Retention Schedule Preparation (Records Series)

  • A record is any documentary material created or received by an agency in connection with the transaction of public business.
  • Records include any format (paper, electronic, photographic, etc.)
  • Records also include indexes to other records and record databases.
  • Records are organized into record series, which are groupings of like record types.
    • Examples of record series are building permits, original legislation, and meeting minutes.
  • Record series can be general (such as fiscal records) or specific (such as time cards), depending on the preference of the agency.

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This web site is provided as a courtesy of the Maryland State Archives. As you develop your records management program, you should consult with the Records Management Division of the Department of General Services and your staff counsel.