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Maryland Manual, 1989-90
Volume 184, Preface 9   View pdf image (33K)
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This edition of the Maryland Manual reflects the first major change in design and content in twelve

In 1977, the bicentennial year of the inauguration of state government under Maryland's first
constitution, we completely reorganized the content of the Manual, selected a more readable typeface,
adopted a combined single and double-column format, and generally set a course of making the Manual
as accurate as possible. Since that time, the editors, first Frank F. White, Jr., then Gregory A. Stiverson,
and nowDiane P. Frese, have managed to improve each new edition with only slight increases in part-time
staffand the operating budget. Automation of the operation, including in-house keyboarding of text and
pruning of free distribution, have kept the cost per volume down and virtually unchanged since 1977,
despite inflation. A major frustration in producing the Manual in a timely manner, however, always has
been the time consumed in working with a contractor on composition. Double, sometimes triple
proofreading caused by unreliably typeset pages or unavoidable last-minute changes, drained resources
and led to unnecessary errors largely out of our control.

With the advent of desktop publishing, it is at last possible to eliminate the composition middleman.
The form of the Manual can now reflect its content. Information presented on the page can show the
structure of government while retaining as high a degree of readability as possible. Resources previously
allocated to correcting mistakes of typesetting can be reallocated to improving accuracy of content. After
testing desktop publishing, I concluded that we should try it with this edition. To do so meant hiring
contractual employees and upgrading some computer equipment, but we managed within the existing
appropriation, in large measure due to the hard work and mastery of the software by Diane and her staff.

To Diane Frese should go the credit for all that is good in this edition. Twelve years ago compiling the
Manual was a full-time job for one senior archivist every other year. In the intervening years the State
budget has grown from two billion dollars to nearly eleven billion and the size and complexity of State
Government has increased even more dramatically. Compiling, editing, and composing the Manual now
requires a minimum staff of two full-time senior archivists and part-time contractual labor equivalent to
four full-time keyboarders and editors. At present we are funded only for one senior archivist full-time
and every two years receive an appropriation for contractual staff. Despite insufficient staff to gather and
distill all the information about State and local government that we would like to include, this edition
remains a triumph. In many respects it will prove more helpful to users than any previous edition. For
example, because Governor William Donald Schaefer requested that the Manual staff produce organiza-
tional charts and structural outlines of state agencies for use in the budget process, the information about
those agencies in this edition oftheAt(t»<«t/ is more comprehensive than ever before.

In concentrating our resources on the structure and organization of State Government, however, we
found it necessary to eliminate the Historical List, Miscellany, Charter, and Cities, Towns, & Incorporated
Areas and to reduce the county section to the minimum required by law (name and address of each county
officer who is elected, appointed by the Governor, or appointed by the Board of Public Works). To do
otherwise would have increased the size of the book beyond reasonable limits and possibly resulted in a
cwo-volume edition, neither of which could be supported by the existing appropriation or accomplished
in a timely fashion by present staff.

We intend to publish an historical abstract of useful information regarding state government late this
year that will include sections no longer in the Manual and rhar will be updated every four or five years.
Not only will this work include the historical lists found in the last Manual, but also we hope to present
an historical overview of Maryland government, drawing on our extensive collections and the scholarship
of our staff.

While we did not have the resources to expand the county section ofvheManual for this edition beyond
the minimum required by law, it is our hope that funds will be available in the future, either to enlarge
the next edition of rhe Manual, or to produce a separate volume. Accurate, comprehensive, and current
information about county and local government is essential to the effectiveness of State government.

March 25,1989

Edward C. Papenfuse
State Archivist and
Commissioner of Land Patents

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Maryland Manual, 1989-90
Volume 184, Preface 9   View pdf image (33K)
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