Hall of Records Commission
Meeting
June 14, 2011
Electronic Classroom
Maryland State Archives
12:00 noon
Agenda
  
Map from medal cast for Cecil
Calvert, second Lord Baltimore, ca. 1632,
the official trademark of the Maryland State Archives Trust Fund
Latin motto translates: As the sun thou shalt enlighten America,
and earliest known image of Anne
Arundel, with her husband, Cecil
Calvert, 2nd Lord Baltimore ca. 1640,
both used as trademarks for the
Friends of the
Maryland State Archives
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Call to Order by the
Chairman
Attendees (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/html/attendees_14jun11.html)
Introduction of New Members and Special Guests
Professor Larry S. Gibson, Chairman, Commission to Coordinate the Study, Commemoration, & Impact of Slavery's History & Legacy in Maryland
Opening Remarks/Special Announcements
Flag Day
Reports and Minutes of Previous Meetings
December 9, 2010 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000032/html/minutes_9dec10.html)
Special Meetings and Celebratory Events
December 16, 2010:
Dr. Papenfuse and Tim Baker hosted a meeting of State Archivists
from Maryland, Pennsylvania, New York, New Jersey, Delaware, and
Virginia concerning digital archives
February 21, 2011:
Dr. Papenfuse, Elaine Rice Bachmann, and Steph Bray participated
in the Senate's annual ceremony in honor of George Washington's birthday
March 8, 2011: Dr. Papenfuse, Elaine Rice Bachmann, and Mimi Calver participated in the First Citizen Award Ceremony
April 25,
2011:
Dr. Papenfuse, Tim Baker, Rob Schoeberlein, Maria Day, and Vicki
Lee hosted the Spring Meeting of the Maryland History and Culture
Collaborative
Proposed
Action by the Commission: motion of approval of
minutes (as amended, if amended), and recognition of the special
meetings of the Commission as defined by standing resolution
Records Retention and
Disposal
Retention Schedules (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/hrc_schedules_14jun11.pdf)
Deputy
Archivist's Report
Budget
February 4, 2011: Testimony before the Human and Health Services Subcommittee of the Senate Budget and Taxation Committee (
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/budget_testimony_2012.pdf)
February 7, 2011: Testimony before the Public Safety and Administration Subcommittee of the House Appropriations Committee (
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/budget_testimony_2012.pdf)
Capital Budget
A revised Capital Budget program will
be submitted June 30. It envisions dividing the currently
submitted program into two parts, the sum of which would be less
expensive. The program document submitted this year will consist
of constructing a remote storage facility in the Jessup area.
Next year, we will address the need for additional interpretation
and conservation space in Annapolis.
Memorandum of Understanding with the Judiciary
A new MOU with the Judiciary will
provide the Archives with the funding necessary to maintain
MdLandRec.net. We would like to thank the Clerks, the AOC, JIS,
and the Chief Judge for continuing this worthwhile partnership in
service to the public
Grants
Audio Archiving
SNAP
State Historical Records Advisory Board Revitalization and Emergency
Preparedness $7,658
DOE
Flight to Freedom $738,935
NHPRC
– Salvaging the Records of
Baltimore City
$121,840
Middendorf
–
Washington
document case $60,000
Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
IMLS HistoryMakers Grant -- 1 or 2
archivists placed with the Maryland State Archives for 9 months
Other
grant applications and solicitations for funding that are in the works,
including our partnership with the Friends
of the Maryland State Archives
Who Are Your Elected Officials
Collaborative effort among a number of
agencies ten years ago, relied upon by legislators and citizens, has no
funding at present. Archives is looking to use state data
resources to fund and improve the website (
http://mdelect.net)
APC – State House
tour guides - reorganization of function
Managing
for Results (
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/d60a10_mfr_fy2012.pdf)
Technology
Master Plan (
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/msa_it_masterplan12.pdf)
Constituent and Interagency
Services Department
The consolidation
of the warehouse staff at the Baltimore City Archives the Archives main
facility in Annapolis
will result in savings of about $100,000 and more efficient services to
the
courts, other agencies and the public.
Scanning and posting of all
index information and the scanning of circulating microfilm
Major Initiatives
Building
Improvements
(DGS)
New Cooling
tower
New
Chillers
New Furnace
Leaky roof
(work underway)
Mold
remediation in basement (work underway)
Space requirements for the storage of permanent record material and recommendations for the funding of these requirements
Feasibility
of funding records management and the archival program through a
surcharge on existing fees generated at the creation of permanent
records
Cost / benefit analysis of storing records in privately-owned facilities versus operating state-owned facilities
Proposed
action by the Commission: adoption and approval of reports
incorporating any comments on budget related matters
State
Archivist's Report
Immediate and Long Term Storage Needs:
Selected Outreach efforts
of the State Archivist:
Publications (funded by the Friends of the Maryland State Archives)
Willard Hackerman Collection of Prints
James Brice Account Book
Documenting Maryland Cemeteries
Summer 2011 Internship and Volunteer Programs
Volunteer involvement in Archival functions both at home and at our
research sites (MSA and BCA)
Approval of Grant Applications
NHPRC SNAP Grant for
Maryland SHRAB and Emergency Preparedness, $7,658 (2010-2011)
NHPRC Detailed Processing Grant for the BCA, $121,840 (2010-2013)
US DOE Grant for the Flight to Freedom Legacy of Slavery project,
$738,935 (2010-2013)
Middendorf Foundation Grant for State House Washington Document Display
Case, $60,000
Four Rivers Heritage Area Grant for State Art Collection booklet, $2,500
IMLS HistoryMakers Grant -- 1 or 2 archivists placed with the Maryland State Archives for 9 months
Other
grant applications and solicitations for funding that are in the works,
including our partnership with the Friends
of the Maryland State
Archives
Proposed
Action by the Commission: resolution of full support for
archival initiatives as they relate to policy and publications,
including the possible revision to the proposed capital
projects
for storage and conservation of the State's archival and fine arts
collections
Research and Student Outreach
Summer 2011 Internship Program
Matching
funds from Maryland Commission for Women, National Park Service Network
to Freedom, St. John's College, Washington College, St. Mary's College
Legacy of Slavery in Maryland Research
Land Office Requests
Application for Certificates of Reservation for Abandoned Land
Maryland Department of Natural Resources - for land in Washington and Frederick counties
Application for an Original Land Patent
Baltimore Area Council Boy Scouts of America - for land in Harford County
Appraisal and Description
Intergovernmental Preparedness for Essential Records
The Maryland State Archives has taken a leading role in promulgating the
Intergovernmental Preparedness for Essential Records (IPER) training
throughout the state. It is a course created by the Council of State
Archivists to be taught by archivists/records managers/emergency
personnel to state employees. There are two courses, Essential Records
and Records Emergency Preparedness Response, that are each taught on a
monthly basis. The courses aid agencies identify their essential
records, protect those records, and know how to respond in the event of
an emergency. The instructors and other team members are comprised of
several Maryland State Archives employees as well as employees from MEMA
and DGS.
Automated Disposal Certificate - launching program on 1 July 2011, test site at
http://disposaltest.mdsa.net Recent
Gifts, Deposits and
Acquisitions
Special
Collections (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/html/spec_coll_14jun11.html)
Maryland
State Archives On
Line
Finding Aids, Reference Services,
and Publications:
aomol.net,
archivesofmaryland.net,
marylandlegalhistory.net
- Access to over 471,000 historical
documents that form the constitutional, legal, legislative, judicial,
and administrative basis of Maryland's government
baltimorecityhistory.net
- Guide to Research and Writing about the History of Baltimore
City
editonline.us
- Transcription and editing of historical documents online
lrac.us - Land
Records Access Committee and Image Retrieval System for Maryland
mappingmaryland.net
- The Interactive Maps component of the
Flight to Freedom
and
County Boundaries
projects allows
historians, genealogists, and researchers to search for Maryland
property owners
martenet.org
- Maryland Historical Maps
mdelect.net -
Find your Elected Officials
mdgovpics.net
- The Governor's Office Photo Gallery
mdgovpubs.net
- Government Publication Library
mdhistory.net
- Research and Lectures on Maryland History topics
mdhistpics.net
- Historical Photographs of Maryland
mdhs.mdsa.net
- Maryland Historical Trust
mdihp.net -
Maryland Inventory of Historic Properties
mdlandrec.net
- Digital image Retrieval System for Land Records in Maryland
mdmanual.net
- Guide to Maryland Government
mdnewspapers.net
- Guide to Maryland Newspapers
mdplats.net, plats.net - Digital
Image Reference System for land Survey, Subdivision, and Condominium
Plats
mdprobate.net
- Digital Image Reference System for Maryland Probate Records
mdroads.net -
Maryland State Archives Digital Imaging Management for State Highway
Administration
mdsa.net -
Maryland State Archives Homepage
mdslavery.net,
slaverymd.net
- African American Research at the Maryland State Archives
mdstatehouse.net
- This website represents the initial phase of the Maryland State House
Historic Structure Report Project
mdvitalrec.net
- Vital Records Indexing Project
mopw.net/ids/login.cfm
- Public Works
msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html
- Records Transfer and Storage Management
msa.md.gov/msa/refserv/govpub/html/search.html
- Government Publications On Line
msa.md.gov/msa/refserv/library/html/lib_public_homepage.html - Archives Library Catalog
potomachistory.net
- Maryland's Ownership of the Potomac River
teachingamericanhistorymd.net
- A partnership program bringing historical resource materials and
professional-development experience to K-12 U.S. history teachers
v3.mdlandrec.net
- Version 3 of the Land Records Website
Education
and Outreach
Courses taught and lectures given
by the State Archivist (see prior resolution on 4/19/2000)
Spring
2011: Teaching
Race and the Law Seminar:
The Maryland Experience at the University of Maryland
School of Law
January 12, 2011: Dr.
Papenfuse met with Lieutenant General (Retired) Orwin C. and Mrs. Nell
Talbott, and received a decanter that was given to General and Mrs.
Talbott by the Duke and Duchess of Kent in recognition of General
Talbott's contributions to the 350th Anniversary celebrations.
General Talbott died 4/26/2011 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/talbott_obituary.pdf)
January 12, 2011:
Dr. Papenfuse provided commentary for a Library of Congress
podcast on his designation as a Digital Preservation Pioneer (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/digital_pioneer_papenfuse.pdf)
January 25, 2011: Dr. Papenfuse,
Tim Baker, and Elizabeth Newell attended a committee meeting of the
Senate Committee on Education, Health and Environmental Affairs, at
which
Dr. Papenfuse gave a briefing regarding State Designations and the
process for review and evaluation under Chapter 405, Acts of 2010
February 17, 2011:
Dr. Papenfuse presented a lecture as part of the 2011 Baltimore History Evenings on A Spy in Charles Village, Or the Framing of Alger Hiss?
February 18, 2011:
Dr. Papenfuse and Chris Haley participated in the Washington
College CV Starr Center for the Study of the American Experience
program Roots of a Nation - a Chesapeake Journey
February 24, 2011:
Dr. Papenfuse and Rob Schoeberlein provided an overview and tour
of the Baltimore City Archives to members of the Maryland Caucus of the
Mid-Atlantic Regional Archives Conference
February 24, 2011: Dr. Papenfuse presented a lecture at
the Maryland Club on George Washington's Resignation of his commission as Commander-in-Chief on 23 December 1783
February 28, 2011:
Dr. Papenfuse and Archives staff provided and overview and tour
of the Maryland State Archives to staff of the Maryland Room, Pratt
Library
March 4, 2011: Dr. Papenfuse, Tim Baker, and Rob Schoeberlein met with Governor William Donald Schaefer
March 9 and 21, 2011: Dr. Papenfuse met with members of the House Health and Government Operations Committee concerning HB 520,
Transportation - Procurement for MARC Train Service - Disclosure Requirements Regarding Involvement in Deportations; see
Washington Post article
(
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/no-way-to-run-a-railroad.pdf)
March 15, 2011: Dr. Papenfuse participated in a committee meeting of the Historic St. Mary's City Commission
March 22, 2011: Dr. Papenfuse, Tim Baker, and Rob Schoeberlein attended the StateStat meeting
March 26, 2011: Dr. Papenfuse participated in a board meeting of the Historic St. Mary's City Commission
April 8, 2011: Dr. Papenfuse provided an overview and tour of the Baltimore City Archives to Malissa Rufner and Rhoda Dorsey
April 17, 2011: Dr. Papenfuse provided commentary for the Johns Hopkins University Perspectives
Civil War Series (
http://perspectives.jhu.edu/civil-war/)
May 2, 2011: Dr. Papenfuse participated in the 35th Anniversary of the Greater Baltimore Chapter of ARMA
May 5-7, 2011: Dr. Papenfuse participated in a meeting of the Jefferson Institute's Board of Directors
May 11, 2011: Dr. Papenfuse and Archives staff participated in a meeting of the Artistic Property Commission
May 12, 2011:
Dr. Papenfuse provided a tour of the Annapolis complex and the
Maryland State Archives to students from The Boys' Latin School of
Maryland
May 18, 2011:
Dr. Papenfuse and Mike McCormick provided an overview and tour of
the Maryland State Archives to Senator Frank Shore and Julia Pflager
May 25, 2011:
Dr. Papenfuse was interviewed by Jack Lewis and Daniel Ingham, of
Wilde Lake High School, for their submission to the national level
competition National History Day concerning the Trent Affair and the
Civil War
May 26, 2011: Dr. Papenfuse participated at the Thomas Notley archaeological site
May 31, 2011:
Dr. Papenfuse presented a lecture to members of the Maryland
Circuit Court Clerks Association on records management, space issues,
and MdLandRec.net version 3
June 1, 2011: Dr. Papenfuse participated in the commemoration of the sesquicentennial of
Ex parte Merryman, at the Baltimore Bar Library
June 2, 2011: Dr. Papenfuse provided commentary for the Johns Hopkins University Perspectives
Civil War Series, at the Maryland Historical Society (
http://perspectives.jhu.edu/2011/06/maryland-a-house-divided/)
June 8, 2011:
Dr. Papenfuse provided an Introduction to the interns of the Summer 2011 Internship Program on
Adding Value to the Records in Our Care (
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/jpg/panorama_image.jpg)
December 17, 2010: Kathryn Baringer presented a lecture to the Maryland Association of Boards of Education concerning retention schedules
December 18, 2010: Chris Haley presented a lecture at the B&O Railroad Museum on
Blacks in Maryland, 1860: the Onset of War & Freedom
December 21, 2010: Elaine Rice Bachmann provided commentary for a Kennedy Center's Arts Education Podcast on
JFK in the Arts
January 12, 2011: Dr. Papenfuse met with Lieutenant General (Retired) Orwin C. and Mrs. Nell Talbott
January 13, 2011: Tim Baker, Reggie Shorter, Christine Alvey, and Sarah Hanks participated in the kick-off for the Archive-It Trial
January 14, 2011: Mimi Calver attended the memorial service for Elizabeth L. Ridout
January 20, 2011: Vicki Lee provided a tour of the Conservation Lab of the Maryland State Archives to Nadia Nasr and Ryan Williams
January 20, 2011: Chris Haley, Maya Davis, and Rachel Frazier were interviewed for an article in
Bay Weekly
concerning the recent Department of Education grant
for Underground Railroad research and related discoveries over the
years of Maryland's African American history (
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/bay_weekly.pdf)
January 21, 2011: Mike McCormick provided archival career guidance to three University of Michigan undergraduate researchers
January 22, 2011: Rachel Frazier presented a lecture at the 5th Annual Montgomery County History Conference on
Researching Runaway Slaves
January 31, 2011: Chris Haley, Maya Davis, and Rachel Frazier were interviewed for an article in
The Capital concerning the recent Department of Education grant for Underground Railroad research (
http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/documenting_history.pdf)
February 3, 2011: Chris Haley participated as a panelist in the Bar Foundation of Montgomery County program
"Intersections" The Bar, the Law and the Underground Railroad
February 7, 2011: Chris Haley presented a lecture to students of Wiley Bates Elementary School on
Gems and Jewels Mentoring School
February 8, 2011: Rachel Frazier participated as a panelist in the Library of Congress panel discussion
The
African American Experience in the Digital Age: How the Story of
African Americans in the Civil War Era is Being Told Through Archival
Doumentation
February 9, 2011: Mike McCormick provided an orientation on historical research to Watermark Tour Guides
February 18, 2011: Chris Haley participated in the Frederick Community College Project Run-a-Way presentation
February 22, 2011: Mike McCormick presented a lecture to staff of the US District Court, Probation and Pre-Trial Services Office on
Criminal History Finding AidsFebruary 25, 2011: Chris Haley presented a lecture to students at Mount Calvary Elementary School on genealogy
February 25, 2011: Chris Haley presented a lecture at Mount Calvary Catholic Church on genealogy
March 2, 2011: Chris Haley participated in the
Read Across America program at Annapolis Middle School
March 7, 2011: Sasha Lourie and Archives staff provided interpretive tours of the State House Dome to Watermark Guides
March 16, 2011:
Mike McCormick provided and overview and tour of the Maryland
State Archives to researchers from the Downstate Delaware Genealogical
Society
March 21, 2011:
Tim Baker and Archives staff provided an overview and tour of
the Maryland State Archives to staff of the Maryland Room, Pratt Library
March 24, 2011: Rachel Frazier hosted a student from Annapolis Area Christian School for job shadowing
March 25, 2011: Elaine Rice Bachmann presented a lecture to 5th Grade students of Severna Park Elementary School on
Maryland DayMarch 31, 2011:
Mike McCormick presented an orientation on the Maryland State
Archives as part of the Prince George's Community College Seasoned
Adults Growing Exceptionally Program for Seniors
April 14, 2011:
Tim Baker, Mike McCormick, and Christine Alvey provided an
overview and tour of the Maryland State Archives to members
of Maryland Interlibrary Loan (MAILL)
April 15, 2011: Jarrett Drake presented a lecture for Career Day to students at Buck Lodge Middle School
April 18, 2011:
Tim Baker and Archives staff provided an overview and tour of the
Maryland State Archives to members of the Daughters of the American
Revolution, Ann Arundel Chapter
April 20, 2011:
Kathryn Baringer provided an orientation on MdLandRec.net and a
tour of the Maryland State Archives to members of the Law Library
Association of Maryland
April 30, 2011: Jarrett Drake presided as a judge for Maryland History Day at the University of Maryland Baltimore County
May 6, 2011: Vicki Lee provided a tour of the Conservation Lab for representatives from the Pratt Library and the Gilmore School
May 11, 2011: Chris Haley presented a lecture at the Museum of Rural Life on
Researching Stories of Slavery and the Underground RailroadMay 16, 2011:
Dr. Papenfuse and Rob Schoeberlein participated in a Deed of Gift
Signing for the donation of the Provident Hospital Archives Collection
May 20, 2011: Tim Baker presented a lecture to participants in the State and Local Government Law Institute on
Electronic RecordsMay 23, 2011: Vicki Lee and Carrie Gross taught the IPER course
Records Emergency Planning and ResponseMay 26, 2011:
Maria Day, David Armenti, and Jarrett Drake provided an overview
and tour of the Maryland State Archives to staff of the Sojourner Truth
Room, and participated in a discussion of African American genealogy
resources
June 6, 2011:
Elaine Rice Bachmann and Sasha Lourie conducted a tour of the
State House Caucus Room for the Annapolis History Consortium
June 8, 2011: Sarah Patterson taught the IPER course
Essential RecordsJune 10, 2011: Elaine Rice Bachmann served as a Judge for the Severna Park Elementary School program
Simulated Congressional Hearing, Maryland's "We the People"
June 10, 2011: Vicki Lee and Conservation Lab staff presented a lecture to Summer Interns and staff on
Proper Records Handling, Care, and PreservationJune 13, 2011: Kathryn Baringer and Archives staff presented a lecture to Summer Interns and staff on
Electronic Finding Aids of the Maryland State Archives
Forthcoming
special meetings
of the Commission and events of interest
June 15, 2011: Sasha Lourie will conduct a curator's tour of Government House and the State House Caucus Room for the American Silver Guild
June 25, 2011: Chris Haley will present a lecture at the Kunta Kinte - Alex Haley Foundation event concerning Family Genealogy
September 23, 2011:
Dr. Papenfuse, Elaine Rice Bachmann, and Steph Bray will conduct
a tour of the State House and present a lecture to member of the
National Society of the Washington Family Descendants on Washington in Annapolis
October 25, 2011: Dr.
Papenfuse, Elaine Rice Bachmann, and Mimi Calver will provide a
presentation to members of the Chief Executives Organization on George Washington's Resignation Speech
October 15, 2011: Dr. Papenfuse will be honored by the Baltimore City Historical Society as a Living Historian
New
Business
Next
meeting
The next Hall of Records
Commission meeting
is scheduled for Tuesday, November 15, 2011.
Adjournment
Dr.
Edward C. Papenfuse
State
Archivist
Maryland
State Archives
350 Rowe Boulevard
(410) 260-6401.
Email:
edp@mdarchives.state.md.us
© Copyright Maryland
State Archives