• Mimi Calver attended the meeting as a representative of the Friends of the Maryland State Archives
• Israel "Izzy" Patoka, executive director of the Office of the Governor, was given a warm welcome

• Chief Judge Bell wished all in attendance a happy holiday season.

• Dr. Papenfuse informed the Commission members that, as a change from previous meetings, the discussion portion of the meeting would begin with the deputy state archivist's report on the budget and related matters, followed by the state archivist's report on initiatives and activities.

• April 28, 2010 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/signed_minutes_28apr10.pdf).  Dr. Phillips made the observation that the minutes in the recent past have not included mention of discussions by board members prior to motions and approvals, and he asked to have that information included in the minutes.  Chief Judge Bell concurred.

• Special Meetings and Celebratory Events
• June 18, 2010:  Dr. Papenfuse, Elaine Rice Bachmann, and Mimi Calver participated in events related to the National Speaker's Conference, providing a tour of the State House to David McCullough
• July 2, 2010:  Dr. Papenfuse, Tim Baker, Emily Oland Squires, Nancy Bramucci Sheads, and Rob Schoeberlein participated in a meeting of the Baltiore City Archives Advisory Board
• July 4, 2010:  Dr. Papenfuse gave the July 4 address at Houghton House, Queen Anne's County, to which the Hall of Records Commission was invited (http://marylandarchivist.blogspot.com/2010/07/legacy-of-july-4-1776.html)
• October 22, 2010:  Tim Baker, Elaine Rice Bachmann, Sasha Lourie, and Chris Kintzel participated in a meeting of the Maryland Commission on Artistic Property
• November 10, 2010:  Dr. Papenfuse, Tim Baker, Emily Oland Squires, Chris Haley, Maya Davis, Rachel Frazier, Frank Patnaude, and Kara Carter participated in a meeting of the Legacy of Slavery Advisory Board
• November 17, 2010:  Dr. Papenfuse, Tim Baker, and Rob Schoeberlein participated in a meeting of the Maryland Historical Records Advisory Board
  

• Retention Schedules (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/hrc_schedules_9dec10.pdf)

• Disposals (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/hrc_disposals_9dec10.pdf)

• Budget.  Tim Baker reminded the Commission members of previous budget discussions, detailing that the Archives starts the fiscal year with a large deficit that must be made up through entrepreneurial activities and partnership with organizations like the Judiciary.  The Archives has been very proactive in looking for funding and recently have been awarded a number of grants.  There were also a number of grant applications that were not approved, such as Save Our America's Treasures and one relating to the Maryland Geological Survey.  Mr. Baker expressed disappointment that the Archives did not receive the grant relating to the Maryland Geological Survey, which is in danger of losing a great deal of evidence, research and reports becuase most of its employees are eligible to retire and the Archives does not have the resources to fully catalog, scan, describe, and make the records accessible online.  Mr. Baker thanked the Archives staff for all of their diligence in submitting the grant applications.
• Grants 
• SNAP State Historical Records Advisory Board Revitalization and Emergency Preparedness: $7,658.  This is a grant from the federal government to help invigorate the historical records advisory board.  Under the auspices of the Archives, this group helps other local cultural institutions with their grant efforts by reviewing and commenting on grants.  Another aspect of this grant is to educate local cultural institutions on emergency preparedness and records management.
• DOE Flight to Freedom: $738,935.  This grant is vitally important to our research and the continuation of the study of the Underground Railroad.
• NHPRC - Salvaging the Records of Baltimore City: $121,840
• Middendorf Foundation - Washington document case: $60,000
• Four Rivers Heritage Area Grant for State Art Collection booklet: $2,500
• IMLS HistoryMakers Grant - 1 or 2 archivists placed with the Maryland State Archives for 9 months
• Other grant applications and solicitations for funding that are in the works, including our partnership with the Friends of the Maryland State Archives
• APC - State House tour guides - reorganization of function.  It was a tough decision to abolish the previous operation of very capable tour guides that provided interpretation to the hundreds of thousands of annual visitors to the State House.  The focus now is on one or two key people whose principal function will be to recruit, train and maintain a corps of volunteers who will help staff with the tour function, do greater outreach, and assist in the development of  educational materials that will be shared with schools, particulary the fourth grade students who visit the State House.  Elaine Rice Bachmann responded to a question about the future State House Visitor Center, telling the Commission members that there will be a Volunteer Services Coordinator who will recruit and train volunteer guides.  The service will be the same, just offered by a volunteer guide instead of an employee.  The new coordinator is scheduled to begin in January 2011, and there are already three volunteers who have been conducting tours.  Ms. Bachmann readily accepted the suggestion of Izzy Patoka to coordinate with Maureen Eccleston, director of Volunteer Maryland, in the search for volunteer tour guides.
• Capitol Budget request - status and policy challenges (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/msa_facility_program_2009_05_22.pdf)
• Mr. Baker reviewed for the Commission members the Archives' biggest budget challenge - the critical need for archival storage and records management.  He reviewed the ambitious plan submitted last year that called for building an extensive facility on-site in Annapolis.  Although it is not in the five year plan, there is recognition by the budget department that there is a problem and something needs to be done.  The Archives is agreeable to exploring other opportunities, such as joint facilities, exploring the synergies between the library systems at the universities, providing scanning and online access to materials and combining that with online access to record material.  The need for storage space is great, even with the additional space that became available at the Baltimore City Archives.  Since the last Hall of Records Commission meeting, through conversations with the Department of Health and Mental Hygiene, a large collection of records was identifed as needing to be evaluated and stored.  Since the 1980s, as mental institutions were closed, records were moved from one institution to another, and there are now a large number of records and a lack of resources to hold on to these records that describe the lives of people that the state was responsible for.  An option in this case may be for the Archives to work with the Department of Health and Mental Hygiene to develop a capital budget program of their own to convert a facility for the care and storage of mental hygiene administration records.  Mr. Baker described the MdLandRec initiative as an area in which the Archives has been very successful in shifting how the Archives takes on and manages records.  The Land Record series was growing at an exponential rate in comparison to a decade ago.  There was no question that the Archives would maintain the permanent paper records, the records are now managed in an electronic archive.  The Archives is looking at other groups of records, especially those produced in large volume, to determine if the electronic initiative would be advantageous, and is already in discussion with the Registers of Wills.  In addition, the Archives is looking at greater partnership with the creators and users of electronic records in general to ensure that permanent record material is deposited at the Archives, if for no other reason than as a disaster recovery measure.  The Archives is also encouraging the Department of Information Technology to incorporate records management policies into planning for information life cycle management, thinking of how to separate permanent from non-permanent electronic records during the requirements analysis for major systems.
• Managing for Results (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/d60a10_mfr_fy2012.pdf) 
• Technology Master Plan (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/msa_it_masterplan12.pdf)
• Constituent and Interagency Services Department 
• The consolidation of the warehouse staff at the Baltimore City Archives and the Archives' main facility in Annapolis will result in savings of about $100,000 and more efficient services to the courts, other agencies and the public.  Kevin Swanson, introduced as the head of the new Constituent and Interagency Services (CIA Services) Department, described the department to the Commission members.  Management of the warehouses, file retrieval, and the MdLandRec Help Desk operations have been combined into CIA Services.  This department will act as a clearing house for helping agencies and the public with questions through email and on the phone, and it consolidates the file retrieval process for agencies.  Removing staff from the warehouse locations immediately saves approximately $100,000 in electrical and telecommunication costs.  New software is being evaluated to assist the employees in this department to realize even more efficiencies in tracking the records and their work. 
• Scanning and posting of all index information and the scanning of circulating microfilm   
• Mr. Swanson described to the Commission members the project of scanning the Archives' extensive microfilm collection, which he estimated at 150,000-160,000 reels of microfilm from all levels of government, churches, newspapers, etc.  Scanning the microfilm eliminates the need to maintain aged microfilm readers and printers, and frees up research space.  The essential core of the microfilm holdings, those reels that are requested and used most often by patrons, should be available digitally by Spring 2011.  In addition, as less-used reels of microfilm are requested by patrons, they will also be scanned and added to the electronic database.  This project will allow patrons to view the images and print them from the computers in the Archives' Search Room. Dr. Papenfuse added that the images are going to be linked to a transcription program that, as transcriptions are completed, will move handwritten records into a searchable, retrievable environment.  All of this is less expensive than using the microfilm readers and printers and, because it is web-based, the Archives can think seriously about establishing a subscription service for the information that is available online.
• Major Initiatives
• Baltimore City Archives 
• Mr Baker updated the Commission members on the status of the Memorandum of Understanding and agreement with the Baltimore City Archives, which is paying the Archives to provide management services, and providing to the Archives a generous amount of storage space.  A great deal has been accomplished since the establishment of the Memorandum of Understanding in July 2010, largely thanks to the efforts of Dr. Papenfuse, Nancy Bramucci Sheads, and Rob Schoeberlein.  The Archives receives financial support and overflow storage space, and has now scanned and placed online all of the security microfilm for the entire Baltimore City Archives.  Dr. Papenfuse encouraged the Commission members to visit the BaltimoreCityHistory.net website, which is, at the moment, a solo website.  Under the terms of the NHPRC grant, this website will be brought into the Maryland State Archives and will make these electronic records available online.
• State House Update
• Visitor Center update
• Old House Chamber of Delegates (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/hrc_ohc_dec2010.pdf)
• Elaine Rice Bachmann reminded the Commission members of the plan to recreate the Old House of Delegates Chamber to its appearance in about 1880, which should be completed by early February.  The plan is now in the final stages of some of the decorative elements.  Ms. Bachmann related the pleasure of working with the many talented artists and artisans:  ornamental plaster by Hales and Howe from Baltimore and textiles made by a couple of important firms in this country.  While Victorian design may not be pleasing to all, the beauty of the design and the craftsmanship and talent of the craftsmen and artisans will be impressive, and will give a context for discussions of 19th century history in Maryland and the State House.  It will become a multi-purpose room for a variety of events at the State House.
• State House Caucus Room (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/caucus_proposals_allmsa_2010.pdf) / Display of USS Maryland Silver Service (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/uss_md_silver_service_2010.pdf)
• Elaine Rice Bachmann related that Senate President Miller has overseen the design of the State House Caucus Room to complement the 19th century period in the State House and to feature the most popular exhibit that has ever been in the State House, the USS Maryland silver service.  The silver service has been away from the building for a couple of years because of the refurbishment of the space.  The space will serve as a Caucus Room and will be open to the public when it can be.  
• Old Senate Chamber - Capital program for restoration has been submitted (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/osc_capital_budget_sub_final_2010.pdf)
• Tim Baker informed the Commission members that the report for the Old Senate Chamber to be restored to its original design is under review.
• Exhibit case for Washington's resignation speech.  Private funds raised to date:  $84,500
• Reinvigorating Records Management
• Adoption of revised regulations (http://www.msa.md.gov/msa/intromsa/html/reg02.pdf)
• Development of Records Management Guidance (http://www.msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html)
• IPER program to train state and local government employees (http://www.msa.md.gov/msa/intromsa/html/record_mgmt/cosa.html)
• Beginning in the Winter / Spring, the Archives is going to embark on a major training program under the auspices of the Intergovernmental Preparedness for Essential Records project.  Mr. Baker has been working with the Council of State Archivists, Federal Emergency Management Agency, Maryland Emergency Management Agency, and Department of General Services to develop curricula with regard to records management and safeguarding records, and for classroom space across the state for training state and local entities.
• Automation of records destruction certificate
• Publications
• New revised and streamlined home page (http://www.msa.md.gov/)
• New State House web page (http://www.msa.md.gov/msa/mdstatehouse/html/home.html)
• BaltimoreCityHistory.net (http://baltimorecityhistory.net/)
• Maryland's Art Collection (Friends of the Maryland State Archives)
• Building Improvements (DGS)
• New cooling tower
• New chillers
• New furnace
• Leaky room (work underway)
• Mold remediation in basement (work underway)
• Other
• Accounting/Inventory of Art Collections 
• At the request of the Commission of Artistic Property, Archives' staff worked with the Comptroller's office to formally remove the art collections from the fixed assets inventory system of the state.  This effort was undertaken to be consistent with current museum practices and government accounting standards.  Approval letter (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/unger.pdf).  Tim Baker informed the Commission members that, when the Government Accounting Standards Board published new accounting rules about fifteen years ago, the state of Maryland placed the Artistic Property onto the fixed asset subsystem, treating it as capitalized items that depreciate over time.  The Maryland State Archives worked with the Comptroller's Office to remove the collection from the fixed asset inventory system.
• State House Valuation Study 
• The Treasurer's Office has just completed a Landmark Valuation study of the Maryland State House for the purpose of expressing an opinion of the actual replacement cost and the landmark historical value for insurance purposes.  The Archives agrees with those who have held out this report as being impressive, comprehensive and precedential, commending the Treasurer.  In response to Dr. Papenfuse's request to distribute the report, Howard Freedlander deferred until he could make sure the report had been reviewed by the leadership of the Maryland General Assembly.  Elaine Rice Bachmann recommended that, in collaboration with the Maryland Historical Trust, other state buildings be identified for additional valuation studies.  Dr. Papenfuse remarked that the study was very well done as a comparative study, with Tim Baker adding that other treasurers across the country have called the report impressive, comprehensive, and precedential.

• Days to Remember:  December 7 and December 9 (http://marylandarchivist.blogspot.com/2010/12/days-to-remember-december-7-and.html)
• See also:  the Maryland State Archivist's Blog (http://marylandarchivist.blogspot.com/) for other reflections on the mission of the Maryland State Archives, and comprehensive list of staff activities related to the mission of the State Archives undertaken since the last Hall of Records Commission Meeting (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/html/staff_activities_9dec10.html) and the calendar of Education and Outreach activities below.
• Dr. Papenfuse directed the Commission members to a blog that he has been writing during the previous several months, a blog that he created dealing with different aspects of Maryland history, and with the policy and the ways in which the Archives is trying to be more central to culture and the understanding of what we are and where we are.  Specifically, Dr. Papenfuse directed the Commission members to his December 7 blog and its relation to December 9, the date of the Hall of Records Commission meeting.  December 9 is St. Anne's Day, and St. Anne's place in religious history, as well as secular history, is an extraordinarily important one that has some very strong Maryland connections.  In doing research on St. Anne, Dr. Papenfuse discovered a wonderful altar piece from the Church of St. Phillips in Louven in the low countries.  Having previously done research on Louven, Dr. Papenfuse was familiar with the role of a Jesuit priest/architect in the creation of the chapel in Louzen, and it is Dr. Papenfuse's belief that the chapel in Louzen was the inspiration for the church at St. Mary's.  The religion coming from the low countries as Catholicism has a great deal to do with the religious beliefs of George Calvert, his wife Anne Mynne and the whole Calvert family.  In fact, most of the Jesuit priests who were traveling all over England and giving proselytizing sermons when they are supposed to be suppressed, received their religious training in the low countries.  One such sermon, along with this altar piece, may have been an inspiration to Anne Mynne.  After marrying George Calvert, Anne Mynne would have carried on the spirit of St. Anne and encouraged her husband to found a colony in the New World.  When Anne Mynne Calvert died, she was buried in a magnificent marble tomb which is in an obscure church called St. Mary's of Hertingfurdbury, outside of London.  Above the tomb is a split of the two family crests, the Calvert on the left and the Mynne on the right.  On this crest is evident the buttoned cross of the Mynne family that we are familiar with as the cross that adorns the top of the flag pole and is part of the Maryland state flag.  Dr. Papenfuse believes the cross on the Maryland state flag is from the Mynne family, and this idea is strengthened when you look at the altar piece of St. Anne and notice that the small child at the lower left of the piece has an embroidered buttoned cross on the front of his garment.  St. Anne, the mother of Mary and the grandmother of Jesus, is usually depicted with a book or books and, in this altar piece, is clearly dispensing learning through reading and quiet contemplation.  That transfer of the past, the transfer of culture through reading and reflection on the permanent records of the past, is the principal goal of archives and the singular challenge of being an archivist.  Unfortunately, there is a perception of a debilitating scarcity of resources for archives and the increasing feeling of those who are archivists or want to be archivists that their days are numbered, much like those of the dinosaurs who "missed the boat" in a cartoon posted with this article on Dr. Papenfuse's blog.  Also posted with this article is a humorous video that carries with it a serious message of an additional widespread feeling of under-appreciation for professional archivists and their work.  Dr. Papenfuse's blog continues with a link to an article from the New York Times on December 5, "Mounting State Debts Stoke Fears of a Looming Crisis," which was followed the next day by a message from Governor Martin O'Malley to all employees of the state of Maryland encouraging them to "address these budget challenges and protect our priorities."  Dr. Papenfuse recounted to the Commission members how the news article speaks to him with more than one meaning, as his son has been instrumental in calling public attention to corruption that infused the Harrisburg, Pennsylvania incinerator scandal.  This scandal is leading to the largest municipal bankruptcy in history and even tougher fiscal times ahead for all.  Dr. Papenfuse warned that by failing to instruct our children and grandchildren in the necessity of not only preserving the record but also taking time to think critically and reflect upon it, the souls of family and nation are lost.  Governor O'Malley urges everyone to carefully shepherd their resources and to work hard to do better with less.  To the Governor's message might be added another front page article from the New York Times on December 7, 2010, Pearl Harbor Day - "Top Scores from Shanghai Stun Experts."  The accompanying table of international scores makes it clear that as a nation and as a state, Maryland must provide more than lip service to better educating children and grandchildren.  In addition, archivists must also assist in strengthening the message that archives are a critical source of useful knowledge and thoughtful contemplation, a vital source intended to strengthen reading, writing, and analytical skills fundamental to the survival of the culture.  St. Anne reminds us that archival priorities can be protected through working together to demonstrate the intrinsic cultural value of the records entrusted for care and custody.  In practical terms, the Maryland State Archives faces some tough challenges ahead.  To survive and protect its mission as the chief source of reliable public information about the history of Maryland from earliest times to present, the Archives must constantly rethink how to preserve the historical record in as accessible and meaningful way as possible, with the smaller core staff of managers working with an expanded volunteer and short term contractual staff.  All available management resources will have to be dedicated to:
• enlarging the base of functions and staff that are supported by dedicated revenue streams and not direct appropriations of tax dollars.  This will require raising public awareness of the importance of public archives and mounting a soliciation campaign for support not unlike the fundraising of public broadcasting and recent political campaigns that reach out to the public at large for web-based donations large and small.  It will also require more aggressive marketing of scanning services and the electronic archives to government agencies on a fee basis that is competitive with the private sector.  
• moving as much record material online as quickly as possible and at as little cost to the Archives and the user as possible, following the Wikipedia model of relying on the public to assist in interpreting and adding value to the historical information in the care of the Archives, as well as providing voluntary contributions to sustain it.  
• focusing staff time on income-generating projects, including private fundraising, grant writing, appraisal, and research projects designed to highlight the quality and importance of the records in the context of how they might be more effectively accessed by individuals and community oriented organizations.  Archivists cannot write history; they can only hope to explain better the resources for historical and policy research, engaging the public in reading and writing about them, much like St. Anne is depicted with her grandchildren.
• convincing the powers that be in government that it is in the economic best interests of the state to move all permanent electronic records at their creation into the joint custody of the Archives, if for no other reason than economies of scale in true disaster recovery, while continuing within the policies of the Archives a sensible program of timed release of public information.  Dr. Papenfuse related that the problem with Wikipedia Leaks is that there isn't any sensible, rational management policy for the electronic information that is generated by government, and recommended the establishment of a centrally maintained and publicly owned electronic file system at the State Archives that would be sensibly distributed in many different places to include out of state.  Dr. Papenfuse related to the Commission members that the Maryland State Archives would be participating in a meeting of archivists from the region - New York, Pennsylvania, New Jersey, Delaware, West Virginia, Virginia - to discuss shared archival storage farms, places where electronic record material from all of those archives would be maintained and managed collectively by all.  This initiative is being led by the Washington State Archivist, who put this in practice with farms already in place and used by Google and Microsoft.  This could save the Maryland State Archives millions of dollars and provide information in a much more sensible, rational and safe and secure way for the future.
• seeking cooperative ways in which storage and preservation needs can be met without the large impact on the capital budget that has already been proposed, $71 million to provide storage facilities.  While chances are slim that the Maryland State Archives would receive $71 million for storage and conservation, there are ways where the Archives can work cooperatively with other organizations.  As an example, Dr. Papenfuse related a conversation he had with Burt Kummerow, director of the Maryland Historical Society, during which they discussed the possibility of combining efforts to create storage, processing, and access in a building near the Maryland Historical Society; it would be a combined facility that would benefit the Maryland Historical Society, the Maryland State Archives, the Baltimore City Archives, and possibly other city agencies involved in cultural activities, and would require less capital help.
• The lesson of St. Anne to archivists for this troubled holiday season is that the future of professional archivists lies in how effectively the grandparents of this generation are engaged.  It is the grandparents who reach their grandchildren and beyond with stories and lessons to be learned from the often fragmentary records of the past, making the best of limited resources.  If archivists are to shed the stereotype of the custodian pushing the crated arc of the covenant into the vast recesses of an inaccessible warehouse, they need to help themselves and the public they serve by doing better with less, by steaming forth like the battleship Maryland at Pearl Harbor on December 7, 1941.  If so, they will emerge from the smoke of battle resolute and capable of sustaining the fight for a well-informed republic based on a well-documented record of its past.  Dr. Papenfuse pointed out to the Commission members that the ships in a displayed image are the Maryland, Oklahoma, and the West Virginia, the latter of the two being completely destroyed with the attack on Pearl Harbor.  Dr. Papenfuse sent the image to Governor O'Malley, suggesting he may want to include the picture, and the memory of the Maryland's fortitude, in his next budget meeting.  Dr. Papenfuse concluded by reiterating that there is a lot of work to be done, and that he and the staff of the Archives will remain focused and clear about what their work product will be, how they will fund the projects, and how they will reach out on many different levels to bring the sense that the Archives is at the heart of the culture.  The Archives is not just on the periphery or a place to go for fun and games or to find out about Maryalnd; it is the heart of what Americans really are.

• Selected Outreach Efforts of the State Archivist
• July 2010:  the NHPRC grant to salvage the Baltimore City Archives and to inform the celebration of the successful defense of Baltimore in 1813-14, and again in 1861-65
• October 7-14, 2010:  travel to Belgrade and London to discuss cooperative archival management programs with the Belgrade-based Jefferson Institute and to conduct research on Maryland in the War of 1812 at the British National Archives (privately funded)
• Dr. Papenfuse reminded the Commission members that he is a member of the advisory board for the Jefferson Institute and, as such, traveled to central Europe to help with their Archives.  Enroute, Dr. Papenfuse stopped in London for a few days to conduct research relating to the War of 1812, at The National Archives at Kew.  Dr. Papenfuse has been examining areas in which the Archives can extend work being done under a Department of Education grant for the Underground Railroad and to also pay attention to those War of 1812 veterans who have not had the notice that they deserve.  There is a large community of African Americans who fought in the War of 1812 who have been largely neglected and their stories not been told.  A number of slaves accepted the British suggestion that the slaves flee to the British.  There are records that show the British government was forced to pay reparations for them in the 1820s and, as a result, there are some fascinating career profiles of people and families who actually did flee slavery, using the opportunity of war to escape the institution of slavery.  Another aspect of the study is to look at all of the people who were captured and thrown into prison who were fighting the battle against Britain.  The captain of the First Pride, when it was known as the Chausseur, was very effective in taking prizes.  On one occasion, he captured a little ship filled with a lot of bounty which he was sending back as a prize to Baltimore where the cargo would have been sold to the benefit of his crew.  The ship was recaptured by the British and five crew members were thrown into Dartmoor Prison.  Approximately, 3,000-4,000 Americans ended up in Dartmoor Prison during the War of 1812, along with a number of French soldiers.  These particular five crew members served out their term in Dartmoor Prison and then came back to Baltimore.  One of these crew members went on to participate in Baltimore City government and was active in veterans affairs until he died in 1863.  All of the details of his life are in the records of the Baltimore City Archives, unmined until very recently.  Dr. Papenfuse promised to say more about this case study at the Spring meeting after hopefully garnering $250,000 from the War of 1812 Commission to further the study of the people who were directly involved in the defense of Baltimore and the nation.
• Another discovery at the Baltimore City Archives is records pertaining to the building of the defenses of Baltimore.  A lot of focus has been on Fort McHenry, but a great deal of money went into defenses that were in front of the British as they were coming up from Sparrows Point.  There is also information about Governor Winder, who had a bad reputation as being a Federalist and not helping out in the defenses of Maryland.  However, at the Baltimore City Archives there is correspondence between Governor Winder and the mayor of Baltimore, which details Governor Winder sitting alone in Annapolis because most of the people, including the whole Legislature, had fled Annapolis.  Governor Winder was sitting in Government House on the grounds of what is now the Naval Academy, making it clear in his letters that, because he was sure the British were going to attack Baltimore and not Annapolis, he was delegating his powers to Stan Smith and providing every available resource to prepare the defenses of Baltimore.
• October 17, 2010:  travel to Chicago at the invitation and expense of an IMLS grant intended to advance African Americans in the archival profession.  The Maryland State Archives will host one or more fellows funded by the grant to work on Maryland related archival projects.
• October 26, 2010:  participation in the Art Museum Partnership Director's Forum in New York and met with Graham Arader, a prominent New York art and map dealer with regard to acquiring at no cost, facsimiles of some unique Maryland maps
• November 2010-February 2011:  Assisting the Chairman of the Maryland Slavery Commission, Professor Larry Gibson, with exhibits relating to the Underground Railroad and the 20th century Sit In demonstrations led by students of Morgan University 
• Dr. Papenfuse described the work of Edwin Grosvenor, the editor and owner of American Heritage magazine, who has been promoting the idea of a National Portal to Historic Collections.  The National Portal is designed to serve as a central location of links to historic houses and national monuments that have research and artifact collections.  Mr. Grosvenor has agreed to include the State House on his portal.  The State House link would connect to the Maryland State Archives' State House website that describes what to see at the State House.  He is accomplishing this with private and public funds.  Dr. Papenfuse provided to the Commission members a demonstration of how the portal works.  When a user searches a topic, such as the Civil War or the War of 1812, the portal responds with links to artifacts and stories that are available in relationship to the collections that are available for interpreting the spaces.  One of the ways that Mr. Grosvenor is supporting the portal is by running relevant advertisements that bring viewers to the website.  Dr. Papenfuse would like to see an advertisement for the Maryland Government House tree ornament, similar to an advertisement on the propotype website for the White House tree ornament.

• Summer 2010 Internship and Volunteer Programs 
• Matching funds from Maryland Commission for Women, National Park Service Network to Freedom, St. John's College, Washington College
• Project list (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/projectlist.pdf)
• Final Reports (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/finalreports2010.pdf)
• Ashley Behringer's Intern Project (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/behringer.pdf)
• Rachel Bartgis' Intern Project (http://www.msa.md.gov/msa/stagser/s1259/103/spawn_collection_website/html/main.html)
• Volunteer involvement in Archival functions both at home and at our research sites (MSA and BCA)

• Approval of Grant Applications 
• NHPRC SNAP Grant for Maryland SHRAB and Emergency Preparedness, $7,658 (2010-2011)
• NHPRC Detailed Processing Grant for the BCA, $121,840 (2010-2013) 
• US DOE Grant for the Flight to Freedom Legacy of Slavery project, $738,935 (2010-2013)
• Middendorf Foundation Grant for State House Washington Document Display Case, $60,000
• Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
• IMLS HistoryMakers Grant -- 1 or 2 archivists placed with the Maryland State Archives for 9 months
• Other grant applications and solicitations for funding that are in the works, including partnership with the Friends of the Maryland State Archives

• Special Collections (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/html/speccoll_9dec10.mht)
• Dr. Papenfuse brought the attention of the Commission members to a recent acquisition of the Maryland State Archives.  Because of the endowment that was left to the Maryland State Archives by Dr. Radoff, the Archives was able to acquire from a Baltimore book store a fugitive public record.  Dr. Papenfuse painted a vivid picture of a meeting of the presidential electors in the State House for the election of 1820.  The fugitive public record is one of six copies, and the only known surviving copy, of the return of the election with the signatures of all of the presidential electors.  The document, described by Dr. Papenfuse as one of the most significant documents detailing the process of American history and government, had been in private hands and not where it belonged, in a public institution.  Even though this acquisition was made with private monies, it was made on behalf of the Maryland State Archives.  It is the election in which Robert Goodloe Harper was not elected to the office of Vice President of the United States.  Dr. Papenfuse related to the Commission members that this has a personal connection to him because his son wrote a book on Robert Goodloe Harper.

• Government Records (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/pdf/gov_records_9dec10.pdf)

• Finding Aids, Reference Services, and Publications:
• aomol.net, archivesofmaryland.net, marylandlegalhistory.net - Access to over 471,000 historical documents that form the constitutional, legal, legislative, judicial, and administrative basis of Maryland's government
• baltimorecityhistory.net - Guide to Research and Writing about the History of Baltimore City
• editonline.us - Transcription and editing of historical documents online
• lrac.us - Land Records Access Committee and Image Retrieval System for Maryland
• mappingmaryland.net - The interactive maps component of the Flight to Freedom and County Boundaries projects allows historians, genealogists, and researchers to search for Maryland property owners
• martenet.org - Maryland Historical Maps
• mdelect.net - Find your Elected Officials
• mdgovpics.net - The Governor's Office Photo Gallery
• mdgovpubs.net - Government Publication Library
• mdhistory.net - Research and Lectures on Maryland History topics
• mdhistpics.net - Historical Photographs of Maryland
• mdhs.mdsa.net - Maryland Historical Trust
• mdihp.net - Maryland Inventory of Historic Properties
• mdlandrec.net - Digital Image Retrieval System for Land Records in Maryland
• mdmanual.net - Guide to Maryland Government
• mdnewspapers.net - Guide to Maryland Newspapers
• mdplats.net, plats.net - Digital Image Reference System for Land Survey, Subdivision, and Condominium Plats
• mdprobate.net - Digital Image Reference System for Maryland Probate Records
• mdroads.net - Maryland State Archives Digital Imaging Management for State Highway Administration
• mdsa.net - Maryland State Archives Homepage
• mdslavery.net, slaverymd.net - African American Research at the Maryland State Archives
• mdstatehouse.net - This website represents the initial phase of the Maryland State House Historic Structure Report Project
• mdvitalrec.net - Vital Records Indexing Project
• mopw.net/ids/login.cfm - Public Works
• msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html - Records Transfer and Storage Management
• msa.md.gov/msa/refserv/govpub/html/search.html - Government Publications On Line
• potomachistory.net - Maryland's Ownership of the Potomac River
• teachingamericanhistorymd.net - A partnership program bringing historical resource materials and professional-development experience to K-12 U.S. history teachers
• v3.mdlandrec.net - Version 3 of the Land Records Website

• Courses taught and lectures given by the state archivist (see prior resolution on 4/19/2000)
• Fall 2010:  Teaching 2010 Legal History Seminar:  Building Baltimore at the University of Maryland School of Law
• Fall 2010:  Teaching Murder and Espionage in Maryland at Johns Hopkins University
• May 4, 2010:  Dr. Papenfuse hosted a tour of the Sands House, Governor's Office, and the Maryland State Archives for students and teachers from Boys' Latin School
• May 7, 2010:  Dr. Papenfuse participated in the University of Maryland School of Law 2010 Roundtable of Baltimore Historians, serving on the panel The Perilous State of the Archival Future and Suggestions for Averting Catastrophe
• June 10, 2010:  Dr. Papenfuse participated in a meeting of the Institute of Museum and Library Services Grant Proposal Advisory Group
• July 4, 2010:  Dr. Papenfuse participated in the Paca Graveside Celebration with Queen Anne's County Historical Society, speaking on William Paca, George Washington, and the Bill of Rights
• August 10, 2010:  Dr. Papenfuse provided a tour of the State House for First Lady Michelle Obama and guests
• September 16, 2010:  Dr. Papenfuse presented a lecture to the Johns Hopkins Club on The Perils of Parenthood:  Charles Carroll of Carrollton's relationship to his son, Charles Carroll of Homewood
• October 1, 2010:  Dr. Papenfuse presented a lecture at Broadmead on A Spy in Charles Village, Or the Framing of Alger Hiss?
• November 1, 2010:  Dr. Papenfuse participated with Dan Friedman in a radio broadcast at WYPR on Constitutional Conventions
• May 1, 2010:  Rachel Frazier presented a lecture at the Wiley H. Bates Legacy Center on African American Resources for Annapolis at the Maryland State Archives
• May 3-8, 2010:  Vicki Lee traveled to Haiti as part of the joint project of the Smithsonian Institute and American Institute of Conservation to evaluate sites for the Haitian Cultural Recovery Center
• May 5, 2010:  Elaine Rice Bachmann presented a lecture at the Cincinnati Art Museum on Designing Camelot:  Jacqueline Kennedy's Role as Tastemaker to the Nation
• May 15, 2010:  Jenn Cruickshank participated in the 2010 Angels Project, rehousing a tintype collection at the Milwaukee County Historical Society
• May 18, 2010:  Dr. Papenfuse traveled to Salt Lake City at the expense of the Church of the Latter Day Saints to discuss cooperative records preservation, access, and storage proposals
• May 29, 2010:  Vicki Lee and Rachel Bartgis attended the memorial service for William Spawn
• June 3, 2010:  Rob Schoeberlein presented a lecture at the Anne Arundel Genealogical Society on Almshouses in Maryland
• June 4, 2010:  Vicki Lee, Jenn Cruickshank, Camille DiMarco, Allison Rein, and Rachel Bartgis presented a lecture to the Summer 2010 interns on Proper Records Handling, Care, and Preservation
• June 7-28, 2010:  Vicki Lee traveled to Haiti to assist with the set up of the Paper Conservation lab at the Haitian Cultural Recovery Center, locating local sources for conservation materials and performing conservation treatments of documents, books, and paintings
• June 11, 2010:  Chris Haley participated as the banquet speaker at the Southern California Genealogical Society Jamboree, speaking on My Genealogy:  Now and Then
• June 15, 2010:  Nancy Bramucci Sheads served as a judge at the University of Maryland's National History Day
• June 25, 2010:  Nancy Bramucci Sheads presented a lecture to the Summer 2010 interns on Bring Out Your Dead!  Cemeteries, Tombstones & Historical Research in 19th Century Maryland
• June 25, 2010: Rachel Frazier presented a lecture at the Wiley H. Bates Legacy Center on African American Resources for Annapolis at the Maryland State Archives
• June 28, 2010:   Maria Day presented a lecture to the Summer 2010 interns on Identifying Prints and Book Illustrations
• July 1, 2010:  Rob Schoeberlein presented a lecture to the Board of Mental Health Association of Maryland on History of Mental Health Care in Maryland
• July 12, 2010:  Rod Cofield, Director of Interpretation and Museum Programs at Historic London Town, presented a lecture to the Summer 2010 interns on Women in Colonial-Era Public Houses
• July 26, 2010:  Vicki Lee presented a lecture to the Summer 2010 interns on Disaster Recovery and Emergency Response for Essential Records and Artifacts
• August 2, 2010:  Dr. Martin Ford, associate director, Maryland Office for New Americans, presented a lecture to the Summer 2010 interns on Melting Pot or Mixing Bowl:  How Immigration Shapes our History
• August 11, 2010:  Maria Day presented a lecture to the Rotary Club of Lake Shore on Preserving Local History in Archives
• September 17, 2010:  Elaine Rice Bachmann provided a tour of the State House to the General Society Sons of the Revolution, after which the Society presented a donation to the Friends of the Maryland State Archives for the exhibit case for George Washington's resignation speech
• September 20, 2010:  Tim Baker and Wei Yang provided an overview and tour of the Maryland State Archives to a delegation from Jiangsu Province, China
• September 23, 2010:  Dr. Papenfuse returned the original records of the Town of Macedon, New York, and addressed the Town Council on the Underground Railroad Connections between Macedon and Maryland
• October 9, 2010:  Mike McCormick participated in the annual meeting of the Maryland Genealogical Society, presenting a lecture on Military Records at the Maryland State Archives
• October 7-14, 2010:  Dr. Papenfuse traveled to Belgrade and London to discuss cooperative archival management programs with the Belgrade-based Jefferson Institute and to conduct research on Maryland in the War of 1812 at the British National Archives (privately funded)
• October 17, 2010:  Dr. Papenfuse traveled to Chicago at the invitation and expense of  an IMLS grant intended to advance African Americans in the archival profession.  The Maryland State Archives will host one or more fellows funded by the grant; the fellows will work on Maryland related archival projects
• October 18, 2010:  Tim Baker and Wei Yang provided an overview and tour of the Maryland State Archives to a delegation from Jiangsu Province, China
• October 26, 2010:  Chris Haley participated in the Prince George's African American Museum & Cultural Center program Through Our Lens:  A Conversation with Local Filmmakers
• October 26, 2010:  Dr. Papenfuse participated in the Art Museum Partnership Director's forum in New York and met with Graham Arader, a prominent New York art and map dealer with regard to acquiring at no cost, facsimiles of some unique Maryland maps
• November 18, 2010:  Wei Yang provided an overview and tour of the Maryland State Archives to a delegation from the Zhejiang Provincial Archives Bureau, Zhejiang Province, China
• December 1, 2010:  Nancy Bramucci Sheads participated in the Baltimore County Public School History Lab
• December 3-4, 2010:  State House by Candlelight hosted by Elaine Rice Bachmann, Mimi Calver, Sasha Lourie, and Justin Gore
• December 6, 2010:  Mike McCormick, Kevin Swanson, and Vicki Lee provided an overview and tour of the Maryland State Archives to the Odenton Genial Genealogy Society

• December 9, 2010:  Chris Haley will participate in the Prince George's African American Museum & Cultural Center program Our Films, Ourselves:  Spotlight on Local Filmmakers
• December 10, 2010:  Dr. Papenfuse will participate in the Administrative Office of the Courts Conference "Supporting Children through the Judiciary," speaking at the session Special Processes - Court of Appeals, Transferring Files, Exceptions Procedures
• December 10, 2010:  Emily Oland Squires will attend the special presentation at the Maryland Court of Appeals on The History of Women Lawyers in Maryland
• December 16, 2010:  Dr. Papenfuse and Tim Baker will participate in a meeting of state archivists from Maryland, Pennsylvania, New York, New Jersey, Delaware, Virginia, Indiana, and Washington State, with representation from the Library of Congress concerning digital archives and the sharing of State resources to preserve digital collections
• January 7, 2011:  Dr. Papenfuse, Tim Baker, and Wei Yang will meet with the CIO and dean of libraries of the University of Maryland concerning the National Digital Stewardship Alliance
• January 25, 2011:  Dr. Papenfuse will make a presentation before the Senate Education and Environmental Affairs Committee on HB 345, State Government - State Designations - Review, Evaluation, and Recommendation by the State Archivist
• February 18, 2011:  Dr. Papenfuse and Chris Haley will participate in the Washington College Teaching American History program Roots of a Nation - a Chesapeake Journey
• February 24, 2011:  Dr. Papenfuse and Rob Schoeberlein will provide an overview and tour of the Baltimore City Archives to the Maryland Caucus of the Mid-Atlantic Regional Archives Comference
• April 25, 2011:  Dr. Papenfuse, Tim Baker, Rob Schoeberlein, Maria Day, and Vicki Lee will participate in the Spring Meeting of the Maryland History and Culture Collaborative

                                    ________________________________________
                                            The Honorable Robert M. Bell, Chairman
 
 
 

                                    ________________________________________
                                            Edward C. Papenfuse, Secretary
 

Dr. Edward C. Papenfuse
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401

Email: edp@mdarchives.state.md.us

© Copyright Maryland State Archives