Frequently Asked Questions
An archivist provides access to original records while preserving them for future generations.
There are many types of archivists. For example, reference archivists work with you to help you find the record you need. Appraisal archivists help determine what records have permanent value to society. Conservators take care of fragile or damaged records, and also slow down deterioration of paper documents. Digital archivists help preserve electronic records, which are the most fragile records of all. Catalogers describe records to make them easier to find and help an archives know what we have even after knowledgeable people retire.
The Maryland State Archives holds a large number of modern court records, such as divorces, name changes, and criminal records, but the dates we hold from each county court vary depending on what each county has transferred to us. Email us in advance to determine if we hold your record. If we do hold the record, then visit our Order Forms website.
The search room is available by appointment only. You must request an appointment and be sent a confirmed appointment time before visiting the Archives. We cannot accommodate walk-ins.The link to the appointment request form is located on our homepage.
The Maryland State Archives cannot provide any birth certificates after the year 1924, so for birth certificates after that year, please contact the Department of Health and Mental Hygiene:
Division of Vital Records 410-764-3038 / 410-764-3036
Birth certificates are restricted for 100 years. If you need a copy of a birth certificate earlier than 1924 but less than 100 years old, please use the Birth Certificate Mail-in Order Form on our Order Forms website to provide us with proof of death, such as a death certificate or an entry from the Social Security Death Index. If the person is still living, then they will need to request the certificate themselves, or you must provide a Power of Attorney if you are representing them.
The search room is available by appointment only. You must request an appointment and be sent a confirmed appointment time before visiting the Archives. We cannot accommodate walk-ins. Visit the homepage to view the link for the appointment request form.
We do have some topic files and books on specific individuals and families, but this is an exception to the rule. Unlike Ancestry.com and Google, the Maryland State Archives does not have a website that will let you conduct a name search of our records. However, we do have indexes for specific record types that can be of help in discovering more details on a person's life. Please contact us with a description of the time frame and county in which your ancestor lived (the more information, the better), and our archivists will be happy to suggest some helpful record groups to search.
Current funding constraints, along with the sheer volume of our holdings, mean that we must prioritize the scanning of the most commonly-used record groups, such as births, deaths,and marriages. Our highest priority is the scanning of indexes to the records.
You also can access certain records online from home.The Archives of Maryland Online (AOMOL) provides searchable, online access to legislative and judicial records throughout Maryland’s history, as well as some military records, city directories, slavery records, and more. You can also access Maryland land records from modern day to the colonial period, using the Maryland Land Records website and the Plats website. The Study of the Legacy of Slavery in Maryland and the Historical Photographs of Maryland provide further access to specific record types online.
An index is an alphabetical list of names that helps you find a specific document. For example, we may need to use an index to find the case number for a divorce decree, the certificate number for a death record, or the book number and page number for a will. If you don’t know the exact year a record was filed, then an index can be helpful, too. Most indexes are specific to one Maryland county, so knowing in what county an event took place will make your search much easier.
The $1 fee only applies to self-service copies made in person from the scans available on our Search Room computers when the Archives is open. The higher fee for mail and online orders covers the staff time necessary for researching and copying the document, as well as for the official certification of the document, which our policies require for all mail and online orders. For current order rates, please go to our Order Forms website.
Since the Maryland State Archives is only partially funded by tax dollars, we charge a fee for the work required to provide copies per state government code § 9-1009 (d)(1). However, if a record is already scanned, then we can provide plain copies at $1.00 per page when you visit our Search Room in person when the Archives is open. Records ordered in person cost less than those ordered by mail or online. For more information, please go to our Order Forms Website. Remember, you may photograph records at no charge if you visit in person, when the Archives is open.
The Maryland State Archives does not participate in library loan programs. We do offer a research service for specific documents for a fee of $35.00 per document, and usually can provide a copy of a microfilm reel on a CD for a fee of $60.00 per reel, or by e-delivery as a link to a PDF you can download from your home computer. Some restrictions apply to copying Special Collection microfilm. To place an order, please go to our Order Forms website.
Many of our photographic collections are not cataloged to that level of detail. Searching for photographs of a specific street or town can help you find a photograph that happens to include that building, but you may need to look through many photographs. Only a few historically significant houses have been photographed specifically.
You also can search Maryland Historical Trust’s Inventory of Historic Properties, which includes information on districts, sites, buildings, structures, and objects of known or potential value to the prehistory and history of the State of Maryland.
The Baltimore City Archives tends to hold records related specifically to Baltimore City government, while birth, marriage, court, and death records are held by the Maryland State Archives. The Maryland State Archives specializes in government records for the entire state of Maryland, including state agency, county, and some municipal government records
This web site is presented for reference purposes under the doctrine of fair use. When this material is used, in whole or in part, proper citation and credit must be attributed to the Maryland State Archives. PLEASE NOTE: The site may contain material from other sources which may be under copyright. Rights assessment, and full originating source citation, is the responsibility of the user.
© Copyright August 04, 2020 Maryland State Archives