Retention Schedule Preparation (Other Tips)

  • Descriptions should be detailed enough so that someone outside of the agency would understand the record series' purpose.
  • For clarity, acronyms and abbreviations should be spelled out the first time they are used.
  • For permanent records that are microfilmed, the schedule should state that the master camera negative shall be transferred to the Archives within 30 days of its creation, in accordance with, COMAR 14.18.05
  • For permanent electronic records, including email, the schedule should provide for their transfer to the Archives, in a format that meets the criteria for permanent electronic records retention set forth in COMAR 14.18.02

Retention Schedule Submission, Review and Approval »

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