Hall of Records Commission
Agenda

for a Meeting 
at the Maryland State Archives
Electronic Classroom
12 Noon
June 6, 2001

Attendees & Introduction of Special Guests

Hamilton Lee Horsey
Outerbridge Horsey
John Lyon

Reports and Minutes of Previous Meetings

• October 31, 2000
• Special Meetings and Celebratory Events
• January 9:  Dedication of the Thomas V. Mike Miller, Jr. Senate Building, 11 Bladen Street, and opening of Archives' exhibits:
• From Private Fortunes to Public Gifts:  Treasures of the Peabody Art Collection of the Maryland State Archives
• A Priceless Legacy:  the Papers of Charles Carroll of Carrollton and the History of Maryland
• Carrollton Viaduct mural for third floor landing.
• January 11:  Presentation of the First Citizen Awards. Speech by Edward C. Papenfuse
• January 12:  Remarks to the House of Delegates:  Too Close to Call: Presidential Electors and Elections in Maryland featuring the Presidential Election of 1904. Remarks by Edward C. Papenfuse
• January 22:  Dinner for Chief Justices at Government House at the invitation of Judge Bell.  Remarks by Edward C. Papenfuse
• February 19:  George Washington's Birthday Celebration.  Speech by Senator Van Hollen
• Maryland Day Event
• Annual Maryland Colonial Society Essay Contest Award
Proposed Action: motion of approval of minutes (as amended, if amended), and recognition of the special meetings of the Commission as defined by standing resolution

Records Retention and Disposal Schedules

• Retention
• Disposal

Proposed Action: motion of approval of Records Retention and Disposal Schedules as presented

Old Business

• Newspaper preservation (on hold)

Archivist's Report & Staff Activities 
     (see the Maryland State Archives Bulldog for additional details)

• March 1:  Speaker's Society Awards
• April 18:  Board of Public Works approval of grant from Maryland Historical Trust to the Archives for Phase I of the Historic Structure Report on the Maryland State House;
• May 1:  Address to the spring meeting of the Court Clerk's Association;
• May 16:  Address to delegation from Henan Province, one of the principal agricultural regions in China, at the University of Maryland re:  electronic government and electronic records from the perspective of the state of Maryland
• May 30:  Reference and Research Advisory Committee meeting, at the Archives;
• June 1: First meeting of the Commission to Coordinate the Study, Commemoration and Impact of Slavery's History and Legacy in Maryland at the Archives;
• 150th Anniversary to the Comptroller's Office;
• Audio/video presentations of the Governor's State of the State and the State of the Judiciary.

Special Presentation

Horsey Collection, MSA SC 5362

Recent Acquisitions

• Special Collections:
• Senator Boyer's request concerning the reproduction on paper of the records of his church

Proposed Action by the Commission:  Resolution of Appreciation for the recent gifts
• Government Records

Finding Aids, Reference Services, and Publications

• Speaker's Society
• Documents for the Classroom - Too Close to Call: Presidential Electors and Elections in Maryland featuring the Presidential Election of 1904

Education and Outreach

• Teaching in the Age of Internet: web-based courses taught by the State Archivist:
• Maryland History (Fall 2000, Johns Hopkins University)
• American History as Fact and Fiction (Spring 2001, Johns Hopkins University)
• The History and Future of Public History (Spring 2001, University of Maryland)
• Dr. Papenfuse has been advised by the State Ethics Commission that his teaching appears to be separate and distinct from his work as State Archivist and that, based upon the information he supplied, it is appropriate and within the guidelines of the ethics laws of Maryland for him to be compensated in addition to his salary as State Archivist for teaching.
• February 5:  Library of Congress/Association of Independent Schools session in the electronic classroom, organized by Charlie Flanagan, member of the Archives of Maryland Advisory Board, for 20 AIMS social studies teachers from all levels.  Dr. Papenfuse presented primary sources for education such as documents for the classroom;
• March 1:  Dr. Papenfuse talk to the Maryland Law School faculty at the University of Maryland re:  A Revolution in Archives:  New Sources For Legal and Administrative History on the Web at the Maryland State Archives;
• March 25:  Dr. Papenfuse gave multimedia presentation, American History as Fact and Fiction, at Johns Hopkins University Homewood Campus for Talented Youth Odyssey;
• April 19:  Dr. Papenfuse and Professor David Bogen taught Judicial Institute course at the Judicial Training Institute on Maryland Legal History from early colonial period to present;
• April 19:  Dr. Papenfuse adressed the Wranglers Club at the request of Judge Martha G. Kavanuagh at the Hamilton Street Club in Baltimore on a mysterious file of newspaper clippings.
• 2001 Summer Internship Program
• Proposed Commission action:  Resolution of Appreciation for providing funds for the 2001 Internship Program to St. John's College, the Maryland State Bar Foundation/Baltimore Bar Association, the Maryland Commission for Women, the Anne Arundel County Court Clerk's Office, Friends of Governor Marvin Mandel, John Lyon and the Comptroller's Office.

Administrative & Fiscal Matters

• The Archives Endowment
• Status Report:
• Donation by Tim Maloney to the Archives Trust Fund in memory of Judge Murphy
• Mabel Crisp bequest
• Budget Issues, Present and Future:
• FY 2003 budget preparations are underway with an indication of baseline needs for the next fiscal year (2003) due to the Department of Budget and Management by May 4.  Discussion of FY 2002 budget and comment by the Commission is scheduled for the fall meeting;
• Publication of the Maryland Manual;
• Completion of the five year report by DGS;
• Update on the Potomac River research, including the $50,000 deficiency appropriation;
• Contract to make much needed repairs to the flashing and the roof of the Hall of Records building.

Forthcoming special meetings of the Commission & events of interest

• June 26:  Dr. Papenfuse to serve as a guest lecturer at UMBC's Summer Institute for history teachers at the UMBC Library, Topic:  Defining "American" in the Aftermath of World War II:  Whittaker Chambers vs. Alger Hiss;
• June 22:  Dr. Papenfuse to attend a seminar program that the Maryland Society of Surveyors is sponsoring in Easton/St. Michaels and give a presentation on the Archives in general and the PLATO program;
• July:  Dr. Papenfuse to England to do research on the origin of the Charter;
• October:  Dr. Papenfuse to China at the invitation of the Government of Anhui Province;
• Dr. Papenfuse and James Demma to present at the Maryland Society of Surveyors seminar on Land Patents.

Next meeting

At the call of the Chair for sometime in late fall

Adjournment

Dr. Edward C. Papenfuse
State Archivist

Email: If you have an Email account linked to your WEB browser, click here to activate your mail program to send an inquiry or message to me at archives@mdarchives.state.md.us or contact me at (410) 260-6403.

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