WILLIAM DONALD SCHAEFER, Governor                   Ch. 246

13-1A-03.

(a)  If, following informal discussion with the supervisor,
a dispute remains unresolved, the grievance procedure is
available. There are three steps in the grievance procedure.

(b)  (1) Step One. Step one is the initiation of a
complaint. Grievances shall be initiated within 30 calendar days
of the action involved, or within 30 calendar days of the
employee having reasonable knowledge of the act, unless these
time limits are further delimited as stated in § 13-1A-05.
Appeals within the grievance procedure shall be timed from
receipt of the written opinion of management or from when such
opinion is due, whichever comes first. An aggrieved employee or
the employee's designated representative may present the
grievance in writing to the department head or chairman or
designee for formal consideration. If the grievance is presented
to the department head or chairman or designee, within 5 days
after the receipt of the written grievance a conference shall be
held with the aggrieved or the employee's designated
representative and within 5 days after the conclusion of the
conference a decision shall be rendered in writing to the
aggrieved or the employee's designated representative. If the
aggrieved employee is not satisfied with the decision rendered at
this step, the employee or the employee's designated
representative may appeal in writing to step two within 5 days.

(2) Both employee and department head or chairman or
designee shall continue to review the matter, either privately or
with the help of others in the employee's immediate work unit who
are directly involved in the grievance. Each department head or
chairman or designee shall use judgment in keeping superiors
informed of the status of each grievance and, if necessary,
request guidance, advisory committees, or other assistance
consistent with departmental policy. If either the employee or
the department head or chairman or designee feels the need for
aid in arriving at a solution, the campus personnel department
may be requested to provide resource staff or any other available
resource personnel may be invited to participate in further
discussions. The addition of such participants does not relieve
the department head or chairman or designee and the employee from
responsibility for resolving the problem.

(c) Step Two. The appeal shall be submitted to the
President of the University CONSTITUENT INSTITUTION or the
President's designated representative within 5 days after the
receipt of the written decision at step one. The President or
the President's designated representative shall hold a conference
with the aggrieved or the employee's designated representative
within 10 days of receipt of the written grievance appeal and
render a written decision within 15 days after the conclusion of
the conference.

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