HARRY HUGHES, Governor

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(5)  AN ACCEPTANCE OR REFUSAL OF AN INVITATION OR
ENGAGEMENT OF A PUBLIC OFFICER; AND

(6)  MATERIAL THAT OTHERWISE RELATES TO PERSONAL
BUSINESS OF A PUBLIC OFFICER.

(B) OTHER MATERIALS.

THE STATE ARCHIVIST MAY SET CLASSES OF MATERIALS THAT THE
PUBLIC OFFICIAL MAY DESTROY IF THE PUBLIC OFFICIAL NO LONGER
NEEDS THE MATERIALS.

1-405. PORTRAITS.

AN OFFICIAL OF THE STATE GOVERNMENT A PUBLIC OFFICIAL MAY
OFFER TO THE ARCHIVES ANY PORTRAIT THAT IS IN THE CUSTODY OF THE
PUBLIC OFFICIAL BUT IS NO LONGER USED.

1-406. REPRODUCTIONS.

(A)  DESTRUCTION AUTHORIZED.

WITH THE WRITTEN APPROVAL OF THE STATE ARCHIVIST, THE HEAD
OF A UNIT OF THE STATE GOVERNMENT OR OF A UNIT OF A COUNTY OR
MUNICIPAL CORPORATION MAY DESTROY ORIGINAL MATERIAL THAT HAS BEEN
PHOTOGRAPHED, PHOTOCOPIED, OR MICROPHOTOGRAPHED IF:

(1)  THE HEAD OFFERS THE ORIGINAL MATERIAL TO THE
ARCHIVES, BUT THE ARCHIVES DECLINES TO ACCEPT;

(2)  THE COPY IS MADE IN A MANNER THAT MEETS THE
STANDARD OF QUALITY OF THE ARCHIVES FOR PERMANENT PHOTOGRAPHIC
RECORDS;

(3)  THE COPY IS PLACED IN AN ADEQUATELY ACCESSIBLE
CONTAINER; AND

(4)  PROVISIONS ARE MADE:

(I)  FOR THE PRESERVATION, EXAMINATION, AND USE
OF THE COPY IN A MANNER THAT THE ARCHIVES APPROVES; AND

(II)  AS TO A RECORD THAT A STATUTE OTHERWISE
EXPRESSLY REQUIRES TO BE KEPT PERMANENTLY, FOR THE COPY TO BE
AVAILABLE, ON REQUEST, IN THE SAME MANNER AS THE ORIGINAL
MATERIAL.

(B)  CONDITIONS.

(1) AFTER MATERIALS ARE DESTROYED UNDER THIS SECTION,
THE HEAD OF THE UNIT SHALL SEND TO THE ARCHIVES:

(I) A LIST OF THE MATERIALS THAT WERE
DESTROYED; AND