The following rules and regulations are presented for information purposes only. The only legally binding copy of these rules and regulations is that published in the Maryland Register and codified in COMAR and should be obtained from the Secretary of State's Division of State Documents (DSD).
Subtitle 18 STATE ARCHIVES
Chapter 03 Local Archives
Authority: State Government Article, §§9-1007 and 10-632, Annotated Code of Maryland
To establish a local archives as the repository for the permanently valuable records of the executive and legislative branches of a county or municipal government, the county or municipal government shall submit a request in writing to the State Archivist. The request shall consist of a proposal that meets the standards and requirements set by this chapter and shall be approved in writing by the State Archivist before implementation.
.02 Collection Policy.
.03 Records Retention and Disposal.
A local archives shall follow the requirements of COMAR 14.18.02 governing records retention and disposition schedules, except in reference to the provisions regarding the Records Management Division of the Department of General Services.
.04 Archival Qualifications.
The minimum qualifications for the archivist or archivists responsible for managing the daily operations of a local archives shall include graduation from an accredited:
A. Four-year college or university, preferably with a degree in history, archival science, library science, or related field and 3 years of full-time, or its equivalent, professional archival experience; or
B. College or university with a Master's degree in history, archival science, library science, or related field and 2 years of full-time, or its equivalent, profesional archival experience.
.05 Public Access to Records.
.06 Copying of Records.
.07 Preservation and Security of Records.
A. Records in the form of loose papers shall be stored in acid-neutral folders and acid-neutral boxes.
B. Records shall be handled so as to prevent physical damage to them.
C. Temperature in the records storage area shall be maintained at 65°F, plus or minus 5°F, at all times.
D. Relative humidity in the record storage area shall be maintained at 55 percent, plus or minus 5 percent, at all times.
E. The records storage area shall have the following fire detection and fire extinguishing devices:
(1) Smoke detector;
(2) Heat detector;
(3) Manual fire extinguishers; and
(4) Sprinklers or halon system as approved by the State Fire Marshal for use in an archival facility.
F. To protect against theft, vandalism, and physical misuse of records, a local archives shall have a 24-hour security system and adequate research room security, including researcher identification and supervision of researchers by an archivist when records are being used.
.08 Transfer of Records to the State Archives.
A local archives may transfer permanent records to the State Archives. If a local archives ceases operation, the permanent records shall be offered to the State Archives.
Effective date: July 12, 1987 (14:14 Md. R. 1574)