ARCHIVIST OF THE HALL OF RECORDS 19

survey reports. In addition to these activities, the Public Records Examiner
assisted the Archivist in evaluating records offered to the Hall of Records
Commission.

Generally, during fiscal year 1953, State agencies were requested to
retain their records until the survey of State records was completed. Con-
sequently, only one retention schedule was established during the year. How-
ever, several agencies, because of need for space, filing equipment, or other
reasons, offered selective groups of records to the Hall of Records Commis-
sion. In nearly all instances the records were refused by the Archivist and
permission was received from the Board of Public Works for their destruc-
tion.

As a result of retention schedules issued in prior years or Board of Public
Works approval for destruction of selective offerings, the destruction of un-
needed record material continued at a high level during the year.

In reporting on the disposal actions during the year, retention schedules
established have been considered first; next, records offered to the Hall of
Records Commission for possible accessioning prior to their destruction are
considered and finally, those records which have been destroyed and for which
a Certificate of Destruction has been received are listed.

RETENTION SCHEDULES ESTABLISHED

DEPARTMENT OF STATE EMPLOYMENT AND REGISTRATION

At the request of the State Employment Commissioner, the following
retention schedule was established for this Department on February 4, 1953:

Title of Record Retention Period

Index of Application (1) 15 years after separation from state

employment or,

(2) Until date of birth indicates individual
has attained age 70 or,

(3) 3 years after separation from state
employment by reason of death.

Payroll Roster Cards Microfilm and destroy 15 yean after
(Inactive) individual leaves state employment.