ARCHIVIST OF THE HALL OF RECORDS 47

RECORDS MANAGEMENT PROGRAM

This was a notable year for the Records Management Divi-
sion. Our program was studied by the Governor's Operating
Economy Survey. We were authorized to add two new members
to our staff; our microfilm program was expanded; and legislation
relating to the security microfilm program was enacted.

The Governor's Operating Economy Survey (GOES) con-
sisted of fifteen reports containing details of and recommenda-
tions for the Executive Branch. The survey was financed and
conducted by the Maryland business community to provide
assistance in making the administration of State operations more
efficient.

A member of the GOES team visited the Annapolis Records
Center for two hours and a somewhat shorter period was spent
in the Baltimore Center. From this survey, four recommendations
were made relating to the records retention and disposition pro-
gram administered by the Records Management Division. These
recommendations were included in the Report on Statewide Gen-
eral Service Functions as follows:

The Records Retention and Disposition
Program Should Be Updated

To strengthen the program, the following recommendations
should be put into effect:

A. Establish controls with all State agencies requiring their
cooperation in the field of records retention and disposi-
tion.

B. Create positive liaison with each agency by the assign-
ment of an employee to comply with the rules of the
Records Management Program concerning records reten-
tion and disposition.

C. Establish annual schedules for the review of records re-
tention problems, checking of procedures and examina-
tion of files and filing cabinet usage by Public Records
Examiners.

D. Develop and schedule annual seminars, requiring the at-
tendance of agency representatives for instruction on
current procedures concerning records retention and dis-
position.