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Ch. 234 2006 LAWS OF MARYLAND
(i) is needed for the effective or efficient operation of the
department or independent unit;
(ii) requests information that is needed for or relevant to a lawful
purpose of the department or independent unit;
(iii) does not impose an undue burden on the individual who is to
complete the form;
(iv) is as brief, as plainly written, as well designed, and as easily
completed as possible; and
(v) does not duplicate unnecessarily:
1. another form of the department or independent unit; or
2. a form of another department or independent unit;
(2) require a register of the forms that the forms management officer
approves;
(3) require identification of each form in accordance with a standard
identification system of the Division;
(4) provide for the most economical system by which to prepare,
reproduce, and use a form; and
(5) require the forms management officer:
(i) to review periodically each form that has been approved to
determine whether the officer still approves the form; and
(ii) if not, to remove the form from the register.
(b) In addition to any duties set forth elsewhere, the Division shall:
(1) develop a standard identification system to identify forms;
(2) help each department and independent unit to:
(i) develop a proposed plan; and
(ii) coordinate the proposed plan with other plans;
(3) review each proposed plan;
(4) approve each proposed plan that meets the requirements of this
section; and
(5) monitor and help in the administration of each plan to ensure
compliance.
(c) (1) In the preparation of a form that requires identification of
individuals by race, a department or independent unit shall include the following
racial categories:
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