• Chief Judge Bell thanked Morgan State University President, Dr. Earl Richardson, for hosting the Hall of Records Commission meeting.  While allowing the Commission to meet away from its regular location, it also provided the opportunity for the Commission to thank Dr. Richardson at his last Commission meeting for the work he and his surrogate, Dr. Glenn Phillips, have accomplished.  As the University President, Dr. Richardson has expanded the University physically and its reputation over his twenty year tenure.
• Dr. Richardson acknowledged the gratitude of the Commission, stating that he and Dr. Phillips have tried to support the intern program as much as they could as it also supports the heart and soul of the State.  Dr. Richardson holds dearly the work of the Commission, and he thanked everyone for tolerating the work of his surrogate in place of himself.  Morgan State University is special in the history of Maryland.  Dr. Richardson built it and made it a greater part of the history of Maryland.

• Constitutional Conventions:  April 28, 1788 Ratifying Convention, and November 2010 Referendum (SB 26, 2010 session passed, http://www.mlis.state.md.us/2010rs/billfile/SB0026.htm), asking the sense of the people

• April 28, 2009 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000030/pdf/signed_minutes_28apr09.pdf)

• Special Meetings and Celebratory Events
• June 14, 2009:  Dr. Papenfuse, Elaine Bachmann, and Mimi calver attended the unveiling of the new John Shaw flag in the State House
• October 21, 2009:  Dr. Papenfuse, Emily Oland Squires, Rob Schoeberlein, and Maria Day hosted a meeting of the Maryland State Historical Records Advisory Board
• November 16, 2009:  Dr. Papenfuse, Wei Yang, and Mike McCormick provided a presentation and tour of the Maryland State Archives to a delegation from Jiangsu Province, China
• January 14, 2010:  Dr. Papenfuse, Tim Baker, Elaine Bachmann, and Sasha Lourie participated in a presentation to Governor O'Malley and the State House Trust by the Architectural Advisory Committee for the Old Senate Chamber
• February 15, 2010:  Dr. Papenfuse and Elaine Bachmann attended the Senate's annual ceremony in honor of George Washington's birthday
• March 3, 2010:  Dr. Papenfuse, Elaine Bachmann, and Mimi Calver participated in the First Citizen Award Ceremony, with remarks by Dr. Papenfuse
• March 25, 2010:  Dr. Papenfuse provided the Keynote Address at the St. Mary's County annual Maryland Day Celebration
• March 28, 2010:  Dr. Papenfuse provided the Keynote Address on The Spirit of 1634 (http://marylandarchivist.blogspot.com/2010/03/celebrating-maryland-day-spirit-of-1634.html) for the Historic St. Mary's City Commission's celebration of Maryland Day (http://marylandday.net/)
• April 21, 2010: Official reception and special recognition of the Joint Maryland State Archives/Maryland Historical Society exhibit of Maryland's Treasures (http://www.mdhs.org/museum/exhibits.html), read and listen to the Maryland Morning broadcast on WYPR with Tom Hall from April 26, 2010 (http://mdmorn.wordpress.com/2010/04/26/4-26-10-marylands-national-treasures/)

• Retention Schedules (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/hrc_schedules_28apr10.pdf)

• Disposals (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/hrc_disposals_28apr10.pdf)

• The state of our finances and prospects for the immediate and long term.  Dr. Papenfuse read to attendees from his report titled Sustainability and the Public Record (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/sustainability_draft.pdf)

• Report on the activities of the Friends of the Maryland State Archives
• Update on the value of Washington's Resignation Speech (cost of Friend's gift to the State: $1.6 million): a more recent sale (http://news.bbc.co.uk/2/hi/americas/8396703.stm).  Dr. Papenfuse informed the attendees that recently a George Washington document sold for $3.2 million, which is a good indication that the value of George Washington's resignation speech, purchased by the State of Maryland and with donations from private individuals, for $1.6 million, has also increased.
• Birney Papers:  In 1968, Dr. Radoff was notified of a collection of materials relating to Upton Scott and the Clotworthy Birnie family from the period during the War of 1812 up through the 1840s that included correspondence between Annapolis and Taneytown and Carroll County.  Dr. Radoff had the collection filmed to microfilm, and made it available through the Archives' Special Collections Department.  Recently, a manuscript dealer in Pennsylvania contacted the Maryland State Archives, offering a collection of approximately 2,000 letters, some of which were letters that are not part of the collection acquired in 1968.  The Friends of the Maryland State Archives acquired the collection from the manuscript dealer, donating it to the Maryland State Archives.  A careful analysis has been done to determine the additional items, noting that there are Francis Scott Key materials in the collection that relate to the War of 1812.
• Leonard Calvert portraits.  Truman Semans' relative, Florence McCoven, copied a portrait that was alleged to be of Leonard Calvert, the first Governor of Maryland, and her copy is in the Archives' Special Collections.  While searching eBay one day, Mr. Semans found that the original of the painting that Florence McCoven had copied was going to be auctioned, and he notified Dr. Papenfuse.  Working through the Friends of the Maryland State Archives, Mr. Semans purchased the original painting and donated it to the Archives with the understanding that it would take the place of the portrait of Leonard Calvert currently hanging in the Senate Office building.  Mr. Semans is also providing support for conservation of the donated painting.
• Deeds to Whitehall.  At Chris Bready's last auction at the Baltimore Book Company, up for auction were the original deeds for Whitehall with Governor Sharpe's seal.  Working through the Friends of the Maryland State Archives, a donor acquired all of the documentation for the acquisition of one of the finest colonial manions in Maryland, and donated it to the Archives.  These items will be online soon as part of Special Collections.
• Stephen Clark lending library item.  This is another item that came up for auction on eBay.  It is a book with a book plate for Stephen Clark, who operated one of the first lending libraries in the country.  In addition, Stephen Clark was the brother of the architect of the dome of the State House.  The Friends of the Maryland State Archives assited in acquiring this book for the Archives.
• Fundraising for State House Restoraion and Exhibits - Seeking a Save America's Treasures Grant

• The state of our storage, public interpretation spaces, current and future plans
• Architect's proposal for expansion on site (see http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/prelim_design_4jan10.pdf).  The concept is to put all the needed additional storage underground in a green facility behind the present building.  Because of the water table, this will require a naval architect.  An example of a facility built at or below the water table is the National Archives at Kew in Great Britain, showing that it is possible to build a water-tight facility.  In addition, the concept includes an above-ground public park, a place where people can pause and reflect, and that could contain a memorial to people who have given their lives in service of the public.  At the other end of the proposed building would be an expansion of the present space for a public interpretation and presentation environment.  There are a number of private donors ready to support the Archives in getting collections out for public view, such as the map collection and the plat collection.  The exhibits would also have an interactive electronic presentation place for use as the public face of State staff, the public face of electronic information in terms of bringing students in and teaching them about government.  Incorporated into this overall concept is a better conservation facility to deal with the care and preservation of the Archives' art collection.  Dr. Papenfuse encouraged the Commission members to reflect on the concept, to which the Commission will return for further discussion at the next Hall of Records Commission meeting.
• MOU with Baltimore City re: Baltimore City Archives (see http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/mou_msa_balt_city_5apr10.pdf).  The Maryland State Archives and the City of Baltimore are negotiating a Memorandum of Understanding (MOU) regarding the operation of the Baltimore City Archives that will be mutually beneficial.  For a period of three years, Dr. Papenfuse will be the Acting Baltimore City Archivist, providing management and oversight for the operations of the Baltimore City Archives.  The City of Baltimore will provide one employee and the equivalent of the salary for an additional employee.  In return, the Maryland State Archives will be able to share some of the storage space available at the new location for the Baltimore City Archives.  A copy of the MOU was provided to Commission members.
• Special Recognition of Doris Byrne.  Doris Byrne was recognized by the Commission for her thirty years of State service, and specifically for her role in recouping millions of dollars for the State of Maryland during the Savings and Loan crisis and for her work at the Maryland State Archives in receiving and storing the records of the State since the year 2000.  

• Principal new Public Outreach
• Preserving and Interpreting the State House (see http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/osc_report_14jan10.pdf).  The Old Senate Chamber has been undergoing an architectural investigation for several years, and the State House Trust convened an Architectural Advisory Group made up of the most renowned architectural historians in the country to look at the evidence uncovered by the conservator, John Greenwalt Lee.  Over the course of a year, the Advisory Group convened four times, looking at the evidence and meeting with representatives from the Maryland Historical Trust and the Maryland State Archvies, with the goal of determining if there is enough evidence to be able to restore the Old Senate Chamber to its late 18th Century appearance.  At their final meeting on January 14, 2010, the Advisory Group presented to the State House Trust their conclusion that there is enough evidence and their recommendation to restore the room to its 18th Century state.  The State House Trust accepted the recommendation and the Archives, working very closely with the Department of General Services, is moving forward with the restoration program.  The January 14, 2010 meeting was held on the same date that the Treaty of Paris was ratified in that room, the treaty effectively ending the Revolutionary War.  Secretary Collins established an Old Senate Chamber Restoration Working Group, consisting of representatives from the Department of General Services, the Maryland State Archives, and the Maryland Historical Trust, that meets on a monthly basis.  
• Possible collaboration with American Heritage (http://www.americanheritage.com/) on their American Heritage Portal modeled on the Texas History Portal (http://texashistory.unt.edu/).  Ed Grosvenor, a descendant of Alexander Graham Bell and the son and grandson of publishers of the National Geographic, is the publisher of American Heritage.  Mr. Grosvenor invited Dr. Papenfuse to participate in an advisory capacity in American Heritage's venture to establish an electronic portal of American history.  Along with other advisors, such as Allen Weinstein, the former Archivist of the United States, Dr. Papenfuse will assist in providing access to the research collections of museums that are not already accessible.  Mr. Grosvenor will pattern the portal on the Texas History Portal.

• Educational and Conservation Outreach
• Summer 2010 Internship Program and the tribute to William Spawn.  The Summer 2009 Internship Program garnered 79 applications for 18 positions, four of which were volunteer intern positions.  The Archives received matching funds for the other 14 positions from the Maryland Commission for Women, Maryland Historical Trust, Maryland Land Title Foundation, Morgan State University, St. John's College, Washington College, and S.J. Martenet and Company.  For the Summer 2010 Internship Program, 89 applications were received for a projected 15 positions.  Commitments for matching funds have thus far been received from the Maryland Commission for Women, St. John's College, and Washington College.
•  Rachel Bartgis, one of the Summer 2009 interns, is a graduate of St. John's College and a descendant of a famous printer of Maryland.  One of her assignments was to study her own family history as it relates to Maryland printers, after which Dr. Papenfuse assigned to her the project of working with the William Spawn Collection of bindings (MSA SC 5797), improving the cataloging and indexing, and placing the information online.  During the Summer 2009 Internship Program, William Spawn came to the Archives to make a presentation on book binding; Mr. Spawn was in his 90's.  Unfortunately, Mr. Spawn died recently; however, Rachel Bartgis is fortunate to have been able to meet with Mr. Spawn and talk with him about his collection and study of Maryland history and book binding.  His presentation to the interns has been added to our website.
• Salvaging Haiti's archives and other treasures.  Vicki Lee, the head of the Archives' Conservation Department, has been called upon to go to Haiti on a diplomatic mission as a member of an American Institute for Conservation team.  The team will meet with, among other people, the First Lady of Haiti to encourage the creation of a semi-permanent site in Port au Prince to serve as a conservation lab for their records.  A rotating team of foreign conservators will work in the lab, assisting in the recovery of Haiti's permanent records.

• Major legislative initiatives/involvement
• Social Security Numbers and the Archives on-line solution (HB 1042) (http://mlis.state.md.us/2010rs/billfile/HB1042.htm).  Tim Baker worked closely with the Judiciary to draft alternative language for HB 1042, which initially was a blanket prohibition for all executive agencies, legislative agencies, judicial agencies to put up on the internet social security numbers.  Instead of requiring the Archives to review millions of images, the Bill now allows the Archives and the other affected agencies to effectively follow a standard process, masking social security numbers that are in view on the internet.  The Governor is scheduled to sign the bill into law on June 1 as an emergency measure.
• Archives advice sought on Celebratory events (HB 345, SB 166) (http://mlis.state.md.us/2010rs/subjects/archives.htm).  The State Archivist is now responsible to review all celebratory events that come before the Legislature, providing advice on whether the proposed celebratory event has a sensible focus or purpose.

• Highlights of recent appraisals/accessions
• One of the recent acquisitions into Special Collections is a collection of printed political campaign material, ephemera, and photographs from the Kogan Printing Company; items for practically every candidate who ran for office in Maryland in the 1950's to the 1990's.  Frank DeFillippo, former Press Secretary for Governor Mandel, brought to Dr. Papenfuse's attention that the current owner of these materials wanted to donate them to the Archives.  The items are now catalogued in the Joseph and Sylvan Kogan Collection, MSA SC 5916.  Several of the items have been scanned and are vailable to be viewed online.
• Efforts to improve the transfer of index information stored electronically along with paper records
• The struggle to find written opinions.  Dr. Papenfuse used as an example the search for written opinions for a judge being considered for a federal appointment.  The background investigation was to include the judge's written opinions from her time in circuit court, the cases for which had been transferred to the Archives along with the thousands of cubic feet of papers of permanent record material from the court.  The Archives did not have, however, the case search index for these cases that would allow an effective electronic search to identify the judge's cases.  Working with the judge's assitant, the Archives was able to extract from old computer files the text from 1989 to 1994 of the judge's opinions, which provided enough identifying information for the Archives to locate all of the judge's cases.  The cases have since been individually scanned and posted online for the judge's access.  The Archives is now working on moving all of the case search data that exists in text form into a retrievable environment, following the appropriate protections, that will allow for the identification of cases quickly and efficiently.
• Improving the scheduling process and the rules and regulations governing the scheduling process.  The Archives and the Department of General Services have worked together to draft new rules and regulations that are more sensible and easier to understand for creating record retention schedules and the determination of what is a permanent record.  These new rules and regulations are up for public review.
• Need for better integration on-line of the content and value analysis of extant permanent records relating to the 24 county level jurisdictions.  The Archives is and will be working on integrating into the Guide to Government Records explanations of the records and how they relate to each other.  The War of 1812 will be the focus during the Summer 2010 Internship Program because it relates to explaining to people why records at the lowest county level all the way up to the state level have a bearing on where their interest lies and their future.

• Presentation on Connections
• Flight to Freedom research on Montgomery County, Prince George's County, the Province of Ontario, Canada, and Macedon, NY:  A Shadow on the Household and William L. Chaplin, stories with a national and international twist.  The focus of the Underground Railroad Project has been on telling stories, focusing on unearthing and bringing together an understanding of the lives of those people who were enslaved prior to the Civil War, as well as those who had the opportunity to free themselves from slavery.  
• Focused research emphasis on Slave and Free during the War of 1812:  reparations for slaves who escaped to the British during the war.  Maya Davis recounted her research at the National Archives on the War of 1812, searching for property carried off, which includes slaves.  Maryland is third behind Virginia and Georgia for the number of slaves carried away.  Dr. Papenfuse added that Maya Davis' search is overlapping with the research of a scholar in Great Britain, who was interested in the blacks in the Marines of the British Navy during the War of 1812.  Maya Davis' research and the research of the British scholar combine to tell at least one story, of two slaves belonging to Frederick Grammar of Annapolis, a principal backer of the American Revolution.  These two slaves ran off to a specific ship and then served in the British Marines, and one of the men was killed in the service of Britain.  These stories and connections will be added to the Flight to Freedon website.
• Impact of the War of 1812 on the expansion of civil rights.  One of the great consequences of the War of 1812 was the opening up of American democracy, in particular in Maryland, it has to do with the opening up of the political process.  The British Government paid reparations in the 1820's, not immediately following the War of 1812.  There was a process of post-war readjustment that includes the recognition that people in the Jewish community should be able to hold political office.
• The Jew Bill (1826) and Thomas Kennedy
• Unsung heroes:  Levy Solomon, John V.L. McMahon, and Henry Marie Brackenridge.  Just recently, the Archives acquired a Baltimore City Directory from 1814-1815 that was owned by Levy Solomon.  The Solomons were instrumental in financing the War of 1812 and they become instrumental in financing the trade that develops following the war with South America.  They become a critical component of the autonomy of Maryland.  

• Special Collections (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/html/speccoll_apr10.html)

• Government Records (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/gov_records_28apr10.pdf)

• Finding Aids, Reference Services, and Publications:
• aomol.net, archivesofmaryland.net, marylandlegalhistory.net - Access to over 471,000 historical documents that form the constitutional, legal, legislative, judicial, and administrative basis of Maryland's government
• baltimorecityhistory.net - Guide to Research and Writing about the History of Baltimore City
• editonline.us - Transcription and editing of historical documents online
• lrac.us - Land Records Access Committee and Image Retrieval System for Maryland
• mappingmaryland.net - The Interactive Maps component of the Flight to project allows historians, genealogists, and researchers to search for Maryland property owners
• martenet.org - Maryland Historical Maps
• mdelect.net - Find your Elected Officials
• mdgovpics.net - The Governor's Office Photo Gallery
• mdgovpubs.net - Government Publication Library
• mdhistory.net - Research
• mdhistpics.net - Historical Photographs of Maryland
• mdihp.net - Maryland Inventory of Historic Properties
• mdlandrec.net - Digital image Retrieval System for Land Records in Maryland
• mdmanual.net - Guide to Maryland Government
• mdnewspapers.net - Guide to Maryland Newspapers
• mdplats.net, plats.net - Digital Image Reference System for land Survey, Subdivision, and Condominium Plats
• mdprobate.net - Digital Image Reference System for Maryland Probate Records
• mdroads.net - Maryland State Archives Digital Imaging Management for State Highway Administration
• mdsa.net - Maryland State Archives Homepage
• mdslavery.net, slaverymd.net - African American Research at the Maryland State Archives
• mdstatehouse.net - This website represents the initial phase of the Maryland State House Historic Structure Report Project
• mdvitalrec.net - Vital Records Indexing Project
• mopw.net/ids/login.cfm - Public Works
• msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html - Records Transfer and Storage Management
• msa.md.gov/msa/refserv/govpub/html/search.html - Government Publications On Line
• potomachistory.net - Maryland's Ownership of the Potomac River
• teachingamericanhistorymd.net - A partnership program bringing historical resource materials and professional-development experience to K-12 U.S. history teachers
• v3.mdlandrec.net - Version 3 of the Land Records Website

• Courses taught and lecture given by the State Archivist (see prior resolution on 4/19/2000)
• Fall 2009:  Teaching 2009 Legal History Seminar:  Baltimore's Environmental History at the University of Maryland School of Law
• Fall 2009:  Teaching Baltimore and the Environment at Johns Hopkins University
• Spring 2010:  Teaching Race and the Law Seminar:  The Maryland Experience at the University of Maryland School of Law
• April 30, 2009:  Dr. Papenfuse, Rob Schoeberlein, and Maria Day provided an overview of maps and map making to a group of homeschooled students and parents
• May 5, 2009:  Dr. Papenfuse hosted a tour of the Sands House, Governor's Office, and the Maryland State Archives for students and teachers from Boys' Latin School
• September 22, 2009:  Dr. Papenfuse presented a lecture on Water Rights in Maryland to the Attorney General's Real Estate Work Group
• September 24, 2009:  Dr. Papenfuse participated in a discussion at the Washington Map Society of the Supreme Court case Virginia v. Maryland, 540 U.S. 56 (2003)
• October 8, 2009:  Dr. Papenfuse presented a lecture on the Old Senate Chamber to members of the Questers
• November 5, 2009:  Dr. Papenfuse presented a lecture on Palimpsests and Watermarks, or Why the Web Can't Tell Us Everything at the University of Maryland Early American Seminar
• November 6-7, 2009:  Dr. Papenfuse participated in the Jefferson Institute's Digital Tools for Information and Democracy Conference, presenting a lecture on Digital Tools for Archives
• November 19-21, 2009:  Dr. Papenfuse and Tim Baker attended the Omohundro Institute of Early American History and Culture's Early Chesapeake Conference, and Dr. Papenfuse participated in the Plenary Session on Retrospective and Roundtable on the Chesapeake School
• December 15-17, 2009:  Dr. Papenfuse participated in a trip to the Military Archives of Belgrade, Serbia, with representatives from the Jefferson Institute
• February 4, 2010:  Dr. Papenfuse presented a lecture on the history of Baltimore to the Johns Hopkins University class of Keiffer Mitchell
• February 18, 2010:  Dr. Papenfuse presented a lecture on George Washington at the Washington College Annual Birthday Toast to George Washington
• March 6, 2010:  Dr. Papenfuse presented a lecture at the Lloyd Street Synagogue on Religious Diversity and Discrimination in Maryland as part of the Teaching American History program for Baltimore City Public School teachers
• March 25, 2010:  Dr. Papenfuse provided the Keynote Address on The Spirit of 1634 (http://marylandarchivist.blogspot.com/2010/03/celebrating-maryland-day-spirit-of-1634.html) at the St. Mary's County annual Maryland Day Celebration
• March 28, 2010:  Dr. Papenfuse provided the Keynote Address for the Historic St. Mary's City Commission's celebration of Maryland Day
• April 7, 2010:  Dr. Papenfuse participated in the WYPR show, Maryland Morning with Sheila Kast, broadcast on April 26.
• April 8, 2010:  Dr. Papenfuse provided the Keynote Address at the Maryland Questers State Conference
• April 18, 2010:  Dr. Papenfuse presented a lecture on the life and times of Thomas Kennedy for the Adult Education Group of the Congregation B'nai Abraham 

• May 5, 2009:  Chris Haley was interviewed by Michael Palmer, Tuscaloosa News, concerning Chris Haley's Scottish ancestry and the his link to Marion County, Alabama

• May 26, 2009:  Chris Haley participated in Career Day at Rogers Elementary School

• May 27, 2009:  Dr. Papenfuse, Tim Baker, Vicki Lee, Jenn Cruickshank, Emily Oland Squires, Jen Hafner, Jean Russo, and Joyce Phelps met with members of the Kitty Knight Questers and Mark Mumford, Clerk of the Circuit Court of Kent County, and provided a presentation on items the Questers have funded for conservation

• May 28, 2009:  Elaine Bachmann, Sasha Lourie, and Chris Kintzel provided a tour of the State House and Government House for members of the National Governors Association

• June 3 - August 11, 2009:  Summer Internship Program (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/2009msasummerinternreports.pdf)

• June 10, 2009:  Elaine Bachmann met with Sunny Hess and David Koehler, of the Capital Newspaper, concerning film for the "Tour Annapolis" tourism segment

• June 16, 2009:  Nancy Bramucci served as a Judge in the Senior Division for the University of Maryland's National History Day

• July 4, 2009:  Sasha Lourie participated in the Paca Graveside Celebration with Queen Anne's County Historical Society, and gave a presentation on the importance of the Old Senate Chamber and the significance of the Washington, Lafayette and Tilghman painting

• July 25, 2009:  Elaine Bachmann participated in St Clement's Island History and Heritage Day doing readings and a book signing for While a Tree Grew:  The Story of Maryland's Wye Oak

• August 18, 2009:  Elaine Bachmann presented the lecture Washington, Lafayette, and Tilghman at Yorktown:  Charles Willson Peale's Revolutionary Portrait for Maryland

• September 15, 2009:  Tim Baker and Wei Yang provided a presentation and tour of the Archives to a delegation from the Archives Bureau of ZheJiang Province, China

• October 7, 2009:  Richard Richardson provided a demonstration of MdLandRec.net and a tour of the Archives to trainee court clerks from the Judiciary Training Center

• October 9, 2009:  Chris Haley attended student presentations from Ira Berlin's and Herbert Brewer's University of Maryland course on the history of slavery

• October 14, 2009:  Elaine Bachmann presented a lecture on Art of the State:  Three Centuries of Patronage in the State House to Chapter R of the Philanthropic Educational Organization (P.E.O.)

• October 15, 2009:  Vicki Lee presented a lecture on The Collapse of the City Archives in Cologne, Germany:  My experiences at the recovery site at the Folger Shakespeare Library

• October 20, 2009:  Carrie Gross provided a tour of the Archives to Hilary Stryker, Maryland-National Capital Park and Planning Commission

• October 22, 2009:  Sasha Lourie conducted a tour of the State House for Iraqi Governors, their translators, and staff from the Secretary of State's Office

• October 26, 2009:  Mike McCormick provided a presentation and tour of the Maryland State Archives to Professor Don Linebaugh and his graduate students

• October 27-28, 2009:  Chris Haley participated in the Annapolis Foundation program Annapolis Footprints:  Follow in the Footsteps of History

• November 2, 2009:  Chris Haley presented a lecture on Underground Railroad Research at the Maryland State Archives to the Greater Baltimore Chapter of the Record Managers Association

• November 5, 2009:  Kevin Swanson, James Watson, and David Stacey provided a presentation and a tour of the Archives to Records Managers

• November 5, 2009:  Elaine Bachmann conducted a tour of the State House and Government House for the staff of Buckingham Palace and the British Embassy

• November 12, 2009:  Elaine Bachmann presented a lecture on The Founding of Maryland and the Role of the Lords Baltimore to the Fourth Grade Class of Severna Park Elementary School

• December 12, 2009:  Maya Davis presented a lecture on Slavery in Charles County to members of Truth Ministries

• December 21, 2009:  Chris Haley and Maya Davis presented a genealogy demonstration to Bates Middle School

• February 3, 2010:  Chris Haley presented a lecture on Underground Railroad Research at the Maryland State Archives for the Prince George's County Genealogical Society

• February 6, 2010:  Rachel Frazier presented a lecture on African American Resources for Annapolis at the Maryland State Archives at the Second Annual Black History Month Seminar

• February 20, 2010:  Maya Davis presented a lecture to representatives from the National Park Service

• February 20, 2010:  Nancy Bramucci led a Teaching American History workshop for Anne Arundel County Public School teachers

• February 21, 2010:  Chris Haley presented the Keynote Address on Preserving the Past and Celebrating the Present and Future of Black History at the Annual Greater Saint Peter Church of God True Holiness Black History Service

• March 4, 2010:  Elaine Bachmann presented a lecture on Washington, Lafayette & Tilghman at Yorktown: Charles Willson Peale's Revolutionary Portrait for Maryland at the Maryland Historical Society

• March 5, 2010:  Chris Kintzel provided a tour of state-owned art collections at the Peabody Institute to Andrea Dixon, Maryland Institute College of Art

• March 8, 2010:  Vicki Lee provided a tour of the Maryland State Archives Conservation Lab for representatives from Folger Shakespeare Library

• March 16, 2010:  Elaine Bachmann presented a lecture on Slavery in Maryland to the Fourth Grade of Severna Park Elementary School

• March 19, 2010:  Vicki Lee provided a tour of the Maryland State Archives Conservation Lab to Michael Lee, Etherington Conservation Services

• March 20, 2010:  Rob Schoeberlein served as a judge for Maryland History Day for the Community College for Baltimore County

• March 24, 2010:  Kim Moreno provided a demonstration of MdLandRec.net Version 3 at the Baltimore County Law Association Tech Expo

• April 7, 2010:  Sasha Lourie conducted a Curator's Tour of the State House and Government House for Baltimore County Questers

• April 24, 2010:  Maria Day served as judge for the University of Maryland Baltimore County's Maryalnd History Day

• April 30, 2010:  Mike McCormick will assist a film crew from Brigham Young University in filming an episode of The Generations Project

• May 4, 2010:  Dr. Papenfuse will host a tour of the Sands House, Governor's Office, and the Maryland State Archives for students and teachers from Boys' Latin School

• May 5, 2010:  Elaine Bachmann will present a lecture at the Cincinnati Art Museum on Designing Camelot:  Jacqueline Kennedy's Role as Tastemaker to the Nation

• May 7, 2010:  Dr. Papenfuse will participate in the University of Maryland School of Law 2010 Roundtable of Baltimore Historians

• May 21, 2010:  Dr. Papenfuse will present a lecture at Broadmead on A Spy in Charles Village, Or the Framing of Alger Hiss?

• June 10, 2010:  Rob Schoeberlein will present a lecture to the Board of Maryland Mental Health Association on History of Mental Health Care

• July 4, 2010:  Dr. Papenfuse will present a lecture at the Paca Graveside Celebration on William Paca, George Washington, and the Bill of Rights

• August 10, 2010:  Dr. Papenfuse will participate at the Joint Annual Meeting of the Society of American Archivists, the Council of State Archivists, and the National Association of Government Archives and Records Administrators in a panel discussion on Archival Decision-making in Adverse Economic Conditions

• October 1, 2010:  Dr. Papenfuse will participate in the Archiving Social Media Conference at George Mason University

• Deputy State Archivist's Report.  Tim Baker reiterated the dire budget position of the Archives.  There is no money in the budget for the cost of renting the Archives' warehouses, and the Archives cannot recoup any charges from a project for that rent.  The Archives begins the fiscal year with a budget deficit.  There is no money in the Artistic Property Commission to conserve and make accessible the artistic property collection that is valued in the tens of millions of dollars.  Chief Judge Bell recommended that, at the next Hall of Records Commission meeting, Commission members spend more time talking about the present and future of the Archives in terms of the budget, noting the impact of not reaching future fiscal goals.  The topic of the Archives budget will be brought to the front of the agenda for the next meeting.
• State House
• Old House Chamber re-creation
• contract awarded by the Board of Public Works March 24
• work to get underway
• Old Senate Chamber re-creation
• Old Senate Chamber Architectural Advisory Committee
• Restoration Plan
• Budget:
• February 17, 2010:  Testimony before the Public Safety & Administration Subcommittee of the House Appropriations Committee (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/budget_testimony_fy2011.pdf)
• February 18, 2010:  Testimony before the Public Safety, Transportation & Environment Subcommittee of the Senate Budget and Taxation Committee (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/budget_testimony_fy2011.pdf)
• Over the Target Requests - (none were funded)
• State House Visitor Experience (http://www.msa.md.gov/megafile/stagsere/se1/se14/000031/pdf/statehouse_visitor_exp.pdf)
• Printing of the Maryland Manual (http://www.msa.md.gov/megafile/stagsere/se1/se14/000031/pdf/ott_2_md_manual.pdf)
• Operating Budget
• Budget cuts have resulted in:
• the elimination of all General Funds except salaries
• the elimination of all funding for art conservation
• agency deficit at the start of the fiscal year of
• $813,981 known debt obligation
• $337,684 salaries of staff
• $1,151,665 Total
• The inability to purchase replacement equipment in the out years threatens our ability to maintain important websites such as MdLandRec.net and the viability of our electronic archives
• The agency is taking steps now to deal with potential year-end deficit of significant proportions
• Salaries seriously underfunded.  Senior management and administration staff are now underfunded by 25%.  Other facts:
• Only 58% of full time staff have any General Fund source
• Less than 3% of contractual employees are paid for through the General Fund
• Over 50% of Archives staff have no benefits
• Only 18 of our 104 "full time equivalents" are supported entirely by a General Fund appropriation
• The Archives is now not able to take on other reference requests for agencies unless they are paid projects (example:  Department of Public Safety and Correctional Services Criminal Justice Information Services requests)
• Capital Budget - feasibility study completed
• Baltimore City Archives Storage Space (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/bca_agreement.pdf)
• Records Access
• Social Security Numbers on the Internet - HB 1042 implementation
• Records Retention and Disposition Schedules - final draft of regulation submitted for review by the Joint Committee on Administrative, Executive & Legislative Review (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/14_18_02.pdf)
• Maryland Commission on Artistic Property
• May 13, 2009 meeting, approved minutes (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000031/pdf/apc_minutes_13may09.pdf)
• October 27, 2009 meeting, draft minutes
  

                                    ________________________________________
                                            The Honorable Robert M. Bell, Chairman
 
 
 

                                    ________________________________________
                                            Edward C. Papenfuse, Secretary
 

Dr. Edward C. Papenfuse
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401

Email: edp@mdarchives.state.md.us

© Copyright Maryland State Archives