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Maryland Manual, 1965-66
Volume 172, Page 169   View pdf image (33K)
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MARYLAND MANUAL 169
may be requested from the Board of Public Works. If permission is
granted, a certificate of destruction must be filed at the Hall of
Records.
While many records are offered to the Hall of Records Commission
at the discretion of the custodians, all records which are in the court-
houses of the State and which were created prior to April 28, 1788,
the date of ratification of the United States Constitution by the
State of Maryland, must be deposited at the Hall of Records. The
records of all State agencies, boards, and commissions which are
abolished or otherwise cease to function must also be transferred to
the custody of the Hall of Records Commission. The Commission is
authorized to prepare certified copies of all records in its custody.
State agencies are required by law to establish a continuing pro-
gram for the management of their records. The Commission provides
assistance and guidance in the development and furtherance of the
State Records Management Program. The program provides for the
use of records retention schedules which establish the period and man-
ner of retention of records. Such schedules must be approved by the
Hall of Records Commission, and when destruction is recommended,
they must also be approved by the Board of Public Works. Whenever
semi-current records having no permanent historical or administrative
value are scheduled to be maintained for a limited number of years
and then destroyed, they may be stored for this period in the two
Record Centers operated by the Hall of Records Commission. The Hall
of Records staff inspects the records and records management prac-
tices of all State agencies and reviews the proposals for the purchase
or rental of record equipment, storage space, and services (Code 1957,
Art. 41, sees. 171-81).
The Hall of Records staff microfilms or supervises the microfilming
of all current deeds, mortgages, and releases recorded in the court-
houses of the State. These microfilm copies are required to be de-
posited annually in the office of the Commissioner of the Land Office.
Copies of some of these films are also deposited with the State De-
partment of Assessments and Taxation for use in the preparation of
tax maps. Limited facilities are available for the filming of records
of the various State agencies.
By several Acts of Assembly, the Hall of Records has been desig-
nated as an official depository for the publications of all State agen-
cies (Code 1957, Art. 41, sec. 144) and for all codes published by local
governments, both county and municipal (Code 1957, 1965 Supp., Art.
26, sec. 32A; Art. 23A, sec. 8B). The Hall of Records Commission also
edits, compiles, publishes and distributes the MARYLAND MANUAL
(Code 1957, 1965 Supp., Art. 41, sec. 104).
Appropriations 1965 1966
General Funds $174,000 $202,055
Staff: 22.
COMMISSIONER OF THE LAND OFFICE
J. Randall Walcroft, Commissioner, 1967
Malcolm W. Waring, Administrative Assistant
State Office Building, Annapolis 21404 Telephone: Colonial 8-3371
The Commissioner of the Land Office is appointed by the Governor,
with the consent of the Senate, to hold office during the term of the
Governor (Const. 1867, Art. VII, sec. 14). The Land Office keeps
records pertaining to boundaries of land, including records of all war-
rants, certificates, and patents for land from the settlement of the

 
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Maryland Manual, 1965-66
Volume 172, Page 169   View pdf image (33K)
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