PURCHASING BUREA U
George M Miller, Chief
(410) 767 4620

The Purchasing Bureau was established m 1920
as the Central Purchasing Bureau (Chapter 184,
Acts of 1920) It was placed under the Department
of General Services in 1970 (Chapter 97, Acts of
1970) In 1993, the Bureau was made part of the
Procurement and Contracting Office
The Bureau purchases all materials, supplies, and
equipment used by State agencies Annually, it buys
over $150 million worth of commodities ranging
from office supplies to medicines and food items
State agencies must submit requisitions to the
Bureau for all purchases, except exempt commodi-
ties or those costing less than $1,000 The requisi
tion identifies both the commodity and quantity
requested The commodity may be ordered
through an open ended contract developed by the
Bureau, bid through the Bureau as an individual
requirement, or ordered as part of the Bureau's
scheduled purchase program Emergency procure-
ments can be made by an agency whenever the
purchase is necessary to preserve human life or State
property (Code State Finance and Procurement
Article, sees 4-301 through 4-315)

SERVICES CONTRACTING
Robert F Klemhen, Chief
(410) 767 4280

Formed in December 1993, Services Contract
ing procures all building services for State owned
buildings Contracts are made for a variety ofserv
ices, including jamtonal services, pest control, se-
curity, carpentry, painting, mechanical equipment,
and plumbing

RECORDS MANAGEMENT DIVISION
William E Taylor, Records Administrator

PO Box 275
State Records Management Center
7275 Waterloo Road (Rtes 175 & U S 1)
Jessup, MD 20794 (410)7991930

Authorized in 1953, the Records Management
Division originally was administered by the Hall of
Records Commission (Chapter 436, Acts of 1953)
The Division moved to the Department of General
Services m 1984 (Chapter 286, Acts of 1984)
The Division manages the records of all depart
ments and agencies of Maryland State government
and helps prepare retention and disposal schedules
for those records By law, no public records of State
agencies can be destroyed without scheduling and
the prior approval of the State Archives
At the Central Records Center in Jessup, the
Division stores inactive State records, which must
be retained for specified periods of time to meet

State legal and administrative needs The Division
also coordinates the forms Management Program
and the forms management plans of each depart
ment or agency to minimize the number of forms
needed In addition, to all State agencies, the Divi-
sion offers cost reimbursable microfilm services,
including both source document and computer-
output microfilming (Code State Government Ar-
ticle, sees 10-631 through 10-634)

REAL ESTATE

R. Stevens Cassard, Jr , Assistant Secretary
for Real Estate

300 West Preston St, Room 601
Baltimore, MD 21201—2308 (410) 767 4330

Real Estate was formed administratively by the
Department of General Services in July 1978 The
office coordinates the State's real estate activities
and long term strategic planning for the acquisi
Qon, disposition, and use of leased and State owned
facilities This office oversees three units Acquisi-
tion and Disposal, Legal Counsel, and Valuation
and Appraisal

ACQUISITION & DISPOSAL
Keith D Barrack, Chief
(410) 767 4988

Acquisition and Disposal began in 1969 as the
Land Acquisition Division of the Department of
Public Improvements (Chapter 403, Acts of 1969)
The Division joined the Department of Genera]
Services in 1970 and became Land Acquisition and
Disposal in 1991 In 1995, functions of Land
Acquisition and Disposal merged with Lease Man
agement and Procurement to become Acquisition
and Disposal
Acquisition and Disposal purchases, leases, and
disposes of real property for all State agencies (ex
cept the Department ofTransportation) Two mills
are overseen by the office Lease Management and
Procurement, and Program Open Space

PROGRAM OPEN SPACE
Contact Keith D Barrack (410) 767 4988

The Program Open Space unit was formed in
1996 It acquires all Open Space property for State
parks, wildlife preserves, and natural environment
areas for the Department of Natural Resources To
secure such property, the unit obtains independent
appraisals, negotiates with owners, secures purchase
options, and requests Board of Public Works ap-
proval on the proposed terms of purchase The
disposition of excess property and property trans-
fers between State agencies also are processed by
Program Open Space and presented for approval to