BLAIR LEE III, Acting Governor

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GRIEVANCE, NOT MORE THAN THREE EMPLOYEES SELECTED BY AND
FROM THE GROUP MAY BE EXCUSED FROM WORK TO ATTEND A
GRIEVANCE MEETING CALLED BY THE RESPONSIBLE ADMINISTRATOR AT
STEP ONE OR STEP TWO AND NOT MORE THAN FIVE SUCH EMPLOYEES
AT STEPS THREE, FOUR, AND FIVE UNLESS, AT ANY STEP, PRIOR
PERMISSION IS GRANTED BY THE PERSON HEARING THE GRIEVANCE.

(D)    EMPLOYEE COMPLAINT FORMS SHALL BE AVAILABLE IN
THE CAMPUS PERSONNEL DEPARTMENT. THE UNIVERSITY FORM SHALL
BE USED.

(E)    IT IS THE RESPONSIBILITY OF THE HEAD OF EACH
ORGANIZATIONAL UNIT TO ASSURE THAT EACH EMPLOYEE UNDERSTANDS
THE CHANNELS OF COMMUNICATION AND APPEAL, SPECIFICALLY WHO
IS HIS DESIGNATED SUPERVISOR FOR PURPOSES OF THE GRIEVANCE
PROCEDURE, WHO IS HIS DEPARTMENT HEAD OR CHAIRMAN AND WHO
ACTS FOR EACH OF TEEM IN THEIR ABSENCE. IN THE ABSENCE OF A
SPECIFIC DESIGNATION, THE EMPLOYEE MAY ASSUME HIS IMMEDIATE
SUPERVISOR IS THE APPROPRIATE AUTHORITY AT THE FIRST STEP.

(F) AN EMPLOYEE MAY NOT LEAVE HIS POST OF DUTY TO
ENGAGE IN GRIEVANCE HANDLING WITHOUT THE KNOWLEDGE OF AND
PERMISSION FROM HIS DESIGNATED SUPERVISOR.

(G) A FORMAL GRIEVANCE MAY BE PILED BY THE AGGRIEVED
EMPLOYEE OR BY HIS REPRESENTATIVE, BUT THE REQUEST TO
INITIATE OR APPEAL A GRIEVANCE MUST BEAR THE SIGNATURE OF
THE EMPLOYEE AT EACH STEP OF THE PROCEDURE.

(H) A RECORD OF EACH GRIEVANCE AND ITS DISPOSITION
SHALL BE FURNISHED TO THE EMPLOYEE INVOLVED. A FILE COPY OF
EACH GRIEVANCE SHALL BE MAINTAINED AT THE LAST STEP AT WHICH
THE GRIEVANCE WAS PROCESSED, AND AN ADDITIONAL COPY SHALL BE
FILED WITH THE CAMPUS PERSONNEL DEPARTMENT WHICH SHALL BE
AVAILABLE TO THE EMPLOYEE OR HIS REPRESENTATIVE. AN
ABSTRACT OF EACH FINAL DISPOSITION AT STEPS THREE AND ABOVE
SHALL BE PREPARED BY THE APPROPRIATE CAMPUS DIRECTOR OF
PERSONNEL WHO WILL FORWARD THE ABSTRACT TO THE OFFICE OF THE
VICE PRESIDENT FOR GENERAL ADMINISTRATION. THIS OFFICE IS
RESPONSIBLE FOR PERIODIC DISTRIBUTION OF ALL ABSTRACTS TO
CAMPUS PERSONNEL DEPARTMENTS SO THEY MAY BE AVAILABLE TO
INTERESTED PARTIES.

(I) AT ANY POINT IN THE GRIEVANCE PROCEDURE, THE
EMPLOYEE MAY ELECT TO OBTAIN, CHANGE, OR DISMISS HIS
REPRESENTATIVE BY PROVIDING A WRITTEN NOTICE OF SAME TO THE
PERSON HEARING THE GRIEVANCE. HOWEVER, SUCH THE ACTION DOES
NOT ALLOW THE GRIEVANT TO RETURN TO A PREVIOUS STEP IN THE
PROCEDURE.

(J) A UNIVERSITY EMPLOYEE DESIGNATED AS A WITNESS BY
EITHER PARTY TO A GRIEVANCE MAY NOT SUFFER ANY LOSS OF PAY
FOR TIME SPENT TESTIFYING IN ANY STEP OF THE GRIEVANCE
PROCEDURE. RELEASE TIME FROM NORMAL WORK SCHEDULES IS TO BE
GRANTED ALL WITNESSES TO ATTEND GRIEVANCE HEARINGS.

(K) A HEARING OFFICER MAY EXCLUDE INCOMPETENT,
IRRELEVANT, IMMATERIAL, AND UNDULY REPETITIOUS EVIDENCE OR