Hall of Records Commission
for a Meeting
at the Maryland State Archives
November 22, 2005
Saint Cecilia's Day
Call to Order by the Chairman
Chairman Bell called the meeting to order at 12:18 p.m., at
which time he welcomed special guests: Steven P. Anderson, Christopher
N. Allan, Mrs. Mary S. Allan, Paul Frazer, Leslie Frazer, and Jock Menzies.
and Introduction of Special Guests
He welcomed everyone to the first Hall of Records Commission meeting
in the newly dedicated Edward C. Papenfuse State Archives Building.
Chairman Bell acted as the Master of Ceremonies; and Governor Ehrlich,
former Governor Hughes, and Dr. Papenfuse spoke at the ceremony.
Dr. Papenfuse reflected that one of the most touching parts of the ceremony
occurred for him when the Archives staff presented him with a silver medal
based on a coin struck by Lord Baltimore, Cecil Calvert, in honor of the
fact that he was about to settle Maryland. An interesting fact is
that there are no known copies remaining of the coin. The coin presented
to Dr. Papenfuse is based on drawings made of the coin when a copy was
with the Maryland State Historical Society, and also a little bit of the
silver from the microfilm processed at the Archives was used in the smelting.
This coin has become the symbol for the Friends of the Archives.
Chairman Bell referred to the Minutes of the April 19, 2005 Hall of
Records Commission meeting and mentioned that a play based on the case
of Ex Parte Merryman was put on by the Administrative Law Judges
in June 2005. Dr. Papenfuse noted that the Archives research staff
contributed the images and some of the documentation that was used in writing
and presenting the play. The play was very well received by the lawyers
who viewed it in Ocean City, and it may be presented at Princeton in the
summer of 2006.
Stephen P. Anderson, Director, State Law Library
Christopher N. Allan, Secretary, Friends of the Archives
Mrs. Mary S. Allan
Paul Frazer, Volunteer, Maryland State Archives
Jock Menzies, Chairman, Terminal Corporation
Chairman Bell welcomed the special guests. Dr. Papenfuse added
a sidebar story pertaining to the introduction of Jock Menzies.
Mr. Menzies was present to help pay tribute to Kathy Beard, Dr. Papenfuse's
administrative assistant who he had first brought to Dr. Papenfuse's attention
as an excellent state employee looking for work closer to her Annapolis
home. Dr. Papenfuse noted that when he first knew Mr. Menzies,
a former neighbor, his family owned Terminal Corporation warehouse, which
then housed the Baltimore City Archives, located in a richly historic district.
The Terminal warehouse is but a few blocks away from the site of
the Calvert Street Station of the Northern Central Railway.
In February 1861, President Elect Lincoln was supposed to arrive at the
station on his way to his inauguration, but warned of a plot to assassinate
him that had been hatched on Davis Street, also a short distance from the
Terminal Warehouse, Lincoln chose a different route, passing through town
Special Announcements/Opening Remarks
Last Will and Testament of Francis Scott Key, 1837 (copy
Dunlap's American Daily Advertiser, April 14, 1791 (copy
Dr. Papenfuse postponed speaking to the first two items until the next
meeting when Chris Nelson should be able to attend.
Papenfuse Newspaper Collection, MSA
SC 5634 (copy in packet);
Dr. Papenfuse related how, in the course of going through eBay, he
came across this newspaper offered for sale. The newspaper includes
a letter from Thomas Brown, who offers himself as a free black for the
House of Delegates. Mr. Brown's concept of what he was doing and
how he thought he ought to be the voice for the free black community in
Baltimore City is an extraordinary statement. Dr. Papenfuse personally
purchased the newspaper, donated the original to the Archives, and presented
a framed copy to Chairman Bell.
St. Cecelia's Day,
Dr. Papenfuse provided additional information on St. Cecilia, mentioning
that George Calvert and Anne Myne chose to honor St. Cecilia by being married
on her feast day, November 22d, 1604, at St. Peter’s Church, Cornhill,
in London, and that 29 years later on the same day, the Ark and the Dove
set sail for Maryland and the founding of a new colony intended to bring
religious freedom to the New World.
Gift from the Friends
of the Archives of Portrait thought to be Leonard Calvert.
This gift is a portrait that is thought to be from the 17th century
of Maryland’s first Governor, Leonard Calvert. The portrait is being
donated through the Friends of the Archives by Mr. and Mrs. Clayett, along
with sources for its conservation, with the intent of displaying the portrait
at the State House. Once conservation is complete, we will know more
about the provenance of the portrait.
Reports and Minutes of Previous Meetings
The case of Ex Parte Merryman is mentioned in the April minutes,
and Chairman Bell related that a reenactment of a play with the central
theme being that case, was put on by the Administrative Law Judges Section
of the State Bar in Ocean City last June. The play was very well
received and may be going on the road, perhaps to Princeton during the
summer of 2006. The Administrative Law Judge who wrote the play drew
very heavily on research conducted by the Archives research staff did,
and the Archives also provided most of the illustrations that were used
as a backdrop.
Special Meetings and Celebratory Events
Dr. Philips offered a motion of approval of the minutes, and recognition
of the special meetings of the Commission as defined by standing resolution,
seconded by Dr. Ridgeway and unanimously approved, the Chairman concurring.
June 27: Rededication of the State Archives Building: Remarks
by Dr. Papenfuse;
Chairman Bell welcomed everyone to the first Hall of Records
Commission meeting in the newly dedicated Dr. Edward C. Papenfuse State
Archives Building. At the ceremony on June 27, 2005, Chairman Bell
acted as the Master of Ceremonies; and Governor Ehrlich, former Governor
Hughes, and Dr. Papenfuse spoke at the ceremony. Dr. Papenfuse reflected
that one of the most touching parts of the ceremony occurred for him when
the Archives staff presented him with a silver medal based on a coin struck
by Lord Baltimore, Cecil Calvert, in honor of the fact that he was about
to settle Maryland. An interesting fact is that there are no known
copies remaining of the coin. The coin presented to Dr. Papenfuse
is based on drawings made of the coin when a copy was with the Maryland
State Historical Society. In addition, a little bit of the silver
from the microfilm processed at the Archives was used in the smelting.
This coin has become the symbol for the Friends of the Archives.
September 22: Unveiling
of Portrait of Governor and Mrs. Mandel at Government House.
This portrait by Peter Egeli is an extraordinary work.
Egeli began the portrait and left it unfinished in 1975. He returned
to the portrait in 1993, finishing it with no further sittings by Mrs.
Mandel. It is the only double portrait in the State’s collection.
Records Retention and Disposal
2330 for the Circuit Courts.
Dr. Papenfuse pointed out that the Circuit Courts recently
went through an extensive revision of their scheduling of records, working
very hard with the Archives staff. Ms. Pat Melville served on the
committee that made this a very good appraisal tool for the care and preservation
of court records. It has been approved by the Chief Judge, signed
by Dr. Papenfuse, and promulgated by the Court.
Mr. Tabb offered a motion of approval of Records Retention and Disposal
Schedules as presented, seconded by Dr. Ridgeway and unanimously approved,
the Chairman concurring.
Collection and Recovery Policy for private manuscripts and public records:
Extradition papers on eBay;
Court of Appeals Judge's Papers on eBay;
Sheriff's ledger, Prince George's County, 1777;
Chairman Bell approved Dr. Papenfuse's proposal to defer discussion
of the draft Archives Collection and Recovery Policy until the next Hall
of Records Commission meeting, at which time he will talk about some of
the problems with regard to public records on eBay and other places, and
how the Archives can acquire the records. Dr. Papenfuse will then
also show how the Archives works in conjunction and cooperation with the
Historical Society, the University of Maryland, and other collecting entities
so as not to be in competition with one another.
Claude account book.
Dr. Papenfuse described the Claude account book and then sought Commission
approval to proceed with acquisition of the book.
Dr. Ridgeway offered a motion to defer discussion of the draft Archives
Collection and Recovery Policy to a future meeting and approve the use
of the Radoff fund for half of the purchase price of the Claude Account
Book, seconded by Dr. Phillips and unanimously approved, the Chairman concurring.
Dennis Claude was a doctor during the War of 1812, but he was also
Mayor of Annapolis, Treasurer of the Western Shore, State Treasurer from
1854 to 1860, and the Comptroller of the Treasury for a brief time until
his election was contested. This account book details while he was
concurrently in the Legislature and serving as a doctor, a situation now
described in a resolution that is currently before the U.S. Senate that
will permit Senators to continue to practice as doctors while they are
in the U.S. Senate. Because Dennis Claude treated practically everybody
in town, his account book is a remarkable census with occupations.
In fact, four hitherto unknown cabinet makers have been found listed in
this account book. Even though the Claude account book is a private
manuscript, it represents the special kind of acquisition made because
of its significance to the public life and career of a very distinguished
public servant for Maryland. The price of the account book is $5,350.
The Friends of the Archives are willing to raise matching funds, and Dr.
Papenfuse recommended the Archives provide the other half of the money
from the Radoff fund, which was left as a bequest from Morris Radoff, the
former Archivist of the State of Maryland.
Archivist's Report and Staff Activities
(see the Maryland State Archives' Bulldog
for additional details)
Recent Gifts, Deposits and Acquisitions
April 21: Dr. Papenfuse met with Stephan Rubin, member of the Abstractors
Advisory Group for Baltimore City;
April 21: Mr. Swanson and Ms. Bramucci attended MDGFOA Tax Affinity
April 27, November 4: Dr. Papenfuse attended MLA Advisory Board meeting;
April 27, May 16, June 13, Sept. 19: Mr. Baker attended ITAC meeting;
May 3, November 9: Dr. Papenfuse attended Maryland Commission on
Artistic Property meeting;
May 3: Dr. Allen Weinstein met with Dr. Papenfuse's seminar to discuss
and for a tour of the new exhibits at the National Archives;
May 12, May 24, September 23, October 17, November 18: Dr. Papenfuse
and Mr. Swanson attended LRAC meeting;
May 14: Dr. Papenfuse met with Messrs. Elder and Reese re:
May 16: Dr. Papenfuse attended a dinner in celebration of the Arts
of Maryland at the residence of Chancellor and Mrs. Kirwan;
May 17: Dr. Papenfuse attended Governor's Consulting Committee Meeting
on Historic Sites;
May 19: Dr. Papenfuse met with Mike Isekoff and Lou Taylor, members
of the Abstractors Advisory Group for Baltimore City;
May 26: Dr. Papenfuse addressed the Baltimore Historians on Historical
Research and Writing in a Digital Age (see enclosed CD);
June 2: Mr. Baker attended Imaging Standards Sub-Committee kickoff
June 20: Dr. Papenfuse addressed the Carroll County Genealogical
Society (see enclosed CD);
June 24: Staff attended Reginald F. Lewis Museum of Maryland
African American History & Culture opening;
June 30: Elaine Rich Bachmann gave a lecture at The Mount (Home of
Edith Wharton), in Lenox, MA. re: The Refined Presidential Stage:
The Restoration of the Kennedy White House;
July 20-23: Dr. Papenfuse attended the NAGARA Annual meeting in Richmond,
July 25: Mr. Swanson attended meeting of the Real Property Records
Improvement Fund Oversight Committee;
September 8: Ms. Melville attended dedication ceremony for an interpretive
exhibit on the discovery of the Lost Town of Herrington (ca. 1660) and
presentation to Ned Crandell with an ACT historical marker;
September 14: Secretary Januszkiewicz and Jamie Smith toured the
Archives building as well as viewed a larger collection of the historical
photographs that are available;
September 16: Dr. Papenfuse met with Josh Civin, clerk for Justice
Ruth Bader Ginsburg;
September 26: Dr. Papenfuse met with Speaker Busch re: recreating
the House of Delegates chamber;
September 27: Mr. Rezvan attended the 2005 Procurement Summit and
from Lt. Governor Steele for the Archives the Governor Robert L. Ehrlich
MBE Gold Achievement Award;
Mr. Rezvan described the ceremony, stating that the Maryland
State Archives was among ten agencies to receive the Gold Achievement Award
for its support of the Minority Business Enterprise program. Mr.
Baker added that the Archives has also been very successful with the Maryland
Works Program, which employs disabled individuals, and has some fairly
substantial contracts to support activities for mdlandrec.net going to
September 29: Dr. Papenfuse met with Dennis Gurtz, Judge Harrell
and Bill Weisburger re: 1795 Griffith map;
September 30: Dr. Papenfuse and Mr. Polk met with Senator Mathias
at his West Virginia farm to view his 18th century law book collection;
October 4: Dr. Papenfuse and Ms. Calver attended State House Trust
October 7-8: Dr. Papenfuse attended fall meeting of the Historic
St. Mary's City Commission;
October 18: Research staff hosted the Questers visit to the Archives
to see the preserved Kent County books, including a tour of the Archives,
Dr. Papenfuse reminded the Commission that the resources
for doing conservation of original record material are relatively slim,
and so the Archives is dependent upon support from private, non-profit
groups that help with special conservation issues. Ms. Cruickshank
talked to a PowerPoint presentation that showed a visit of the Kitty Knight
Questers from Kent County. The Questors, who raised funds to conserve
two 17th century volumes of original Kent County records, visited the Archives
to see the conservation process. The volumes being conserved were
in terrible shape; they had been written on high acid paper in ink that
was eating through the paper.
October 21: Dr. Papenfuse addressed the Bar and Bench Conference
re: The Lincoln Pardon;
Dr. Papenfuse stated that, when he spoke about The Lincoln
Pardon, he extended it to talk a little bit more about Maryland and the
need to really reexamine the issue of Habeas Corpus. He mentioned
an op-ed piece from the Baltimore Sun, written by one of the defense lawyers
for one of the people who’s incarcerated at Guantanamo, that argued we
are moving away too rapidly from the principle and concept of habeas corpus
in our court system. Dr. Papenfuse mentioned that he hopes to do
a book on habeas corpus from a historical perspective.
November 10: Members of the Montgomery County Department of Public
Works met with Dr. Papenfuse re: demonstration of the Public Works'
November 15: Dr. Papenfuse met with Judge Battaglia, Andrea Leahy-Fuchek
and Ava Lias Booker re: Women in Law project;
November 21: Dr. Papenfuse and Mr. Kintzel met with Judge Murdock
re: proposal for internship partnerships with the Baltimore City
Court and the Baltimore City Court Foundation.
Lillian D. Jenifer Collection of Jenifer and Risteau Family Papers, MSA
Lillian Jenifer is a resident of Baltimore County who is
attempting to preserve her family home that goes all the way back to the
18th century, and she has given the Archives a fair amount of record material
relating to her family and the Risteau families. She had previously
given us at least three George Washington letters that she had had in her
family, and now she’s begun to give the Archives the family papers as they
relate to a public official, one of the sheriffs and one of the judges
in Baltimore County.
The Kent County Circuit Court Collection of William R. Nuttle Survey Records,
The Clerk in Kent County approached the Archives, stating
that the whole collection was given to the Court and asking for assistance
in making the records available. The Archives agreed and the collection
will be maintained in Special Collections. Every single one of the
Nuttle plats and the index to the plats is available now online through
plats.net, and also through our Special Collections.
Judge James F. Schneider Collection, MSA
Jim Schneider is a federal bankruptcy judge who knows more
about the history of the Bar and the history of the Courts, especially
Baltimore Courts, than any person alive. He is writing a book on
the Supreme Bench and he has given all of his notes to the Archives, including
his vast collection of notes relating to the wonderful portraiture collection
that is in the Courthouse in Baltimore City.
Jean-Barry Molz Collection, MSA
Jean-Barry Molz is a lovely lady who has a small collection
of really wonderful prints relating to Baltimore. She has offered
them to the Archives and has offered to have us make facsimiles for income
producing purposes. Dr. Papanfuse will address this subject in detail
at the April 2006 meeting.
Harold James Kie Collection, MSA
SC 5615 (see enclosure)
Dr. Papenfuse and Ms. Beard related that Mr. Kie acquired
this stone from a yard sale and had been using it as a door stop.
When he donated the stone to the Archives, the Research Staff determined
that it is a lithographer’s stone. It is actually a reject stone,
not used in the final printing, but it has all of the elements and the
text on it for the final stone. Dr. Papenfuse further related that
the Research Staff determined that the bond was issued to pay for the Annex
to the State House.
Charles McCurdy Mathias Collection, MSA
Senator Mathias, over the course of his career as a lawyer,
collected old law books, including a collection that was being thrown out
of the Frederick County Court House that had been the Bar and Bench library
in the Court House from the 18th century. Dr. Papenfuse and other
members of the Archives staff visited with Senator Mathias and looked at
some of the collection, and have made plans to look at the rest of the
collection in December. In the first review of the collection, they
discovered a volume relating to the establishment of the Orphan’s Court
and Probate as a matter of law in the English context, a book that carries
the signature of Baker Johnson, the brother of Thomas Johnson, who was
the first Governor of Maryland. They also noticed a copy of Bacon’s
Laws that belonged to Thomas Johnson.
Anne Whelan Alexander Maryland Book Collection, MSA
James Bready Collection of Maryland Rye Whiskey Bottles and Related Ephemera,
James Bready is a former reporter for the Sun has a remarkable
collection of 150 to 200 whiskey bottles. They are the only bottles
that anyone knows about that still have the labels on them, and they document
the whiskey industry in Maryland, especially the rye whiskey industry in
Maryland, prior to prohibition. Given the tremendous contribution
that the rye whiskey industry made to the economy of the state of Maryland
and in particular its importance to Frederick, Cumberland, and Baltimore,
we have agreed to take the collection on and to care for it as a gift and
to loan it out for exhibit. The Archives conservation staff is working
with the Smithsonian Institute to determine the best way to care for the
bottles and to preserve them, as well as to put them on exhibit.
Archives of Maryland On Line
Dr. Ridgeway offered a Resolution of Appreciation for
the recent gifts, seconded by Dr. Philips and unanimously approved, the
Finding Aids, Reference Services, and Publications:
There are well over 118 million images online, and there
should be 160 million images online by next September, making this the
largest single electronic Archives in the country consisting of images
of every single land record ever recorded in Maryland.
Printed Edition of the Maryland Manual
Publications On Line
Dr. Papenfuse praised Ms. Christine Alvey, the Archives'
government documents librarian, who has been systematically identifying
publications in pdf format to determine what ought to be saved and in what
form it ought to be saved. She is working with her colleagues at
the State Law Library and with colleagues in the Legislature at the Legislative
Services Reference, and also with the Government Librarian at Hopkins.
Just over the last year and a half she has identified well over 1400 publications
online, all of which are accessible through the search form on our website.
Education and Outreach
2005 Internship Program
June 15: Meet the State Archivist of Maryland, Dr. Edward C. Papenfuse;
June 17: Presentation by Vicki Lee re: Records Handling
and Conservation Lab Demonstration;
June 20: Presentation by Pat Melville re: MSA Finding Aides
and the General Guide;
June 22: Presentation by Lynne MacAdam re: HTML and File
July 12: Walking Tour of MSA Collections in Miller Building, Government
House, and State House;
July 18: Presentation by Professor Emma Coleman Jordan re: topic
August 8: Presentation by Maryland Humanities Council Speaker Dr.
Jerrold Casway re: The Baltimore Orioles and the Emerald Age of
August 15: Presentation
by Judge James Schneider re: History of the Maryland Court System;
August 22: Final meeting with Dr. Papenfuse and Farewell reception;
August 23: Last day of the Summer Internship Program.
Ms. Emily Oland Squires related the success of the 2005
Internship Program and described how interns are selected, mentioning the
boom of applications received in the last few years. Dr. Papenfuse
thanked the partners in the Internship Program who provide matching funds
Forthcoming special meetings of the Commission and events
Courses taught and lectures given by State Archivist (see prior resolution
May 16: Boys' Latin School field trip to Annapolis;
May 25: Elaine Rice Bachmann gave remarks at the planting of a Wye
Oak seedling, Naval Academy Primary School;
June 14: Ms. Melville served as judge at National History Day, UMCP;
June 29: Dr. Papenfuse and Ms. Bramucci conducted workshops at UMBC
as part of the Teaching
American History program to Baltimore City public elementary, middle
and high school high school teachers relating to online primary sources
available for incorporation in the classroom;
June 30: Dr. Papenfuse participated in the NEH Landmarks of American
History program sponsored by St. Mary's College of Maryland and Historic
St. Mary's City re: Whose History? Conflicting Memories
and the Politics of Civil War Commemoration in Maryland;
July 7: Ms. Bachmann met with India Pasiuk to be interviewed for
Time For Kids Kid reporter contest;
July 13: Dr. Papenfuse and Ms. Bramucci conducted workshops at UMBC
as part of the Teaching
American History program to Anne Arundel County public school teachers
relating to online primary sources available for incorporation in the classroom;
July 27: Dr. Papenfuse and Ms. Bramucci conducted workshops at UMBC
as part of the Teaching
American History program to Baltimore County public school teachers
relating to online primary sources available for incorporation in the classroom;
Dr. Papenfuse praised Ms. Bramucci who worked on her own
time to get grant support to create a website called, “Teaching American
History in Maryland,” teachingamericanhistorymd.net. It’s a very
heavily used website with hundreds of packets created by teachers for teachers.
August 31: Dr. Papenfuse met with Mrs. Ehrlich, Henry Rosenberg and
Joe Coale re: Washington document;
October 15, 2005: Staff of the Artistic Property Commission hosted
a program in the State House for the Fellows of the Winterthur Program
in Early American Culture, University of Delaware, as part of their field
trip to study 17th and 18th Century regional architecture and decorative
arts. The program focused on the tradition of patronage by the Maryland
Legislature in furnishing and decorating the State House and documenting
the history of Maryland in commissioning works of art. The program included
a tour of the dome, as well as viewing the Wye Oak Desk in the governor's
office, and a hands-on examination of the Shaw furniture in the Old Senate
Chamber. The program was a part of a day-long visit to Annapolis including
the William Paca House, the Hammond-Harwood House and the Brice House;
October 21: UGRR staff gave a workshop at the 2005 Maryland African
American Heritage Preservation Conference.
Administrative and Fiscal Matters
December 1: Joint meeting of the Advisory Board of the Underground
Railroad and the members of the Slavery Commission;
December 5: Dr. Papenfuse to visit Richard Day, Sr. at his home in
Leonardtown, MD to see his marine engine collection;
December 16: Dr. Papenfuse and Mr. Polk to visit Senator Mathias
at his West Virginia farm to view manuscripts;
December 19: Dr. Papenfuse and Mr. Baker to make a presentation at
the ITAC meeting to be held at the Archives;
March 25: Dr. Papenfuse to attend Historic St. Mary's City Commission
meeting and Maryland Day observance;
April 13: Dr. Papenfuse to speak at Morgan State University History
Day on The role of the Maryland State Archives in Interpreting the African
May 5: Dr. Papenfuse to address the members of the St. Mary's County
Historical Society, Leonardtown, MD;
June 12: Dr. Papenfuse to address the 2006 Special Libraries Association
at its conference in Baltimore re: Atlas of Historical Maps of
July 31-August 5: Dr. Papenfuse to attend the 2006 COSHRC-SAA-NAGARA
annual meeting in Washington, DC (proposal)
Dr. Papenfuse mentioned that the Archives submitted a proposal
to the National Organization of Archivists and Historical Administrators,
the Council of State Archivists (which now has to be changed from COSHRC
to COSA), Society of American Archivists, and the National Association
of Government Archivists and Records Administrators, who are having a joint
meeting in Washington, DC, next summer. The Archives proposes to
feature mdlandrec.net and the work that’s gone into the creation of this
October 12: Dr. Papenfuse to teach a Judicial Institute course on
More Equitable Society? Maryland Legal History, 1945-near present.
Dr. Papenfuse informed the Commission of this new website that was
created for the use of the Clerks exclusively to keep track of the progress
for mdlandrec.net in putting land records online.
Building Maintenance/New Facilities/Space Needs
Budget Issues, Past, Present and Future:
Dr. Papenfuse and Mr. Baker explained that the capital project pending
approval in the Legislature is to build a facility, similar to the one
built by Johns Hopkins University, of compact shelving modules for the
storage of records. The Archives' proposal is in two parts.
It argues for consolidating at Crownsville the four adjunct rented facilities,
three of which lack temperature and humidity control. In addition,
the proposal calls for expansion of the main Archives to allow for more
in-house conservation, display and educational/out-reach opportunities,
and storage space. It is imperative to move the record material into
an archival quality, permanent facility as soon as possible.
Dr. Papenfuse informed the Commission he is still in the process of
working on the Archives budget for next year. The Artistic Properties
Commission and staff for Artistic Properties have a proposal to reinterpret
the whole of the State House. The proposal focuses on the redevelopment
of the House side of the old part of the State House as a working space
and interpretative center for the Legislature, and what the Legislature
looked like in the period from the Civil War to about 1904.
Archives' Endowment Fund
November 16: Jim Stoops and Chantelle Green (New DLS analyst for
State Archives) met with Dr. Papenfuse and Messrs. Baker and Lewis;
Building Equity for the Future: the twin Endowments, private non-profit
Dr. Papenfuse raised the concern that, in order for the Archives to
really be able to deal with research, writing, and adding value to the
understanding of the records, there must be sources other than public funds
for that activity. He noted that at present the cost of running the
Archives is 75% supported by income earned from entrepreneurial archival
services, primarily electronic. He then described a two-pronged
approach to stabilizing the finances of the Archives through the establishment
of two endowments. One is the public endowment of the Archives, which
is the equivalent of a Title 501c(3) foundation, known as the Maryland
State Archives Endowment Fund, which is governed by statute and audited
by the Legislative Auditors, and which derives its income from the sale
of demand and traditional print publications, an overhead charge on all
demand publications of the Archives including domain names and web sites
administered by the Archives deposited directly to the endowment, grants,
and gifts. The other is a private undertaking of the
Friends of the Maryland State Archives which is in the process of being
established as a title 501c3 organization dedicated to enhancing
the ability of the Archives to make the archival heritage of Maryland better
known and readily accessible, a fund raising effort that most recently
facilitated the purchase of the Washington document. The two approaches
to securing funding for the Archives are meant to work in tandem,
as challenge grants to each other and to those who control the appropriation
process with the hope that not only will the endowments increase substantially
but also the public commitment to Archives through significant increases
in General Fund appropriations. Dr. Papenfuse relayed his pleasure
with the current success of these two sides in providing an economic cushion
for the Archives to pay for good staff and the ability to explain and interpret
the importance of the Archives. Dr. Papenfuse then asked for a motion
of approval for the concept of the two Educational and Entrepreneurial
Endowments, with the understanding that additional information about
the success of each will be provided to the Commission at future meetings.
Dr. Phillips offered a motion of approval for the concept
of the Educational and Entrepreneurial Endowments, public and private,
seconded by Dr. Ridgeway and unanimously approved, the Chairman concurring.
National prize for Charles
Carroll of Carrollton Papers Project;
Dr. Papenfuse noted that one of the Archives' subsidized editorial
projects, the papers of Charles Carroll of Carrollton, was just awarded
the prestigious J. Franklin Jameson Award from the American Historical
Association for Dear Papa, Dear Charley: The Peregrinations of
a Revolutionary Aristocrat, edited by Ron Hoffman and Sally Mason.
Display of Audubon portfolio print
from the Maryland State Law Library and possible joint facsimile project?;
Dr. Papenfuse related he and Mr. Anderson, the Director of the State
Law Library, agreed the Archives would house the portfolio of Audubon prints
until the State Law Library's Rare Book Room is completed, adding that
the Baltimore Oriole print is on display in the Search Room at the Archives.
Mr. Anderson informed the Commission that the State Law Library dates back
to the 1820's and used to be the State Library, which collected books,
maps, and other items of a general nature, including the Birds of America
prints. The portfolio has more than 400 prints in four different
books, and the books are being conserved by the Archives. Dr. Papenfuse
then suggested to Mr. Anderson that the Archives and the State Law Library
could work together to offer facsimiles of the prints as a means of raising
money for both institutions. As an example, Dr. Papenfuse described
the joint venture with Baltimore City and Carroll County, in which they
sell CDs of material provided by the Archives and split the money with
the Archives. The CD created for Baltimore City brought about $400
to the Archives, and the CD for Carroll County brought about $800 to the
Archives and is still selling. Mr. Anderson stated that he would
bring the suggestion to his Board.
Welcome and Farewell: Leslie Frazer and Kathy Beard.
The Hall of Records Commission formally welcomed Ms. Frazer to the
Archives as Ms. Beard's replacement. The Commission then bade farewell
to Ms. Beard upon the occasion of her retirement after working for 30 years
for the State of Maryland. As a token of appreciation, Dr. Papenfuse
presented to Ms. Beard one of the Friends of the Archives' silver map medal
on a silver chain. Ms. Beard thanked the Commission, the staff, and
the Friends of the Archives for all they had done for her.
The next Hall of Records Commission meeting will be held on
Tuesday, June 20, 2006.
There being no further business to discuss, the meeting adjourned
at 1:50 p.m.
Approved by the Hall of Records Commission, June 20, 2006.
The Honorable Robert M. Bell, Chairman
Edward C. Papenfuse, Jr., Secretary
Maryland State Archives
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