ARCHIVIST OF THE HALL OF RECORDS 49

In a related attempt to update the records program, we
began this year to prepare schedules on a short form, essentially
a listing of record title and retention period. We plan to restrict
the use of this form to the large agencies whose records have
already been scheduled and need only updating. The long form
will continue to be used for original schedules and for those
agencies in which a narrative description of data flow will be
of administrative value.

The Records Management Program continues to be based
on the establishment of realistic records schedules. The basic
goal of this Division is to have all the records of State govern-
ment under the control of a records retention and disposition
schedule.

The Records Centers are filled to capacity. The additional
storage space gained when the Annapolis Armory parade area
was turned over to our use at the close of the fiscal year 1968
has been helpful in relieving both the Baltimore and Annapolis
Records Centers of material having little reference use. However,
this area is now three-fourths filled and by the end of the next
fiscal year, we will again be looking for additional space for
agency records. During this fiscal year, we added some additional
shelving where possible in the Baltimore Center by double shelv-
ing thus making a small amount of space available; this ad-
ditional space is now completely filled.

During the year under review, significant expansion took
place in the microfilm program of the Division. First, we acquired
a computer-output-microfilmer to provide in-house COM service
to State agencies. Second, we expanded our central microfilm
program to include an engineering drawing project.

The Department of Budget and Fiscal Planning authorized
this Division on May 12, 1970, to obtain and operate a computer-
output-microfilmer (COM) on a service bureau basis for State
agencies. An Eastman KOM-90 was leased and placed in operation
on June 8 in the Annapolis Records Center.

The organization and application of this program, when it
was carried on through a commercial service bureau, was de-
scribed in the last Annual Report. Since the COM was received
late in the fiscal year, another detailed examination of this
program will be postponed until additional operating experience