Hall of Records Commission Meeting
April 28, 2008
Maryland State Archives
Electronic Classroom
12:00 p.m.
Agenda
Map from medal cast for Cecil Calvert, second Lord Baltimore,
ca. 1632,
the official trademark of the Maryland State Archives
Trust Fund
Latin motto translates: As the sun thou shalt enlighten
America,
and earliest known image of Anne Arundel, with her husband,
Cecil
Calvert, 2nd Lord Baltimore ca. 1640, both used as trademarks
for the
Friends of the Maryland State Archives |
|
Call to Order by the Chairman
Attendees and
Introduction of Special Guests
Special Announcements/Opening Remarks
The significance of April 28
Reports and Minutes of Previous Meetings
-
November 5, 2007
-
Special Meetings and Celebratory Events
-
December 6: Dr. Papenfuse was sworn into his appointment to the
Historic St. Mary's City Commission by Governor O'Malley
- January 21: Dr. Papenfuse gave a presentation to members of the
Maryland Senate and House of Delegates concerning the brochure, "A Guide to the
History of Slavery in Maryland"
- April 8: Dr. Papenfuse, Tim Baker, and Elizabeth Newell attended the Bill Signing for SB147
Proposed Action: motion of approval of minutes
(as amended, if amended), and recognition of the special meetings of the
Commission as defined by standing resolution.
Records Retention and Disposal
Proposed Action: motion of approval of Records
Retention and Disposal Schedules as presented.
Old Business
- EBAY - Dr. Papenfuse mentioned to the Commission that occasionally
public records are sold on eBay, and that he checks periodically to see
if any Maryland records come up for sale. Recently, Dr. Papenfuse
identified three items for sale that appeared to have come from the Archives’
own records, a Chancery Case. Dr. Papenfuse purchased the records
with his own money, communicated with the seller who agreed to bring additional
similar records to Dr. Papenfuse’s residence for review. Dr. Papenfuse
convinced the seller that he should donate the records back to the State,
which he did; these were two boxes of equity cases from Allegany County
and Baltimore City. Dr. Papenfuse highlighted two cases from the
boxes, and promised to provide a final analysis at a later date.
-
SLAVERY BROCHURE - Dr. Papenfuse displayed a copy of the brochure, emphasizing that the work
was not publicly available as of the date of the Commission meeting.
The Archives Underground Railroad staff worked with Dr. Ira Berlin, University
of Maryland, to develop the brochure for teachers and students on the history
of slavery in Maryland. The brochure highlights a daguerreotype of
Frederick Douglass, which is his earliest photograph. Another image
in the brochure is a daguerreotype of Nancy Campbell in the Battle of Antietam.
Dr. Papenfuse informed the Commission that he hopes to announce the publication
of the brochure with the Governor and the Lieutenant Governor in the near
future. He further hopes the Maryland State Department of Education will be interested
in buying a large supply of the brochures to distribute at public schools.
- CREIGHTON COLLECTION -
Dr. Papenfuse reminded the Commission that, at the Spring 2007 Hall of
Records Commission meeting, Howard Freedlander had donated to the Archives
a collection of material relating to George Cleighton and his time in World
War II. Dr. Papenfuse mentioned these materials during his interview
on Direct Connection, which was aired before one of the segments of Ken
Burns’ War. Dr. Papenfuse told the Commission that more information
on the George Creighton Collection would be offered at a future meeting.
- EXHIBITS MASTER PLAN - The Archives has been working closely with the Department of General Services
and the Maryland Historical Trust on the list of pending projects for the
State House, and is intimately involved in the development and execution
of the Exhibits Master Plan for the State House, which involves interpretation
of the building. The Exhibits Master Plan will be discussed at the
next Commission meeting, as Speaker Busch wanted to be present at that
discussion.
- AUDIT - At
the time of the Fall 2007 Hall of Records Commission meeting, the Audit
Report was not final. On March 31, 2008, the Archvies received
notice from the Office of Legislative Audits that the Audit is now
closed..
- FEE SETTING -
Tim Baker reminded the Commission that the Archives has been charging fees
for services for quite some time, and that 80 percent of the Archives budget
comes from the Special Fund, for services and publications. In addition,
for the past couple of years, the Archives has applied a seven percent
surcharge as an Educational and Entrepreneurial Reserve. The Archives’
Assistant Attorney General argued that the Archives has
fee-setting authority under several provisions of the law, but she also
recommended submission of a Bill that more explicitly recognizes these
fee-setting authorities generally and more specifically as it relates to
the Educational and Entrepreneurial Fund. SB147 was introduced and enacted this session (copy attached).
Archivist's Report and Staff Activities
(see the Maryland State Archives' Bulldog
and the Staff Activities since
last Hall of Records Commission meeting for details)
-
Highlights since the last Hall of Records Commission meeting
- The
work of the Artistic Property Commission in supervising the removal and
security of the state-owned art collections in the State House to
accommodate the current closing and the creation and installlation of
the 'alternate visitor experience' exhibit in the House Office
Building. In addition, the Artistic Property Commission is
working closely with the Department of General Services and their
contractors on issues relating to the piping project and the protection
of the State House during the work that will be accomplished over the
next nine months.
- April 9 - John Gartrell was awarded the
Roland McConnell Endowment Fund Award from Morgan State University.
The award is presented to a graduate student who shows promise in
the field of history.
- Palladio, Laurence Hall Fowler, and the establishment of the Archival Program in Maryland
Recent Gifts, Deposits and Acquisitions
-
Special Collections
- MSA
SC 5786, Bannaker's... Almanack and Ehemeris... 1796. This item
came to us from the Department of Legislative Services Library through
the Archives Library's outreach to other libraries with like interests,
specifically libraries interested in State government publications and
other Marylandia.
-
Government Records
Proposed Action by the Commission: Resolution
of Appreciation for all recent gifts.
Maryland State Archives On Line
-
Finding Aids, Reference Services, and Publications:
-
Summer 2008 Internship Program
Education and Outreach
-
Courses taught and lectures given by State Archivist (see prior resolution
on 4/19/2000)
-
Spring 2008: Teaching Putting Maryland on the Map,
Johns Hopkins University Homewood Campus
- December 2: Presentation to members of the Sons
of the Revolution, State of Maryland, at a tribute to President and Commander
George Washington
- December 14: Presentation to Archbishop O'Brien, Bishop Malooly, Harold Smith,
and C. Fraser Smith (WYPR Radio Senior News Analyst) on the evolution of
Maryland and Baltimore
- February 15: Presentation to physicians from Johns Hopkins University on George Washington
- March 11: Presentation at the National
States Geographic Information Council 2008 Annual Conference
- March 11: Presentation at the Maryland History
Lecture Series 2007-2008 on "Interpreting the Archival Evidence:
The Original 1708 Charters of Annapolis"
- April 11: Presentation at Homewood Museum's 8th Annual "Baltimore's
Great Architecture" symposium on "Laurence Hall Fowler and the Maryland
Hall of Records: The Architect as Archivist and Architectural Historian"
- April 26: Presentation at The Walters Art Museum on "Maps:
Funding Maryland's Place in the World"
-
December 12: Dr. Papenfuse and Mimi Calver provided a tour of the
work being done in the Old Senate Chamber to Lou Davis, Maryland Public
Television, who also interviewed Dr. Papenfuse
-
November 21: Elaine Bachmann provided a viewing of a portrait of
Isidor Raynor to Terrence Allspagh and descendants of Mr Raynor
-
November 24: Chris Haley attended The Brotherhood of Saint Andrew,
Saint Andrew's Day luncheon
-
December 5: Dr. Papenfuse attended the Holiday Book Event at Johns
Hopkins University featuring the Archives' Atlas
-
December 6: Dr. Papenfuse, Mike McCormick, and Vicki Lee provided
a tour of the Maryland State Archives to Hannah Szczepanowska and four
conservators from Georgia, Russia
-
December 6: John Gartrell attended the Afro-American Newspaper's
Celebrating 115 Years Reception
-
December 10: Dr. Papenfuse, Mimi Calver, Elaine Bachmann, and Chris
Kintzel attended the Government House Foundation VIP Dinner Reception
-
December 12: Vicki Lee and Jenn Cruickshank attended a Guild of Book
Workers meeting
-
December 19: Elaine Bachmann provided a tour of Government House
to the staff of Government House
-
December 19: Chris Haley met with Robyn Smith concerning Black Genealogy
-
January 2: Chris Haley gave a presentation to the Board of the New Annapolitans,
Universalist Unitarian Church on "Studying the Underground
Railway at the Maryland State Archives"
-
January 3: Jen Hafner provided a tour of the Maryland State Archives
to Shahrzad Arasteh and representatives from the Selective Liberal Arts
Colleges consortium
-
December 21: Mimi Calver provided a walk-through of the Old Treasury
Building to Mayor Ellen Moyer
-
January 10: Chris Haley, John Gartrell, Maya Davis, and Ryan Cox
attended the "Abolition and the Road to Freedom: 200th Anniversary of the
Slave Trade Act of 1808" Symposium at the National Archives
-
January 15: Mike McCormick provided an orientation to the Maryland
State Archives and family history to Kenyatta Rowel, Counselor, and ten
teenage program participants from the Annapolis-Bates Boys and Girls Club
-
January 18: Tim Baker and Elaine Bachmann participated in a tour of the
State House by the State House Working Group
-
January 18: Dr. Papenfuse met with Ken Day, Maryland Public Television
concerning the projected program "History of Annapolis"
-
January 24: Maya Davis attended "Unsung Heroes of the Underground
Railroad in the DC Area" by the National Park Service
- February 4: Chris Haley met with Ira Berlin, Delegate Tawanna Gaines,
and State School Superintendent Dr. Nancy Grasmick concerning distribution
of the brochure "A Guide to the History of Slavery in Maryland"
-
February 5: Mimi Calver, Chris Haley, John Gartrell, Maya Davis,
and Ryan Cox attended the 2008 Winter Lecture Series at Historic London
Town and Gardens
-
February 7: Jenn Cruickshank attended the Washington Conservation
Guild meeting
- February
11: Dr. Papenfuse met with Lieutenant Governor Brown concerning
the brochure "A Guide to the History of Slavery in Maryland"
- February
12: Chris Haley attended the interpretive planning meeting for
the Harriet Tubman Underground Railroad State Park Visitor Center
- February 14: Dr. Papenfuse was interviewed by Lauren Shaw, The
Baltimore Sun, concerning Washington's resignation speech
-
February 15: Chris Haley met with representatives of Watermark Tours
concerning the relation of Legacy of Slavery Department programs to tourism
in Maryland
- February 18: Dr. Papenfuse and Mimi Calver attended the Senate's annual ceremony in honor of George Washington's birthday
- February 19: Dr. Papenfuse and Chris Haley attended the lecture by Philip R. Seitz, "
Tales of Enslavement: New Research from Cliveden and the Chew Family Papers"
- February
21: Dr. Papenfuse was interviewed by Karen Hosler, WYPR,
concerning the closure of the State House and planned exhibits
-
February 22-24: John Gartrell participated in the Seventh Annual
Underground Railroad Conference
- February 22: Dr. Papenfuse met with Bob Brugger, Johns Hopkins
Press, concerning establishing a Maryland history and culture
electronic reference work
-
February 23: Dr. Papenfuse participated in the Historic St. Mary's
City Commission meeting
- February 28: Dr. Papenfuse
attended the awards ceremony for "Celebrating Living History, Major
African-American Contributions to the State of Maryland"
-
February 28: Dr. Papenfuse and Ken Day, Maryland Public Television,
hosted a roundtable discussion group concerning interpreting Annapolis'
history
- February 29: Dr. Papenfuse and Tim Baker met with Rob Rogers, Louise
Hayman, Henry Stansbury, and Bobby Neall concerning collaboration between
the Maryland State Archives and the Maryland Historical Society
- March
1: Maya Davis gave a presentation to the United Methodist Church
of the Redeemer highlighting the brochure, "A Guide to the History of
Slavery in Maryland"
- March 3: Dr. Papenfuse and Jen Hafner
participated in a meeting with the Annapolis Lincoln Bicentennial
Commission and viewed a map of Annapolis from February 1865
- March
4: Chris Haley attended the opening reception at the
Banneker-Douglass Museum for "Seeking Liberty, Annapolis: An Imagines
Community"
- March 5: Elaine Bachmann was interviewed by Melinda Roeder, Fox 45, concerning the Old Senate Chamber
-
March 6: Chris Haley served as a judge for the Annual Ardmore Elementary
School Science Fair
- March 10: Jenn Cruickshank attended the National Archives
& Records Administration 22d Annual Preservation Conference
- March 10: Sasha Lourie attended the Maryland Association of History Museums Board of Trustees Annual Retreat
- March
11: Chris Haley met with Michial Gill and Ira Berlin to talk to
Roger Plunkett and Traci El Fiki, Department of Energy, concerning the
brochure, "A Guide to the History of Slavery in Maryland"
- March
11: Reggie Shorter and Kevin Swanson gave a presentation to
representatives from Judicial Information Systems, Administrative
Office of the Courts, on Electronic Archives Disaster Recovery and
Continuity of Operations
- March 11: Elaine Bachmann gave a
presentation to members of the Interior Design Program, Middle
Tennessee State University, on "The Kennedy Restoration and Its Legacy
in America's Public Houses"
-
March 12: Emily Squires and Jen Hafner attended the Maryland Commission for Women,
Women's Hall of Fame Ceremony
- March 14: Chris Haley met with David Taft Terry, Reginald
Lewis Museum, concerning the brochure, "A Guide to the History of
Slavery in Maryland" and educational curriculum, grant signage, and
future intern partnerships
- March
14: Dr. Papenfuse and Vicki Lee attended a lecture by Dr. Roger Easton,
Library of Congress, entitled "Hyperspectral Imaging of the
Waldseemüller 1507 World Map: The
Development of Hyperspectral Imaging and Its Application to
Preservation Issues"
- March
15: Chris Haley attended a special preview screening and VIP
Reception for "Pip & Zastrow: An American Friendship"
- March 19: Rob Schoeberlein attended a meeting of the Maryland History and Culture Collaborative
-
March 24: Elaine Bachmann provided a tour of Government House for
Watermark Tour Guides
-
March 25: Dr. Papenfuse and Mimi Calver attended the Maryland Day
Lunch at the Maryland Historical Society
-
March 29: Elaine Bachmann and Sasha Lourie provided a tour of the State House to the
Pewter Collector's Club of America
-
April 4: Dr. Papenfuse and John Gartrell participated in the University of Baltimore conference on "Baltimore
'68: Riots and Rebirth"
- April
5: Sasha Lourie gave a presentation at the Hammond-Harwood House on
"Fine Furniture, Public Patronage, and 'carrying out the designs of the
legislature': Cabinetmaking in Early National Annapolis"
- April 9:
Tim Baker and Kim Moreno met with Jeff Edwards and Cindy
Plavier-Truitt, Humanim, for a tour of the Historic American Brewery
Building
- April 15: Vicki Lee attended a meeting of the Guild of Book Workers
- April
15: Sasha Lourie attended a lecture by Ann Wagner entitled
"Silversmiths to the nation: Thomas Fletcher and Sidney Gardiner,
1808-1842"
-
April 16-18: Mike McCormick attended the Midwest Archives
Conference 2008 Annual Meeting, Instructing the Workshop "Photographic
Preservation on a Shoestring Budget" and Chairing the Concurrent
Session "The Useful Ten Words of the Ten Thousand: Describing
Photographs in Words"
- April
17: Dr. Papenfuse and Jen Hafner met with members of the Annapolis
Lincoln Bicentennial Commission concerning the narrative for the
commemorative walk
- April 18: Dr. Papenfuse met with James Robertson concerning the National Fire Heritage Center
- April 20: Chris Haley was interviewed by Yves Eudes, Le Monde, concerning DNA testing and genealogy
-
April 21-24: Vicki Lee and Jenn Cruickshank attended the 36th Annual
Meeting of The American Institute for Conservation of Historic and
Artistic Works (AIC)
- April
25: Vicki Lee and Jenn Cruickshank participated in the Angels
Project and worked on collections at the American Alpine Club and
Colorado Mountain Club
- April 25: Dr. Papenfuse and Nancy Bramucci attended the Anne
Arundel County Teaching American History Gala "Lives in History: Echoes of the
Past, Voices of the Future;" Dr. Papenfuse introduced Chief Judge Robert Bell, the
Keynote Speaker. See "Is Baltimore Burning?"
- April 26: Kim Moreno served as a judge for Maryland History Day at the University of Maryland Baltimore County
- April
26: Chris Haley gave a presentation to teachers from Howard
County concerning the brochure, "A Guide to the History of Slavery in
Maryland"
Forthcoming special meetings of the Commission and events
of interest
-
May 1: Dr. Papenfuse will give a presentation to the Central
Intelligence Agency Information Management Institute on "Archives, Maps, and History: Finding Maryland's Place In the World"
- May 6: Dr. Papenfuse will host a tour for students
and teachers from Boys' Latin School
- May
9: Dr. Papenfuse will give a presentation at the Baltimore City
Historical Society Historians Workshop on "The Baltimore City Archives:
Plaudits, Progress, and the Future of our Archival Heritage"
- May
9: Dr. Papenfuse will give a presentation to the State and Local
Government Law Institute on "Records Retention Policies
(Non-Litigation)"
- May 13: Dr. Papenfuse, Tim
Baker, Mimi Calver, Elaine Bachmann, Sasha Lourie, and Chris Kintzel
will attend a meeting of the Commission on Artistic Property
- May 21: Dr. Papenfuse will serve as the Expert Guide for the "Mapping the World" bus tour
conducted by the Corcoran Gallery of Art and the Department of Public
Programs
- May
21: Dr. Papenfuse will give a presentation at the Baltimore
Basilica's volunteer in-service training on "The Craftsmen of the
Cathedral"
- May 22: Dr.
Papenfuse will give a presentation to the Maryland Society of
Professional Engineers on "Maps: Finding Maryland's Place in the
World"
- June 6: Dr. Papenfuse
will give a presentation at St. John's College "Looking Closer:
300 Years of Annapolis History" Symposium on "Interpreting the
Archival Evidence: The Final Draft of Washington's Resignation
and the Original 1708 Charters of Annapolis, Then & Now"
- August
9: Dr. Papenfuse will give a presentation at the 2008 Shrewsbury
Institute "The Gift of John Smith's Legacy 1608-1692" on "The Maps of
the Era"
- September 4: Dr.
Papenfuse will give a presentation at the Federation of Genealogical
Societies Conference on "The Maryland State Archives in the 21st
Century"
- September 9-12: Dr.
Papenfuse will attend the Council of State Archivists and National
Association of Government Archives and Records Administration Annual
Meeting
Administrative and Fiscal Matters
-
Deputy State Archivist's Report:
-
State House projects overview
-
Mdlandrec.net
-
Status
-
Version 3
-
Disaster Recovery
-
Facilities
-
Capital Budget requirement for new Archival facility
-
Maintenance
-
Legislative Audit
-
Budget and Legislative Initiatives:
Proposed action by the Commission: adoption and approval of
reports incorporating any comments on budget related matters
New Business
Next meeting
The next Hall of Records Commission meeting is tentatively scheduled
for Friday, December 19, 2008.
Adjournment
State Archivist
Maryland State Archives
350 Rowe Boulevard
(410) 260-6401.
Email: edp@mdarchives.state.md.us
© Copyright Maryland State Archives