ARCHIVIST OF THE HALL OF RECORDS 7

members of the Commission were in agreement that the saving to the State
would justify postponement of our usual tasks during the period of legis-
lative sessions.

Full minutes of both meetings were submitted to each member for
approval.

FINANCIAL STATEMENT

The large increase in our appropriations for fiscal year 1954 is accounted
for by the creation of the new Records Management Division. In addition
to the three employees who formerly made up the Microfilm Division and
who were absorbed in the records management program, two new employees
were added, the Assistant Records Administrator and a Senior Stenographer.
No extra funds were appropriated except for personnel, all other costs of
this new activity having been absorbed by the normal budget of the Hall
of Records.

It will be noted further that our appropriations are here seen for the
first time within the form of the new program budget. For the purposes
of this budget our work has been divided into three programs: Program
No. 1, General Administration; Program No. 2, Archival Administration;
and Program No. 3, Records Management. Unhappily, this type of budget
is not ideal for an agency as small as the Hall of Records because it does
not permit the salary of one individual to be divided among two or more
programs. Consequently, while the salary of the Archivist appears as a
charge upon Program No. 1, it would be erroneous to assume that his time
is given over altogether to general administration. Nor, as a further ex-
ample, does the Assistant Archivist devote himself exclusively to that con-
glomerate of activities which we have unimaginatively dubbed "Archival
Administration."

Salary figures given here below include, of course, the general salary
increase granted to all State employees as of July 1, 1953. They also reflect
certain adjustments made in several salaries in our archival programs in
order to equalize them with the somewhat higher salaries which had been
recommended for the Records Management Division. The chart printed
here below will be of value in clarifying our new administrative organization.

The total appropriation for fiscal year 1954 was $87,588, of which a
balance of $2,509 was reverted to General Funds, as compared with a total
appropriation of $78,591 and an expenditure of $75,742.21 for fiscal year