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Hall of Records Commission Meeting
June 14, 2011

Electronic Classroom
Maryland State Archives

12:00 noon

Minutes
 

Call to Order by the Chairman
       
Chief Judge Bell welcomed everyone and wished them a happy Flag Day.

Attendees (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/html/attendees_14jun11.html)

Introduction of New Members and Special Guests

Chief Judge Bell noted the attendance of new members Jordon Steele, designee of The Johns Hopkins University, and Bernadette Benik, representing the Treasurer.  
Mr. Steele has just been named as the Hodson Curator of the University Archives.  He was accompanied by Matthew Palmer, the Assistant Director of Government Affairs at The Johns Hopkins University.

Howard Freedlander, the former representative of the Treasurer has retired.  Chief Judge Bell expressed a desire to appropriately recognize Mr. Freedlander for his many contributions to the Hall of Records Commission and requested that Mr. Freedlander be invited to the next Commission meeting.

Chief Judge Bell also welcomed special guests Mimi Calver, representing the Friends of the Maryland State Archives; Professor Larry Gibson, Chair of the Commission to Coordinate the Study, Commemoration, and Impact of Slavery's History and Legacy in Maryland; and Harry Greaves, from Liberia and a founder of the Baltimore Gbarnga Sister City Program.
Mr. Greaves is a founder of Baltimore's first sister city relationship, which was initiated under the mayorship of William Donald Schaefer in 1973.

Professor Larry S. Gibson,
Chairman, Commission to Coordinate the Study, Commemoration, & Impact of Slavery's History & Legacy in Maryland
Exhibit at Morgan State University.  Dr. Papenfuse introduced Professor Gibson, sharing that it has been his privilege to teach with Professor Gibson for eleven years at the University of Maryland School of Law.  Mr. Gibson is the Chairman of the commonly called Slavery Commission, and has been extraordinarily active in preserving the history of the African American community.  Dr. Papenfuse also described a major grant received by the Maryland State Archives from the U.S. Department of Education to study slavery in Maryland, and to place online every record within the Maryland Historical Society and the Maryland State Archives relating to the Colonization Society that founded Liberia.  This work will make accessible to researchers more than 30 reels of microfilm.
Professor Gibson began by saying that he would like to bear witness to the good work of the Archives staff and to give a couple illustrations of the value of that work.  The internet presently may respond to a query on the civil rights movement and specifically "sit-ins" with a description that the important phase of the movement to end discrimination in public accommodation, the sitting-in at restaurants, began in February 1960 at a Woolworth's in Greensboro, North Carolina.  Professor Gibson related how, for twenty years, this description has upset him because the sit-in movement began at least five years earlier at Morgan State.  He was also aware of several other important initial beginnings of the Civil Rights Movement that had occurred in Maryland.  With the backing of the new president of Morgan State University, Dr. David Wilson, Professor Gibson worked with Dr. Papenfuse on an exhibit of ten panels containing images and information relating to Morgan State's involvement in the sit-in movement, which began on the corner of Loch Raven and Cold Spring Lane.  In 1954, Morgan students began sitting-in in a Read's Drug Store on that corner in an effort to desegregate.  By January 1955, because of the actions of these students and another group, all 37 Read's Drug Store lunch counters were desegregated.  Morgan students continued their sit-in actions, desegregating 17 Arundel's Ice Cream Stores.  Professor Gibson had on display for the Commission members four of the 10 panels for the exhibit, the first one depicting five important beginnings, including the first mass demonstration of equal educational opportunities that occurred in 1947 when 600 Morgan students came to Annapolis to push for support for Morgan State.  The school had meager facilities and did not have a gymnasium.  One of the other panels covers the sit-in movement in which Chief Judge Bell participated, and summarizes his court case which went to the U.S. Supreme Court.  Professor Gibson lauded the work of the Archives staff, which assisted in providing images from newspaper accounts from the time.  One of the prime finds was the names of students from the police dockets for the Northeastern District of Baltimore, who were arrested at the Northwood Theater.  The technique of mass arrest was used, with 415 students, mostly from Morgan State, arrested for entering the Northwood Theater.  An unconfirmed story relates that there were so many students to arrest and not enough paddy wagons to transport them to the police station, the police told the students that if they wanted to be arrested they would have to transport themselves to the police station, which they did.  Professor Gibson credited the Archives' staff with the detail evident on the panels.  The images, names, and newspaper clippings are all a result primarily of the work of the Archives staff.  Professor Gibson informed the Commission members that they will receive an invitation to the opening of the exhibit, projected to be in October.

Professor Gibson gave another example of the research ability of the Archives' staff.  During the time of the 'birther' controversy surrounding President Obama, Professor Gibson, who has been working on a book about Thurgood Marshall, thought that he should try to get a copy of Mr. Marshall's birth certificate.  Professor Gibson's book takes place before Mr. Marshall goes to New York to work for the National Association for the Advancement of Colored People, and at the time, Professor Gibson only had the information concerning Mr. Marshall's birth, not the certificate.  In addition, during a trip to the Library of Congress, Professor Gibson came across a letter in which Mr. Marshall asks for a leave of absence from his job as a clinic clerk in the Health Department prior to departing for New York.  With just a brief description of the contents of that letter, Dr. Papenfuse asked Owen Lourie to search both for the birth certificate and any available information pertaining to Mr. Marshall's job as a clinic clerk.  In a relatively short period of time, Mr. Lourie produced a copy of Mr. Marshall's birth certificate and a copy from 1936 of Mr. Marshall's city service commission employment card showing the actual records of when he worked for the city, what his salary was ($50 a month), the vacations that he took, and the cutoff ticket when he departed the job.  Professor Gibson is convinced that this success is directly attributable to the outstanding capabilities of the Archives' staff, Owen Lourie, and the work that the Archives has been able to accomplish in reconstituting the Baltimore City Archives.  Chief Judge Bell commented that, on Mr. Marshall's birth certificate, Mr. Marshall's first name was initially Thoroughgood and that it is stricken through with the corrected spelling of Thurgood written above.  Professor Gibson noted that Mr. Marshall had talked during his life about how he had asked his parents to change his first name, to make it shorter, and that he had changed his own first name.  Professor Gibson mentioned that finding the documentation behind the changing of Mr. Marshall's first name could become another research project.

Professor Gibson then expanded on the description of Mr. Greaves' involvement in the Sister City relationship between Baltimore and Gbarnga, Liberia, established in 1972.  The relationship was elevated to the Maryland - Liberia Sister State relationship approximately two years later.  There are many places in Liberia with Maryland names, the Maryland County of Liberia for instance, because the colonization movement that established Liberia was very active in Maryland.  There was even a former president of Liberia whose name is Gibson.

Chief Judge Bell thanked Professor Gibson for his presentation, after which Professor Gibson and Mr. Greaves departed for another meeting.

Mount Auburn Cemetery (http://www.screencast.com/t/rIdqorTbKqC3)
Dr. Papenfuse expressed disappointment that Nancy Bramucci Sheads could not attend the meeting.  He described that Mrs. Sheads started working at the Archives as an intern.  She moved on to handle the Special Collections, and then became very interested in computer programming and how to deliver services to people over the web.  Mrs. Sheads is the heart and soul behind MdLandRec.net and behind almost every website presentation of the Archives.  Currently, Mrs. Sheads is working with the State Archivist to get under control the collections at the Baltimore City Archives.  As an avocation and a personal interest, Mrs. Sheads is in the process of convincing people to pay more attention and respect to the dead in Maryland cemeteries.  Mrs. Sheads provided an electronic presentation on the Mount Auburn Cemetery.  Even though the sound did not work for the presentation, Dr. Papenfuse described the basics of the presentation.  Mount Auburn Cemetery was created in 1872 and was the first all black cemetery in Baltimore.  Some of the renowned people buried there include one of the greatest fighters who ever fought, the publisher and creator of the Afro American newspaper, and W. Ashby Hawkins, one of the finest black lawyers to practice in Maryland.  Mrs. Sheads' presentation is designed to teach the importance about knowing the people of the past.  It shows some of the gravestones and highlights that of W. Ashby Hawkins.  Mr. Hawkins died at Provident Hospital, a premier black hospital started in the 1920s to teach African Americans to be doctors and nurses and to provide healthcare to the community.  Provident Hospital survived into the 1930s and was then absorbed by Bon Secours Hospital.  Just recently, Dr. Papenfuse received a telephone call from Bon Secours Hospital offering to donate to the Archives records relating to Provident Hospital and $9,000 with which to manage the records.  Mrs. Sheads' presentation goes on to show problems with the cemetery and directs people to the website "Find A Grave," which contains more than 300 items of grave information from Mrs. Sheads.  Dr. Papenfuse mentioned that the Archives' Special Collections department has all of the early records of the cemetery online and available as images; the later records are still in the hands of the church and the Archives is working with the church to put those records online as well.  Dr. Papenfuse explained after a question from a Commission member that the agency that monitors cemeteries in Maryland is the Department of Licensing and Regulation.  If Mrs. Sheads had been present at the Commission meeting, Dr. Papenfuse had planned to present to her the book "Graven Images," which is one of the finest books ever written about the importance of recognizing not only the people who are buried in graveyards, but also the wonderful art that the gravestones themselves represent.



Opening Remarks/Special Announcements

June 14 - Flag Day  

Washington's Flag from Peale's painting, Washington, Lafayette, and Tilghman         Maryland Flag

Dr. Papenfuse brought to the Commission members' attention a reproduction of the painting Washington, Lafayette and Tilghman and two desktop flags, the John Shaw flag and the Maryland state flag, all three of which were provided to each Commission member in recognition of Flag Day.  The Washington, Lafayette and Tilghman portrait contains George Washington's personal standard, which seems to be known only through this portrait.  The standard is significant because it does not have stars in the blue background; it has the American eagle, making it probably the earliest and most significant use of this national symbol.  The John Shaw flag was created to fly over the State House when Annapolis became the capital of the United States.  The first time the Maryland State Archives reconstructed the John Shaw flag, based on an analysis by a vexologist (someone who studies and writes histories of flags) from the Smithsonian Institution, it was done incorrectly, although the mistake was not discovered for many years.  Recently, an image of the John Shaw flag was found at the Hammond Harwood House, part of a print contemporary to the 1790s, showing the flag flying over the State House.  The newly recreated flag is now hanging from the interior of the dome of the State House as the John Shaw flag flew over the State House when George Washington resigned his commission as the Commander-in-Chief and the Treaty of Paris was ratified in the State House.  The third flag has been the state flag since 1904 and is considered by people who study flags to be one of the finest state flags ever created.  The state flag combines two families, the Calvert family and, in Dr. Papenfuse's opinion, the Mynne family.  The Calvert colors are black and gold.  Anne Mynne was the wife of George Calvert, and the state flag includes the Mynne family colors and buttoned cross.  The only legal emblem authorized to be put above the Maryland state flag is that same buttoned cross.

The Star Spangled Banner Flag House, http://www.flaghouse.org.  Dr. Papenfuse reminded the Commission members that one of the largest flags ever created and displayed in a facility, and which was ultimately adopted as the Star Spangled Banner in the 1930s, was made in Baltimore.  The flag was recently restored and is on view at the Smithsonian Institution.  Dr. Papenfuse encouraged everyone to visit the museum at the Star Spangled Banner Flag House.

Tribute to Lieutenant General Orwin C. Talbott (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/royal_visit.pdf)
Dr. Papenfuse expressed disappointment that, other than the Baltimore Sun, it seemed as if no one took notice of the passing of Lieutenant General Orwin C. Talbott, a former Director of the Maryland Historical Trust who headed up the 350th Anniversary celebrations.  During the planning for the 350th Anniversary, General Talbott had asked Dr. Papenfuse what would be the single most important accomplishment of the anniversary, to which Dr. Papenfuse replied the approval of a new repository for the state's historical records.  It was the involvement of General Talbott that helped the progress of Bobby Neale's proposal and several others on the Board of Public Works for the current Archives building.  Just a couple of months before he passed away, Dr. Papenfuse visited with General Talbott, who donated to the state a silver decanter that was presented to General and Mrs. Talbott by the Duke and Duchess of Kent as representatives of the Queen of England at the 350th Anniversary celebration.  General Talbott asked that the decanter by kept at Government House and be used for official functions.  In memory of General Talbott and with thanks to Mrs. Talbott, the Archives is arranging for this to happen.  Dr. Papenfuse recommended that a tribute be paid to General Talbott, who was a courageous leader of the 350th Anniversary, selfless in his work, and an extradorinary individual.  General Talbott was a highly decorated veteran, helping organize the landing at Normandy.  He was also in charge of handling the celebrations during a recent anniversary of the landing at Normandy.  Mr. Kummerow echoed Dr. Papenfuse's sentiments of General Talbott, adding that General Talbott was also the Chairman of the Historic St. Mary's City Commission.  Mr. Kummerow and Dr. Papenfuse agreed to cooperate on an opinion/editorial piece on General Talbott for the Baltimore Sun and asked that this become a formal motion of the Hall of Records Commission.
Ms. Melson offered a motion of approval for Dr. Papenfuse and Mr. Kummerow to suggest an opinion/editorial piece honoring Lieutenant General Orwin C. Talbott for publication in the Baltimore Sun, seconded by Dr. Ridgway and unanimously approved, the chairman concurring.

Reports and Minutes of Previous Meetings


December 9, 2010
(http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/html/minutes_9dec10.html)

Special Meetings and Celebratory Events

December 16, 2010:  Dr. Papenfuse and Tim Baker hosted a meeting of state archivists from Maryland, Pennsylvania, New York, New Jersey, Delaware, and Virginia concerning digital archives
February 21, 2011:  Dr. Papenfuse, Elaine Rice Bachmann, and Stephanie Bray participated in the Senate's annual ceremony in honor of George Washington's birthday
March 8, 2011:  Dr. Papenfuse, Elaine Rice Bachmann, and Mimi Calver participated in the Senate's First Citizen Award ceremony
April 25, 2011:  Dr. Papenfuse, Tim Baker, Rob Schoeberlein, Maria Day, and Vicki Lee hosted the Spring Meeting of the Maryland History and Culture Collaborative

Dr. Ridgway offered a motion of approval of the minutes (as amended, if amended) and recognition of the special meetings of the Commission as defined by standing resolution, seconded by Mr. Kummerow and unanimously approved, the chairman concurring.

Records Retention and Disposal

Retention Schedules (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/hrc_schedules_14jun11.pdf)
Disposal Certificates (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/hrc_disposals_14jun11.pdf)

Secretary Collins offered a motion of approval of Records Retention and Disposal Schedules as presented, seconded by Dr. Ridgway and unanimously approved, the chairman concurring.

Deputy Archivist's Report 

Budget
February 4, 2011:  Testimony before the Human and Health Services Subcommittee of the Senate Budget and Taxation Committee (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/budget_testimony_2012.pdf)
February 7, 2011:  Testimony before the Public Safety and Administration Subcommittee of the House Appropriations Committee (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/budget_testimony_2012.pdf)

Capital Budget
A revised Capital Budget program will be submitted June 30.  It envisions dividing the currently submitted program into two parts, the sum of which would be less expensive.  The program document submitted this year will consist of constructing a remote storage facility in the Jessup area.  Next year, we will address the need for additional interpretation and conservation space in Annapolis.

Memorandum of Understanding with the Judiciary
A new MOU with the Judiciary will provide the Archives with the funding necessary to maintain MdLandRec.net.  We would like to thank the clerks, the AOC, JIS, and the chief judge for continuing this worthwhile partnership in service to the public.  The MOU will provide funding for the next three years.

Grants
Audio Archiving
Archiving of audio files presents a number of difficulties.  We will be working with other archival institutions, including the Washington State Archives, to develop the ability to convert, index and preserve audio files.  A bill last year to establish the Joint Committee on Transparency and Openness allowed public bodies to post streaming audio and video on the internet of open meetings, in lieu of written minutes of the meeting.  The Archives wants to ensure that we can successfully harvest and archive what, for many municipal and state agencies, would be considered permanent record material.  See SB 664 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/ch_508_sb0644e.pdf) and HB 766 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/ch_509_hb0766e.pdf).  Another aspect of this is that there is no easy way to take the voices on the recordings and convert them to searchable text.  Dr. Papenfuse explained that the Washington State Archives included the Maryland State Archives in their partnership with Microsoft to test a new set of software programs, which Microsoft believes will be able to take recorded voices, identify the voices, and provide searchable text.  Dr. Papenfuse promised to keep the Commission members informed of the progress of this project.
SNAP State Historical Records Advisory Board Revitalization and Emergency Preparedness $7,658
DOE Flight to Freedom $738,935
NHPRC - Salvaging the Records of Baltimore City $121,840
Middendorf - Washington document case $60,000
Four Rivers Heritage Area Grant - State Art Collection booklet, $2,500
IMLS HistoryMakers Grant - 1 or 2 archivists placed with the Maryland State Archives for 9 months
Washington State Archives
Mr. Baker described a collaboration between the Maryland State Archives and the Washington State Archives, as well as other regional Archives.  The Washington State Archives initiated a grant application for these Archives to partner and store electronic data in a regional archive approach, each state storing a back-up copy of another of the states' electronic archival data.
Other grant applications and solicitations for funding are in the works, including our partnership with the Friends of the Maryland State Archives.
Mr. Baker recognized Mimi Calver as the representative of the Friends of the Maryland State Archives.  Ms. Calver described that one of the functions of the Friends, aside from helping with acquisitions, is to help fund publications about Maryland history and culture..  Ms. Calver brought to the attention of the Commission members their complimentary issue of Maryland's Art Collection:  A Treasure of Paintings, Sculpture & Decorative Arts.  While not a comprehensive look at the collection, it highlights some of the works in the collection.  Ms. Calver commented on the coincidence that the image on the front of the publication is the same image used today to highlight Flag Day, the portrait Washington, Lafayette and Tilghman.  The publication was partially funded by a grant from the Four Rivers Heritage Area, and will be sold for a modest amount to offset the amount of money that the Friends invested in the project.  In addition to a book on the Willard Hackerman print collection, the Friends will be working on a beautiful, high quality publication of the thesis on the James Brice House written by Orlando Ridout IV for his Master's at the University of Maryland.  The James Brice House is one of the best documented Colonial houses in America and the publication will include James Brice's account book containing great detail of all of the expenses of the house.  Dr. Papenfuse clarified that, while the state helps with some of the technical side, the bulk of the cost to publish these books is done through the support of the Friends of the Maryland State Archives.
          
Who Are Your Elected Officials
Collaborative effort among a number of agencies ten years ago, relied upon by legislators and citizens, has no funding at present.  The Archives is looking to use state data resources to fund and improve the website (http://mdelect.net).  The Archives reprogrammed the website and is now presenting it in an entirely new way.  Mr. Baker described to the Commission members the process used.  An address is entered into the website, which will query against the master address database of the Board of Elections.  The website will then respond with information concerning the polling place, district, and elected officials.  If the address does not correspond to a registered voter or it is a non-residential property, the Archives is going to program the site to reach out to the state's GIS database at Towson University.  This is where the governor has StateStat and a number of mapping facilities.  The website will then return the district information and elected officials for that location.

APC – State House tour guides -
reorganization of function

Managing for Results (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/d60a10_mfr_fy2012.pdf)

Technology Master Plan (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/msa_it_masterplan12.pdf)

Constituent and Interagency Services Department
The consolidation of the warehouse staff at the Baltimore City Archives the Archives main facility in Annapolis will result in savings of about $100,000 and more efficient services to the courts, other agencies and the public.

Scanning and posting of all index information and the scanning of circulating microfilm

Major Initiatives
Archive-It
The Archives has partnered with a non-profit organization, http://www.archive.org, to ensure that web-based government publications and content is harvested and maintained in perpetuity for the benefit of future generations.  Mr. Baker reminded the Commission members that the Archives has responsibility for local government records, but only a couple of the more than 160 municipal governments send to the Archives their new laws and meeting minutes because they maintain electronic copies on their websites.  The Archives' one librarian, Christine Alvey, cannot surf the web and capture every government publication without an automated means, which is why the Archives partnered with Archive.org.  Archive.org has perfected a tool that was developed in the academic community to harvest websites and catalog and categorize the information, separate out pdf publications, and render them back as a slice in time from that website.  This function has been set up at the Archives, using their software called the Wayback Machine, to collect from the executive, legislative, and judicial branches, as well as from local government and other instrumentalities of the state, such as the Washington Suburban Sanitary Commission.  While the data is maintained in San Francisco, the Wayback Machine allows the Archives to load the data locally as a way of accessing the slices in time.  Within the past six months, the Archives harvested 2,436,497 documents on the internet, a task that would have been impossible without the automated means.  Mr. Baker took this opportunity to thank Stephanie Smith for her work in this area.  Ms. Smith is a former intern, retained to work in the Administrative office.  Mr. Baker described her as a very bright young lady who was able to quickly learn and refine the Archive.org programs for the Archives' use.  Dr. Papenfuse added that Archive.org is also being used by the University of Maryland Special Collections to gather a great deal of material relating to Maryland.  For those working with Baltimore City records, it is extremely helpful that they have put online all of the city directories up to about 1925 and are continuing through all of the directories.  The directories are all searchable.  
Technology Update
Most all of the Archives storage arrays are reaching end-of-life situation by December of this year.  We are in the process of implementing a technology refresh.
Baltimore City Archives
State House Update
Old Senate Chamber – Capital budget secured (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/capital_budget_2011.pdf)
Old House Chamber - $140,000 budgeted for exhibits (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/capital_request_march_2011.pdf)
State House Caucus Room (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/caucus_proposals_allmsa_2010.pdf)   /    Display of USS Maryland Silver Service (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/uss_md_silver_service_2010.pdf)
Exhibit Case for Washington’s Resignation Speech.
Reinvigorating Records Management
Adoption of revised regulations (http://www.msa.md.gov/msa/intromsa/html/reg02.pdf)
Development of Records Management Guidance (http://www.msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html)
IPER program to train state and local government employees (http://www.msa.md.gov/msa/intromsa/html/record_mgmt/cosa.html)

Publications

New revised and streamlined home page (http://www.msa.md.gov)
New State House web page (http://www.msa.md.gov/msa/mdstatehouse/html/home.html)
BaltimoreCityhistory.net (http://baltimorecityhistory.net)
Maryland's Art Collection (Friends of the Maryland State Archives)

Building Improvements (DGS)

New Cooling tower
New Chillers
New Furnace
Leaky roof (work underway)
Mold remediation in basement (work underway)

Joint Chairman's Report.  The budget bill passed this past legislative session requires the Archives to undertake a study (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/d60a_jtchrmn_rpt.pdf) to evaluate:
 - Space requirements for the storage of permanent record material and recommendations for the funding of these requirements
 - Feasibility of funding records management and the archival program through a surcharge on existing fees generated at the creation of permanent records
 - Cost / benefit analysis of storing records in privately-owned facilities versus operating state-owned facilities

Dr. Papenfuse explained to the Commission members that it was because of the tremendous support of the president of the Senate that the Old Senate Chamber is going to be restored.  In addition, with the support of the House of Delegates, and particularly the Speaker of the House, the Archives received an additional $140,000 to be used towards a visitors interpretation presence in the State House to tell visitors what they are seeing and to lead into the exhibits.  Dr. Papenfuse and Mr. Baker expressed their gratitude in these efforts to Senate President Miller; Mark Schneidman, the Department of General Services project manager; and Elaine Rice Bachmann.  Mr. Kummerow added that the new items in the House of Delegates are beautiful and a nice change.  Mr. Baker mentioned that the Archives is now working very closely with Sam Cook, Department of General Services, because the changes require that all be conscious of the treasures that are now in the room, and alert to the best ways to safeguard and protect them.  Crowd control must now be addressed because of the floor loading issues.  Occupancy limits will need to be set to ensure that there's a worthwhile visitor experience for people to learn about the State House.

Secretary Collins offered a motion of approval of the reports, seconded by Dr. Ridgway and unanimously approved, the chairman concurring

State Archivist's Report

Follow the Yellow Brick ... (http://marylandarchivist.blogspot.com/2010/11/follow-yellow-brick.html)
See also: the Maryland State Archivist's Blog (http://marylandarchivist.blogspot.com/) for other reflections on the mission of the Maryland State Archives, and a listing of Department Activities related to the mission of the State Archives undertaken since since last Hall of Records Commission meeting (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/html/department_activities_14jun11.html), and the calendar of Education and Outreach activities below.

Immediate and Long Term Storage Needs:
A discussion with Secretary Al Collins of the proposed partnership with the Department of General Services to resolve the immediate storage needs of the Archives and to plan for a new remote storage facility.  Proposed site (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/vol_1_append_2_site_photos_maps.pdf).  Dr. Papenfuse related to the Commission members his appreciation for the assistance that the Department of General Services has provided in searching for a remote storage location for archival material.  The plans for expanding the present Archives building in Annapolis and adding more space underground was thought by the last Legislative session to be extremely expensive and not a viable solution.  A reevaluation of the needs and resources available pointed towards a solution that had been presented approximately ten years ago, the same solution used by The Johns Hopkins University at their Applied Physics Lab.  To that end, Dr. Papenfuse met with Secretary Collins to discuss the possibility of the Archives renting a surplus property warehouse in Jessup.  Secretary Collins confirmed the validity of the plan, stating that the Department of General Services was able to take the property off the market before they had received any realistic offers from the private sector.  Dr. Papenfuse added that they will be working quickly to make the move, especially since the Archives will effectively run out of storage space as of July 1, 2011.  Mr. Patoka asked if there would be a potential for shared storage space, remarking that the Banneker Douglass Museum was moving items out of a storage space at Jefferson Patterson Park.  Dr. Papenfuse answered in the affirmative.  Mr. Baker added that, similar to the Applied Physics Lab, where they build additional pods as they need them, the Archives could also have additional pods added to the base plan for additional storage space.  Mr. Baker informed the Commission members that the land that the surplus property warehouses sits on is 7 acres.  In addition, the State owns the adjoining parcel of land, more than 500 acres, the majority of which is dedicated to the correctional facilities.  The potential to use a portion of that land exists.  Dr. Papenfuse shared with the Commission members another aspect to this move, which is the possible employment of trustees from the Womens Correctional facility.  Secretary Maynard, Department of Public Safety and Correctional Services, has expressed to Dr. Papenfuse an interest in an educational and outreach program for computer management skills to be used for indexing.  Dr. Papenfuse added a caveat that archival storage for paper and electronics is different than artifact storage, that there are different standards when building a facility.

Selected Outreach Efforts of the State Archivist:
July 2010:  NHPRC grant to salvage the Baltimore City Archives and to inform the celebration of the successful defense of Baltimore in 1813-14, and again in 1861-65.

May 2011:
 Presentations for Governor O'Malley's trip to China:  Maryland's first cargo of goods from China, 1785 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/jpg/final_image_pallas_manifest_color_corrected.jpg).  Dr. Papenfuse displayed for the Commission members an electronic copy of the framed picture that Governor O'Malley presented during his trip to China.  Governor O'Malley's staff asked Dr. Papenfuse is there was anything at the Archives that would be of interest to the people in China that the Governor would be meeting with to encourage trade between China and Maryland.  Using the manifest from the very first ship from China that came directly to Baltimore in 1785, Dr. Papenfuse put together a composite of images of the manifest, a Chinese translation of the arrival of the first cargo into Baltimore, the first advertisement relating to the cargo, and the presentation text on the side
Presented by Martin O'Malley, Governor of Maryland, in commemoration of the first
direct importation of goods from China to Maryland in August of 1785, and our ongoing
partnership in trade and commerce.
Dr. Papenfuse quoted the press in 1785, "It is thus commerce that binds and unites all the nation of the globe with a golden chain."  Dr. Papenfuse explained that it was relatively easy to put it together quickly because it had been set up as an exhibit at the Paca House in honor of the visit of Wan Lee from the Anhui Province in the 1980s.  It is one of the great follow-throughs that Governor O'Malley is scheduled to meet with Wan Lee's son in Beijing, and he will present him with one of the composite images.

June 2011:  Commentary for the Johns Hopkins University Perspectives Civil War Series, at the Maryland Historical Society (http://perspectives.jhu.edu/2011/06/maryland-a-house-divided/).  Dr. Papenfuse related to the Commission members the details surrounding his participation in this series, and particularly the portion titled "Clara's Red Dress."  In the 1980s, Greg Stiverson, a good friend and former colleague of Dr. Papenfuse, was doing a study of the state flag and its colors.  On a day Mr. Stiverson was at the Maryland Historical Society conducting research, the dress depicted in the series arrived at the Society with a note pinned to it that read "Clara Kleibacker, age 4, confronted by Union Troops wearing this dress and sent home to change because she was a rebel."  Dr. Papenfuse remembered this dress and, when asked to talk about anecdotes about the tension in Baltimore City in 1861, he worked with Mr. Kummerow to have the dress available for the taping of the episode.  Clara's father was a German immigrant from the 1840s, who opened a restaurant on Duggan's Wharf.  He maintained the restaurant until after the Civil War, living above the restaurant with his family.  Duggan's Wharf is just below Pratt Street, so Clara would have seen the Baltimore Riots and the bloodshed.  Clara's parents sent her to Sunday school one morning in May 1861 wearing the dress, until federal troops saw her, accused her of wearing a rebel dress, and sent her home to change.  Clara's mother took the dress without washing it, placed it in a box and pinned a note to it.  Clara kept the dress until she died in 1934.  Clara Kleibacker was celebrated at her retirement in 1923 when the American ran a newspaper account of the fact that Ms. Kleibacker had handled more money than probably any single person who ever lived in Baltimore City, because she was the money counter for the Baltimore Transit Corporation.  She and her sister, a schoolteacher, lived comfortably in a house they bought on what was Harlem Street.  Dr. Papenfuse explained that, while the dress is important in relation to the conflict in Baltimore, Clara Kleibacker and her sister are also important because they represent the clerical staff and teachers who were the backbone of America.  These women trained and educated the children of America.  Dr. Papenfuse summarized by saying that starting with the four-year-old little girl, there was a story of the tension of 1861 and the story of the remarkable contributions that women made in the two legitimate professions that they were allowed to populate from the 1860s straight through to more modern times, teaching and clerical positions.

Dr. Papenfuse took a moment to explain the image of Clara Kleibacker's red plaid dress, reminding the Commission members that it is an archives' main responsibility to add value and understanding to the archival records.  He explained that, in looking at the symbolism of the plaid dress, he found it extraordinary what could be found in terms of little girls and women wearing plaid.  Dr. Papenfuse displayed three additional images.  
The first image was of a daguerrotype that was listed for sale on eBay for a very short while.  Dr. Papenfuse had captured the image, but the original has disappeared.  It is unknown if there is a Baltimore connection, but it is clear that there is a Civil War connection.  The image shows a little girl in a plaid dress holding a carte de visit of a Civil War soldier.

In the second image are two young African American women wearing plaid; these are the Edmondson sisters.  The Edmondson sisters were two young women who were slaves working in households in Washington D.C.  They were enticed to run away to the ship Pearl, which, when escaping down the Potomac, lost wind allowing the slaves onboard to be recaptured.  The Edmondson sisters were subsequently sold into prostitution in New Orleans.  Harriett Beecher Stowe's brother, Henry Ward Beecher, raised money to buy the Edmondson sisters out of slavery, and they were taken to Dr. Papenfuse's hometown of Macedon, a small town outside of Rochester, New York.  In Macedon, the Edmondson sisters learned to read and write.  The man in the center of the displayed image is Frederick Douglass, who was instrumental in providing for their education.  Unfortunately, the younger Edmondson sister died shortly, but the older sister went on to teach in the free black school that Ms. Miner created in Washington, DC.

The third image shows a little girl in a plaid dress and is one of the most poignant, saddest images for Dr. Papenfuse.  A book that Dr. Papenfuse encouraged others to read, The Immortal Life of Henrietta Lacks, tells the story of a woman who died at Hopkins Hospital from a huge range of diseases, including cancer.  Henrietta Lacks' cells proved to be the most remarkable, resilient cells ever created in a human being, and they are still being used today for cancer research.  They are the only human cells that scientists have been able to constantly and perpetually reproduce and use for scientific purposes.  The young lady in the displayed image is the daughter of Henrietta Lacks, named Elsie.  Elsie died an "idiot" in Crownsville Hospital, which was pretty close to a prison.  She looks like any normal, sweet little girl, but she was far more than that, carrying the same genes as her mother.
Dr. Papenfuse reiterated how important it is to give meaning and value to the records, these images and the interesting story behind the change in Thurgood Marshall's first name.

June 2011:
 Introduction to the interns of the Summer 2011 Internship Program on Adding Value to the Records in Our Care (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/jpg/panorama_image.jpg)

July 2011:
 Privately-funded research trip to London, 10-17 July 2011.  Dr. Papenfuse requested the approval of the Commission for a privately funded research trip to London in July 2011.  He will be conducting research on black sailors who were incarcerated in Dartmoor Prison when they were captured from American shipping vessels between 1811 through to the end of the War of 1812.  Dr. Papenfuse will also look closely at the lives of those slaves that fled to the British ships during the War of 1812 and were granted land in Trinidad, given land in Canada, or returned to slavery after finding freedom too difficult.  Dr. Papenfuse specifically requested that the research trip be officially sanctioned to allow him to deduct the cost from his income tax.

Dr. Ridgway offered a motion of approval for Dr. Papenfuse to conduct privately funded research in London in July 2011, seconded by Ms. Melson and unanimously approved, the chairman concurring.

Publications (funded by the Friends of the Maryland State Archives)

Willard Hackerman Collection of Prints
James Brice House Book

Documenting Maryland Cemeteries

Mount Auburn (http://www.screencast.com/t/rIdqorTbKqC3)

Summer 2011 Internship and Volunteer Programs

Volunteer involvement in Archival functions both at home and at our research sites (MSA and BCA)

Approval of Grant Applications

NHPRC SNAP Grant for Maryland SHRAB and Emergency Preparedness, $7,658 (2010-2011)
NHPRC Detailed Processing Grant for the BCA, $121,840 (2010-2013)
US DOE Grant for the Flight to Freedom Legacy of Slavery project, $738,935 (2010-2013)
Middendorf Foundation Grant for State House Washington Document Display Case, $60,000
Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
IMLS HistoryMakers Grant -- 1 or 2 archivists placed with the Maryland State Archives for 9 months
Other grant applications and solicitations for funding that are in the works, including our partnership with the Friends of the Maryland State Archives

Special Thanks
Dr. Papenfuse expressed to the Commission members that it is to the credit of the extraordinarily capable and devoted staff that the Archives has been able to accomplish so many things.  He took a moment to single out Joyce Phelps for her work.  Ms. Phelps is responsible to ensure that the Archives warehouses run smoothly.  This includes coordinating the transfer of records to the warehouses and their proper cataloging.  Dr. Papenfuse also thanked Leslie Frazer for her work as Recording Secretary in support of the Commission meetings, from preparing the agenda, minutes, and packets, to coordinating and setting up the catered lunch for attendees.

Research and Student Outreach

Summer 2011 Internship Program

Matching funds from Maryland Commission for Women, National Park Service Network to Freedom, St. John's College, Washington College, St. Mary's College
Project list (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/internprojectlist2011.pdf)

Legacy of Slavery in Maryland Research

Continuing progress as funded by the US Department of Education grant.  Quarterly Progress Report (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/march_doe_2011_report.pdf)

Land Office Requests

Application for Certificates of Reservation for Abandoned Land
Maryland Department of Natural Resources - for land in Washington and Frederick counties
Application for an Original Land Patent
Baltimore Area Council Boy Scouts of America - for land in Harford County

Appraisal and Description

Intergovernmental Preparedness for Essential Records
The Maryland State Archives has taken a leading role in promulgating the Intergovernmental Preparedness for Essential Records (IPER) training throughout the state. It is a course created by the Council of State Archivists to be taught by archivists/records managers/emergency personnel to state employees. There are two courses, Essential Records and Records Emergency Preparedness Response, that are each taught on a monthly basis. The courses help agencies identify their essential records, protect those records, and know how to respond in the event of an emergency. The instructors and other team members are comprised of several Maryland State Archives employees as well as employees from MEMA and DGS.
Automated Disposal Certificate
Program launching on 1 July 2011. Test site at http://disposaltest.mdsa.net

Recent Gifts, Deposits and Acquisitions

Special Collections (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/html/spec_coll_14jun11.html)
Within the Archives Special Collections is an area devoted to microfilm records from other repositories.  The Clements Library of the University of Michigan, for example, has one of the largest single collections related to the bombardment of Fort McHenry, including papers relating to one of the British ships, the Royal Oak, that was bombarding Fort McHenry.  However, one of the letters that they do not have was recently acquired by the Archives.  This letter was written by the Vice Admiral on the Royal Oak to his wife immediately following the bombardment, in which he describes the whole proceedings and talks about the loss of a general who had been shot by the Americans at the Battle of North Point.  The general's body had been brought aboard the Royal Oak bound for burial in England.  The letter was purchased at auction by a New Haven manuscript dealer, who then offered it for sale in his catalog.  The Friends of the Maryland State Archives arranged for the purchase of the letter by Bob Gordon, to whom the Archives is very grateful, and they then donated the letter to the Archives.  Dr. Papenfuse related that this is the only letter in which is found the British admitting that they couldn't beat the Americans because the resistance was too strong.  Dr. Papenfuse read a quote from the letter:
We landed on the twelfth, fourteen miles from Baltimore at North Point.  At three, the enemy was discovered and just as our troops were formed, an unfortunate ball struck my esteemed and gallant friend, General Ross.  The only words he spoke were "Take me to the Royal Oak and if I die, request the Admiral to write my wife."  I sincerely lament him.  I formed a strong friendship for him and it was reciprocal.  He was not only brave, but he was a good man.  He was always at the front.  At Washington, he escaped by a miracle.  He had two horses shot under him.  I have written to Mrs. Ross.  She is at Bristol with his brother.  He died on his way to the beach in the arms of a Lieutenant of the Royal Oak, who had always accompanied him.  I have the body preserved and we propose burying him at Halifax and erecting a monument.  

Our Army defeated the Americans, but on their approach to Baltimore, they found it defended by a strong entrenched camp with double their numbers to defend it.  We had got within shot of the batteries, but they had sunk ships to prevent our approach.  Our bombs could only throw shells into the fort, they could not reach the town.  It was considered resolved to retreat, which they did and embark without molestation.  There's only this to be said, that upon approaching Baltimore, it was found too strong and we gave up the enterprise having beat a superior force on the road.  My own opinion is of course that if it had been attacked in the night by bayonet, it should have succeeded.

The letter had been written over several days, but this is the heart of the letter dealing with the bombardment.  Dr. Papenfuse expressed the hope that the letter will be on view in the State House in a small exhibit relating to Annapolis' role in the War of 1812.  As an aside, Dr. Papenfuse informed the Commission members of a book that the Archives is working with Willard Hackerman to publish of Mr. Hackerman's print collection.  Two of the prints in his collection relate to the Battle of North Point, showing the layout of the troops.

Government Records
 
(http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/gov_records_14jun11.pdf)

Dr. Ridgway offered a Resolution of Appreciation for the recent gifts, seconded by Mr. Kummerow and unanimously approved, the chairman concurring.  

Maryland State Archives On Line

Finding Aids, Reference Services, and Publications:
aomol.net, archivesofmaryland.net, marylandlegalhistory.net - Access to over 471,000 historical documents that form the constitutional, legal, legislative, judicial, and administrative basis of Maryland's government
baltimorecityhistory.net - Guide to the Baltimore City Archives and to Research and Writing about the History of Baltimore City
editonline.us - Transcription and editing of historical documents online
lrac.us - Land Records Access Committee and Image Retrieval System for Maryland
mappingmaryland.net - The Interactive Maps component of the Flight to Freedom and County Boundaries projects allows historians, genealogists, and researchers to search for Maryland property owners
martenet.org - Maryland Historical Maps
mdelect.net - Find your Elected Officials
mdgovpics.net - The Governor's Office Photo Gallery
mdgovpubs.net - Government Publication Library
mdhistory.net - Research and Lectures on Maryland History topics
mdhistpics.net - Historical Photographs of Maryland
mdhs.mdsa.net - Maryland Historical Trust
mdihp.net - Maryland Inventory of Historic Properties
mdlandrec.net - Digital image Retrieval System for Land Records in Maryland
mdmanual.net - Guide to Maryland Government
mdnewspapers.net - Guide to Maryland Newspapers
mdplats.net, plats.net - Digital Image Reference System for land Survey, Subdivision, and Condominium Plats
mdprobate.net - Digital Image Reference System for Maryland Probate Records
mdroads.net - Maryland State Archives Digital Imaging Management for State Highway Administration
mdsa.net - Maryland State Archives Homepage
mdslavery.net, slaverymd.net - African American Research at the Maryland State Archives
mdstatehouse.net - This website represents the initial phase of the Maryland State House Historic Structure Report Project
mdvitalrec.net - Vital Records Indexing Project
mopw.net/ids/login.cfm - Public Works
msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html - Records Transfer and Storage Management
msa.md.gov/msa/refserv/govpub/html/search.html - Government Publications On Line
msa.md.gov/msa/refserv/library/html/lib_public_homepage.html - Archives Library Catalog
potomachistory.net - Maryland's Ownership of the Potomac River
teachingamericanhistorymd.net - A partnership program bringing historical resource materials and professional-development experience to K-12 U.S. history teachers
v3.mdlandrec.net - Version 3 of the Land Records Website

Education and Outreach

Activities of the State Archivist (see prior resolution on 4/19/2000)
Spring 2011:  Teaching Race and the Law Seminar:  The Maryland Experience at the University of Maryland School of Law
January 12, 2011:  Dr. Papenfuse met with Lieutenant General (Retired) Orwin C. and Mrs. Nell Talbott, and received a decanter that was given to General and Mrs. Talbott by the Duke and Duchess of Kent in recognition of General Talbott's contributions to the 350th Anniversary celebrations.  General Talbott died 4/26/2011 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/talbott_obituary.pdf)
January 12, 2011:  Dr. Papenfuse provided commentary for a Library of Congress podcast on his designation as a Digital Preservation Pioneer (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/digital_pioneer_papenfuse.pdf)
January 25, 2011:  Dr. Papenfuse, Tim Baker, and Elizabeth Newell attended a committee meeting of the Senate Committee on Education, Health and Environmental Affairs, at which Dr. Papenfuse gave a briefing regarding State Designations and the process for review and evaluation under Chapter 405, Acts of 2010
February 17, 2011:  Dr. Papenfuse presented a lecture as part of the 2011 Baltimore History Evenings on A Spy in Charles Village, Or the Framing of Alger Hiss?
February 18, 2011:  Dr. Papenfuse and Chris Haley participated in the Washington College CV Starr Center for the Study of the American Experience program Roots of a Nation - a Chesapeake Journey
February 24, 2011:  Dr. Papenfuse and Rob Schoeberlein provided an overview and tour of the Baltimore City Archives to members of the Maryland Caucus of the Mid-Atlantic Regional Archives Conference
February 24, 2011:  Dr. Papenfuse presented a lecture at the Maryland Club on George Washington's Resignation of his commission as Commander-in-Chief on 23 December 1783
February 28, 2011:  Dr. Papenfuse and Archives staff provided an overview and tour of the Maryland State Archives to staff of the Maryland Room, Pratt Library
March 4, 2011:  Dr. Papenfuse, Tim Baker, and Rob Schoeberlein met with Governor William Donald Schaefer
March 9 and 21, 2011:  Dr. Papenfuse met with members of the House Health and Government Operations Committee concerning HB 520, Transportation - Procurement for MARC Train Service - Disclosure Requirements Regarding Involvement in Deportations; see Washington Post article (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/no-way-to-run-a-railroad.pdf)
March 15, 2011:  Dr. Papenfuse participated in a committee meeting of the Historic St. Mary's City Commission
March 22, 2011:  Dr. Papenfuse, Tim Baker, and Rob Schoeberlein attended the StateStat meeting
March 26, 2011:  Dr. Papenfuse participated in a board meeting of the Historic St. Mary's City Commission
April 8, 2011:  Dr. Papenfuse provided an overview and tour of the Baltimore City Archives to Malissa Rufner and Rhoda Dorsey
April 17, 2011:  Dr. Papenfuse provided commentary for the Johns Hopkins University Perspectives Civil War Series (http://perspectives.jhu.edu/civil-war/)
May 2, 2011:  Dr. Papenfuse participated in the 35th Anniversary of the Greater Baltimore Chapter of ARMA
May 5-7, 2011:  Dr. Papenfuse participated in a meeting of the Jefferson Institute's Board of Directors
May 11, 2011:  Dr. Papenfuse and Archives staff participated in a meeting of the Artistic Property Commission
May 12, 2011:  Dr. Papenfuse provided a tour of the Annapolis complex and the Maryland State Archives to students from The Boys' Latin School of Maryland
May 18, 2011:  Dr. Papenfuse and Mike McCormick provided an overview and tour of the Maryland State Archives to Senator Frank Shore and Julia Pflager
May 25, 2011:  Dr. Papenfuse was interviewed by Jack Lewis and Daniel Ingham, of Wilde Lake High School, for their submission to the national level competition National History Day concerning the Trent Affair and the Civil War
May 26, 2011:  Dr. Papenfuse participated at the Thomas Notley archaeological site
 Dr. Papenfuse described to the Commission members his participation in the archaeological work at the Notley Plantation on the Wicomico River, just off the Potomac River, which is what his blog "Follow the Yellow Brick" is all about.  It is an extraordinary story of 17th century Maryland.  Julia King is doing a remarkable job with the archaeology and has discovered a settlement of people who were quite entrepreneurial and wealthy, acquiring 50,000 yellow bricks from the person who brought them from Sweden and distributing them among their houses up and down the Wicomico River.  The residents were able to acquire the bricks through the establishment of an Admiralty Court and the ground rules of the British non-importation laws, laws regulating trade in that particular time.  It has become clear that the families along the Wicomico River, prosperous planters of the 17th century, benefited from those 50,000 yellow bricks, as they can be found all over the place.
May 31, 2011:  Dr. Papenfuse presented remarks to members of the Maryland Circuit Court Clerks Association on records management, space issues, and MdLandRec.net version 3
June 1, 2011:  Dr. Papenfuse participated in the commemoration of the sesquicentennial of Ex parte Merryman, at the Baltimore Bar Library, introducing Jonathan White
June 2, 2011:  Dr. Papenfuse provided commentary for the Johns Hopkins University Perspectives Civil War Series, at the Maryland Historical Society (http://perspectives.jhu.edu/2011/06/maryland-a-house-divided/)
June 8, 2011:  Dr. Papenfuse provided an introduction to the interns of the Summer 2011 Internship Program on Adding Value to the Records in Our Care (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/jpg/panorama_image.jpg)

Activities of Department Staff

December 17, 2010:  Kathryn Baringer presented a lecture to the Maryland Association of Boards of Education concerning retention schedules
December 18, 2010:  Chris Haley presented a lecture at the B&O Railroad Museum on Blacks in Maryland, 1860:  the Onset of War & Freedom
December 21, 2010:  Elaine Rice Bachmann provided commentary for a Kennedy Center's Arts Education Podcast on JFK in the Arts
January 13, 2011:  Tim Baker, Reggie Shorter, Christine Alvey, and Sarah Hanks participated in the kick-off for the Archive-It Trial
January 14, 2011:  Mimi Calver attended the memorial service for Elizabeth L. Ridout
January 20, 2011:  Vicki Lee provided a tour of the Conservation Lab of the Maryland State Archives to Nadia Nasr and Ryan Williams
January 20, 2011:  Chris Haley, Maya Davis, and Rachel Frazier were interviewed for an article in Bay Weekly concerning the recent Department of Education grant for Underground Railroad research and related discoveries over the years of Maryland's African American history (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/bay_weekly.pdf)
January 21, 2011:  Mike McCormick provided archival career guidance to three University of Michigan undergraduate researchers
January 22, 2011:  Rachel Frazier presented a lecture at the 5th Annual Montgomery County History Conference on Researching Runaway Slaves
January 31, 2011:  Chris Haley, Maya Davis, and Rachel Frazier were interviewed for an article in The Capital concerning the recent Department of Education grant for Underground Railroad research (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/documenting_history.pdf)
February 3, 2011:  Chris Haley participated as a panelist in the Bar Foundation of Montgomery County program "Intersections" The Bar, the Law and the Underground Railroad
February 7, 2011:  Chris Haley presented a lecture to students of Wiley Bates Elementary School on Gems and Jewels Mentoring School
February 8, 2011:  Rachel Frazier participated as a panelist in the Library of Congress panel discussion The African American Experience in the Digital Age:  How the Story of African Americans in the Civil War Era is Being Told Through Archival Doumentation
February 9, 2011:  Mike McCormick provided an orientation on historical research to Watermark Tour Guides
February 18, 2011:  Chris Haley participated in the Frederick Community College Project Run-a-Way presentation
February 22, 2011:  Mike McCormick presented a lecture to staff of the US District Court, Probation and Pre-Trial Services Office on Criminal History Finding Aids
February 25, 2011:  Chris Haley presented a lecture to students at Mount Calvary Elementary School on genealogy
February 25, 2011:  Chris Haley presented a lecture at Mount Calvary Catholic Church on genealogy
March 2, 2011:  Chris Haley participated in the Read Across America program at Annapolis Middle School
March 7, 2011:  Sasha Lourie and Archives staff provided interpretive tours of the State House Dome to Watermark Guides
March 16, 2011:  Mike McCormick provided an overview and tour of the Maryland State Archives to researchers from the Downstate Delaware Genealogical Society
March 21, 2011:  Tim Baker and Archives staff provided an overview and tour of the Maryland State Archives to staff of the Maryland Room, Pratt Library
March 24, 2011:  Rachel Frazier hosted a student from Annapolis Area Christian School for job shadowing
March 25, 2011:  Elaine Rice Bachmann presented a lecture to 5th grade students of Severna Park Elementary School on Maryland Day
March 31, 2011:  Mike McCormick presented an orientation on the Maryland State Archives as part of the Prince George's Community College Seasoned Adults Growing Exceptionally Program for Seniors
April 14, 2011:  Tim Baker, Mike McCormick, and Christine Alvey provided an overview and tour of the Maryland State Archives to members of Maryland Interlibrary Loan (MAILL)
April 15, 2011:  Jarrett Drake presented a lecture for Career Day to students at Buck Lodge Middle School
April 18, 2011:  Tim Baker and Archives staff provided an overview and tour of the Maryland State Archives to members of the Daughters of the American Revolution, Ann Arundel Chapter
April 20, 2011:  Kathryn Baringer provided an orientation on MdLandRec.net and a tour of the Maryland State Archives to members of the Law Library Association of Maryland
April 30, 2011:  Jarrett Drake presided as a judge for Maryland History Day at the University of Maryland Baltimore County
May 6, 2011:  Vicki Lee provided a tour of the Conservation Lab for representatives from the Pratt Library and the Gilman School
May 11, 2011:  Chris Haley presented a lecture at the Museum of Rural Life on Researching Stories of Slavery and the Underground Railroad
May 16, 2011:  Dr. Papenfuse and Rob Schoeberlein participated in a Deed of Gift Signing for the donation of the Provident Hospital Archives Collection
May 20, 2011:  Tim Baker presented a lecture to participants in the State and Local Government Law Institute on Electronic Records
May 23, 2011:  Vicki Lee and Carrie Gross taught the IPER course Records Emergency Planning and Response
May 26, 2011:  Maria Day, David Armenti, and Jarrett Drake provided an overview and tour of the Maryland State Archives to staff of the Sojourner Truth Room, and participated in a discussion of African American genealogy resources
June 6, 2011:  Elaine Rice Bachmann and Sasha Lourie conducted a tour of the State House Caucus Room for the Annapolis History Consortium
June 8, 2011:  Sarah Patterson taught the IPER course Essential Records
June 10, 2011:  Elaine Rice Bachmann served as a Judge for the Severna Park Elementary School program Simulated Congressional Hearing, Maryland's "We the People"
June 10, 2011:  Vicki Lee and Conservation Lab staff presented a lecture to Summer Interns and staff on Proper Records Handling, Care, and Preservation
June 13, 2011:  Kathryn Baringer and Archives staff presented a lecture to Summer Interns and staff on Electronic Finding Aids of the Maryland State Archives

Forthcoming special meetings of the Commission and events of interest

June 15, 2011:   Sasha Lourie will conduct a curator's tour of Government House and the State House Caucus Room for the American Silver Guild
June 25, 2011:  Chris Haley will present a lecture at the Kunta Kinte - Alex Haley Foundation event concerning Family Genealogy
September 23, 2011:  Dr. Papenfuse and Elaine Rice Bachmann will conduct a tour of the State House and present a lecture to member of the National Society of the Washington Family Descendants on Washington in Annapolis
October 25, 2011:  Dr. Papenfuse and Mimi Calver will provide a presentation to members of the Chief Executives Organization on George Washington's Resignation Speech
October 15, 2011:  Dr. Papenfuse will be honored by the Baltimore City Historical Society as a Living Historian and for his work in reviving the Baltimore City Archives

New Business
Mr. Kummerow invited the Commission members to the Maryland Historical Society at the end of June to view the exhibit "Inventing a Nation."  The exhibit will highlight paintings and objects to bring the Revolutionary era to life.  Mr. Kummerow mentioned that the exhibit will include items from the Archives Artistic Properties from the State House.  It will also highlight Martha Washington's dress that she wore in the 17th century and which was used into the 1870s, showing how the dress was adapted to the changes of fashion.

Next meeting

The next Hall of Records Commission meeting is scheduled for Tuesday, November 15, 2011.

Adjournment


        There being no further business to discuss, the meeting adjourned at 1:39pm.

Approved by the Hall of Records Commission, November 15, 2011.


                                    ________________________________________
                                            The Honorable Robert M. Bell, Chairman
 
   

                                    ________________________________________
                                            Edward C. Papenfuse, Secretary  


Dr. Edward C. Papenfuse
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401

Email: edp@mdarchives.state.md.us

Copyright Maryland State Archives