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Hall of Records Commission
Minutes of Meeting
at the Maryland State Archives
Electronic Classroom
12:00pm, December 9, 2010


Call to Order by the Chairman

The Fall 2010 meeting of the Hall of Records Commission began at 12:15pm, December 9, 2010, at the Maryland State Archives, with Chief Judge Robert M. Bell presiding.

Attendees (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/html/attendees_9dec10.htmland Introduction of Special Guests

Chief Judge Bell introduced Matthew Palmer, who was attending his first meeting as the designee of the president of The Johns Hopkins University.  Chief Judge Bell took this opportunity to acknowledge Delegate Virginia Clagett's work with the Commission as the designee of the speaker of the House of Delegates, and to wish her well in her endeavors.  In addition, Chief Judge Bell introduced two special guests.
Special Announcements and Opening Remarks
Reports and Minutes of Previous Meetings
Dr. Ridgway offered a motion of approval of the minutes (as amended, if amended), seconded by Senator Miller and unanimously approved, the chairman concurring.
Dr. Ridgway offered a motion of recognition of the special meetings of the Commission as defined by standing resolution, seconded by Mr. Klasmeier and unanimously approved, the chairman concurring.

Records Retention and Disposal.  At each meeting, a list of all of the retention schedules and disposal schedules that have been approved since the last meeting are provided to give the Commission members a sense of what state agencies are doing in terms of managing and caring for both their permanent and non-permanent records.  This includes a listing of the public records that have been destroyed since the last meeting.
Dr. Phillips offered a motion of approval of Records Retention and Disposal Schedules as presented, seconded by Mr. Klasmeier and unanimously approved, the chairman concurring.

Deputy State Archivist's Report 
Dr. Ridgway offered a motion of approval of the reports, seconded by Dr. Phillips and unanimously approved, the chairman concurring.

State Archivist's Report
Dr. Ridgway offered a motion of full support for archival initiatives as they relate to policy and publications, including the possible revision to the proposed capital projects for storage and conservation of the state's archival and fine arts collections, seconded by Mr. Klasmeier and unanimously approved, the chairman concurring.

Recent Gifts, Deposits and Acquisitions
Dr. Ridgway offered a Resolution of Appreciation for the recent gifts, seconded by Dr. Phillips and unanimously approved, the chairman concurring.


Maryland State Archives On Line
Education and Outreach
Forthcoming Special Meetings of the Commission and Events of Interest
New Business

Next Meeting

        The next Hall of Records Commission meeting is scheduled for Thursday, April 28, 2011.

Adjournment

        There being no further business to discuss, the meeting adjourned at 1:32pm.

Approved by the Hall of Records Commission, April 28, 2011.



                                    ________________________________________
                                            The Honorable Robert M. Bell, Chairman
 
 
 

                                    ________________________________________
                                            Edward C. Papenfuse, Secretary
 


Dr. Edward C. Papenfuse
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401

Email: edp@mdarchives.state.md.us

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