Law Library
Christopher N. Allan, Secretary, Friends of the Archives
Mrs. Mary S. Allan
Paul Frazer, Volunteer, Maryland State Archives
Jock Menzies, Chairman, Terminal Corporation

Chairman Bell welcomed the special guests.  Dr. Papenfuse added a sidebar  story pertaining to the introduction of Jock Menzies.  Mr. Menzies was present to help pay tribute to Kathy Beard, Dr. Papenfuse's administrative assistant who he had first brought to Dr. Papenfuse's attention as an excellent state employee looking for work closer to her Annapolis home.  Dr. Papenfuse noted that when  he first knew Mr. Menzies, a former neighbor, his family owned Terminal Corporation warehouse, which then housed the Baltimore City Archives, located in a richly historic district.  The Terminal warehouse is  but a few blocks away from the site of the Calvert Street Station of the Northern Central Railway.   In February 1861, President Elect Lincoln was supposed to arrive at the station on his way to his inauguration, but warned of a plot to assassinate him that had been hatched on Davis Street, also a short distance from the Terminal Warehouse, Lincoln chose a different route, passing through town in disguise.

Special Announcements/Opening Remarks

Reports and Minutes of Previous Meetings

Records Retention and Disposal

Old Business
  • Collection and Recovery Policy for private manuscripts and public records:

  • Archivist's Report and Staff Activities
     (see the Maryland State Archives' Bulldog for additional details)

    Recent Gifts, Deposits and Acquisitions
    Dr. Ridgeway offered a Resolution of Appreciation for the recent gifts, seconded by Dr. Philips and unanimously approved, the Chairman concurring.
    Archives of Maryland On Line Education and Outreach Forthcoming special meetings of the Commission and events of interest Administrative and Fiscal Matters
  • http://lrac.us
  • Building Maintenance/New Facilities/Space Needs
  • Budget Issues, Past, Present and Future:
  • New Business Next meeting
    The next Hall of Records Commission meeting will be held on Tuesday, June 20, 2006.


    There being no further business to discuss, the meeting adjourned at 1:50 p.m.
    Approved by the Hall of Records Commission, June 20, 2006.

                                                The Honorable Robert M. Bell, Chairman

                                                Edward C. Papenfuse, Jr., Secretary

    Dr. Edward C. Papenfuse
    State Archivist
    Maryland State Archives
    350 Rowe Boulevard
    (410) 260-6403.

    Email: edp@mdarchives.state.md.us

    © Copyright Maryland State Archives