A new department, Record Transfers and Space Management was created in July 2001. Formerly its duties were overseen by units under Acquisition and Preservation. The department formed to meet increased demands by State, county and municipal government agencies for the State Archives to store their records. Earlier, that demand had led the Archives to secure more warehouse space. Now, that space requires more cost-effective management.
To cut costs and give greater access to public records, Record Transfers and Space Management set about to reorganize functions. It secured a computer link to Annapolis, allowing database access at the warehouses to the Archives website. That electronic connection enables the department to scan material to make it available on the web, and provide on-site reference services for researchers to access original records.
Total number of volumes added = 974 volumes
Total number of boxes added = 6,766 boxes
Total number of maps/plats added = 72,525 maps/plats
Total number of CDs added = 200 CDs
Total number of reels added = 7,646 reels
Total number of cartridges added = 0 cartridges
Total amount of fiche added = 3,034 fiche
Total amount of aperture cards added = 4,000
Because of its distance from the State Archives, the Cheltenham Warehouse is used to store those records which are less frequently requested.
The Hammonds Ferry Warehouse was first rented in 1989 by the Maryland Deposit Insurance Fund. Its lease was re-assigned to the State Archives on January 30, 1996. This warehouse, holding 30,912 cubic feet of records, is totally full.
The State Archives acquired the Ordnance Road Warehouse in July 1998. Presently, this is the only facility of the Archives' three warehouses that can receive records. Although its floor is filled with records, further installation of shelving will increase storage space.
Shelving. To date, some 148 sections of shelving have been received and installed at the Ordnance Road Warehouse. This shelving will accommodate 12,432 cubic feet of records.
Plat Processing. A plat processing operation has been set up to prepare plats for scanning into plats.net for the various counties of the State.
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