Hall of Records Commission Meeting
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Call to Order by the Chairman
Attendees (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000034/html/attendees_15nov11.html)
Introduction of New Members and Special Guests
October 12/13 and November 1: Important days to remember
Reports and Minutes of Previous Meetings
June 14, 2011 (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000034/html/minutes_14jun11.html)
Special Meetings and Celebratory Events involving the Hall of Records Commission and staff:
September 15
2011: Dr. Papenfuse attended the official announcement of The
Discovery of the Zekiah Fort, A 17th Century Piscataway
Indian Settlement
September 23, 2011: Dr.
Papenfuse, Sasha Lourie, and Mimi Calver conducted a tour of the
State House and presented a lecture to members of the National
Society of the Washington Family Descendants on Washington in
Annapolis
October 19, 2011: Dr. Papenfuse, with
Johns Hopkins University Press and the Baltimore Chapter of the Johns
Hopkins Alumni Association, hosted a lecture and book signing by Jane
McWilliams for her new book on Annapolis to which the Hall of Records
Commission was invited
October 24, 2011: The
Archives hosted the Anne Arundel County War of 1812 workshop which
included presentations by the staff on the forthcoming exhibit in the
State House and a proposed research project on Sailors and Slaves
during the War of 1812
October 25, 2011: Dr.
Papenfuse, Elaine Rice Bachmann, and Mimi Calver provided a
presentation to members of the Chief Executives Organization on
George Washington's Resignation Speech
October 29,
2011: Dr. Papenfuse was honored by the Baltimore City
Historical Society as a Living Historian and for his work in reviving
the Baltimore City Archives
November
1, 2011: Chris Haley and Rachel Frazier presented at the
Maryland Abolition Reception at the Banneker-Douglas Museum,
featuring a reception for the opening of the Maryland State Archives'
traveling exhibit, Flee! Stories of Flight from Maryland in
Black and White to which the Hall of Records commission was
invited
November 9, 2011: Chris Haley attended Chief
Judge Robert M. Bell's keynote speech at the Speaking Event for the
Civil Rights Exhibit at Morgan State University to which the Hall of
Records Commission was invited; the Maryland Historical Society
hosted a regular meeting of the Artistic Properties
Commission
November 10, 2011: Dr. Papenfuse, Chris
Haley, Owen Lourie, Tanner Sparks, and Krystal Appiah attended the
unveiling of the Civil Rights Exhibit at Morgan State University to
which the Hall of Records Commission was invited
Proposed Action by the Commission: motion of approval of minutes (as amended, if amended), and recognition of the special meetings of the Commission as defined by standing resolution
Retention Schedules (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000034/pdf/hrc_schedules_15nov11.pdf)
Disposal Certificates (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000034/pdf/hrc_disposals_15nov11.pdf)
Proposed Action by the Commission: motion of approval of Records Retention and Disposal Schedules as presented
Deputy Archivist's Report
FY 2013 Budget Preparations and fiscal outlook:
Meeting Archival Storage Space needs:
Status of the report requested in the 2011 Joint Chairmen's Report in which we were asked to explore alternatives for warehouse storage
Proposed action by the Commission: adoption and approval of reports incorporating any comments on budget related matters
State Archivist's Report
Looking to the past:
Laying the groundwork for a grant request to research sailors, slaves, and free blacks during the war of 1812- fact finding at Kew on a privately funded research trip, Summer of 2011
Re-thinking 17th century Maryland: Zekiah Fort and Yellow Brick along the Wicomico (http://marylandarchivist.blogspot.com/2010/11/follow-yellow-brick.html)
Making the Maryland State Archives and Baltimore City Archives web sites reliable, accountable, portals for the study of Maryland history
Better integration and explanation of resources, secondary and primary relating to the War of 1812 and the Civil War
Develop and distribute web-based tools for on line researching, writing, and editing through the Maryland State Archives/Baltimore City Archives portals
Looking to the future:
Staffing Needs?
The future of
archival services is largely electronic, on line, with most
professional staff resources directed towards enhancing on line
access and understanding of archival records, often working with
other institutions, even to the extent of sharing staff expertise and
resources. We need core staff to keep us at the center of better
records management through our electronic archives. State and local
agencies need to be brought into the electronic cloud for the day to
day management of their records and for the smooth transfer of
permanent electronic records to the electronic 'vaults' of the
archives. There should be as many professional archivists assigned to
assessing, explaining, and managing permanent records as there are
state and local agencies. They need not be employed by the State
Archives directly, but should be a part of the preservation and
access network administered by the State Archives. Every Chief
information officer in government should either be trained as an
archivist and records manager, or have on his or her staff a
professional archivist and records administrator.
Storage
Space?
There is a pressing need for the the renovation of the present archives building which is falling into disrepair, and for addressing additional space needs both long and short range, for paper and electronic records. The first phase is expanding our current warehouse model for paper storage and furthering our plans for a remote archival storage facility designed to meet the demand for the care and preservation of permanent public records, paper and electronic, at all levels of government. A viable democracy depends upon the transparency of government and access to to accountable, verifiable performance information about governmental services and public policy. Our best estimates are that we will need several hundred thousand cubic feet of storage space for permanent paper records over the next several years. See the proposed site for both short term and long term paper storage (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000033/pdf/vol_1_append_2_site_photos_maps.pdf).
Electronic Records?
The Prince George's County Circuit Court records disaster, Vital Records, and the problems of the permanent records of the Register of Wills demonstrate the need for greater recognition and involvement in the development and administration of electronic records in all state agencies, including storage, access, and permanent retention. A state-owned and operated electronic archives facility should function within a 'cloud' of shared archival resources within and without the state to which the flow of permanent public records should be seamless and require little human intervention.
http://mht.maryland.gov/
Museum and Interpretation Space?
While much of the outreach and public service efforts of the Archives will be in the realm of on line services and interpretation, the Maryland State Archives has a role to play in enhancing the visitor experience in Annapolis. Our principal point of contact with the public in that regard is the State House and the implementation of the Visitor Experience Master Plan, but the current Archives building with improved exhibit facilities and other public buildings in Annapolis such as the treasury building on State Circle and the legislative buildings can be and are venues for providing the visitor with permanent and changing exhibits relating to Maryland History and Government.
Publications?
On line, in progress: e-publications linked to our guides to government records and special collections
In print, in progress:
Funded by the Friends of the Maryland State Archives:
Willard Hackerman Collection of
Prints
James Brice Account Book
Proposed Action by the Commission: resolution of full support for archival initiatives as they relate to policy and publications, including the possible revision to the proposed capital projects for storage and conservation of the State's archival and fine arts collections
Research and Educational Outreach
IMLS HistoryMakers Fellow
We are hosting a research fellow in partnership with The HistoryMakers funded by an IMLS grant. The fellow, Krystal Appiah, joined us on September 6, 2011, and will be with us through June 2012. She is working in the Legacy of Slavery division reviewing the Colonization Society of Maryland papers and placing materials relevant to our study of Caroline, Queen Anne's, Dorchester, Talbot, and Kent counties on line.
State House Exhibits including a War of 1812 Commemoration Exhibit
Interpreting the Old Senate Chamber and the Old House of Delegates Chamber is well underway. In addition, Research Archivists and the staff of the Artistic Properties staff are designing an exhibit in commemoration of the bicentennial of the War of 1812 for the State House. The APC and Research staff have participated in several War of 1812 conferences throughout the state.
Summer 2011 Internship Program
Successful completion of the Summer 2011 Internship Program: Final intern reports: 2011internsfinalreport.pdf
Legacy of Slavery Advisory Board and Slavery Commission
August 30, 2011 - Hosted a meeting of the Legacy of Slavery Advisory Board and the Commission to Coordinate the Study, Commemoration and Impact of Slavery's History and Legacy in Maryland
Continuing progress as funded by the
US Department of Education grant.
Successful completion and
installation of the Legacy of Slavery in Maryland exhibits at the
Reginald F. Lewis Museum, the Banneker Douglass Museum, and the
Maryland Historical Society.
Traveling exhibit panels: www.mdslavery.net
Land Office Activity
Application for Certificates of
Reservation for Abandoned Land
Maryland Department of Natural
Resources - for land in Washington and Frederick counties
Application
for an Original Land Patent
Baltimore Area Council Boy Scouts of
America - for land in Harford County
Appraisal and Description
Prince George's County Circuit Court Flood Salvage Efforts
The Maryland State Archives is assisting the Prince George's County Circuit Court in the salvage of court records damaged by flooding in September 2011.
Storage Space
A lack of available storage space is significantly increasing the wait time for transferring permanent records into the Archives' custody.
Disposal Certificate Website
The Maryland State Archives Disposal Certificates website successful launched on July 1, 2011 (http://disposal.msa.md.gov)
Collection Management: Recent Gifts, Deposits and Acquisitions
Special Collections (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000034/html/hrc_sc_nov2011.html)
Gifts to the State received by the Secretary of State and appraisal of deposits, gifts and bequests to the Maryland State Archives
Government Records (http://www.msa.md.gov/megafile/msa/stagsere/se1/se14/000000/000034/pdf/gov_records_nov2011.pdf)
Proposed Action by the Commission: resolution of appreciation for all recent gifts and delegate to the State Archivist the authority to determine if gifts to the State of Maryland, have permanent value and are worthy of preservation and display in accordance with State Government Article Section 9-1008.
Maryland State Archives On Line
Finding Aids, Reference Services, and Publications:
aomol.net,
archivesofmaryland.net,
marylandlegalhistory.net
- Access to over 471,000 historical documents that form the
constitutional, legal, legislative, judicial, and administrative
basis of Maryland's government
baltimorecityarchives.net
- Guide to Research and Writing about the History of Baltimore
City
editonline.us
- Transcription and editing of historical documents online
lrac.us
- Land Records Access Committee and Image Retrieval System for
Maryland
mappingmaryland.net
- The Interactive Maps component of the Flight to Freedom and
County Boundaries projects allows historians, genealogists,
and researchers to search for Maryland property owners
martenet.org
- Maryland Historical Maps
mdelect.net
- Find your Elected Officials
mdgovpics.net
- The Governor's Office Photo Gallery
mdgovpubs.net
- Government Publication Library
mdhistory.net
- Research and Lectures on Maryland History topics
mdhistpics.net
- Historical Photographs of Maryland
mdhs.mdsa.net
- Maryland Historical Trust
mdihp.net
- Maryland Inventory of Historic Properties
mdlandrec.net
- Digital image Retrieval System for Land Records in
Maryland
mdmanual.net
- Guide to Maryland Government
mdnewspapers.net
- Guide to Maryland Newspapers
mdplats.net,
plats.net
- Digital Image Reference System for land Survey, Subdivision, and
Condominium Plats
mdprobate.net
- Digital Image Reference System for Maryland Probate
Records
mdsa.net
- Maryland State Archives Homepage
mdslavery.net,
slaverymd.net -
African American Research at the Maryland State
Archives
mdstatehouse.net
- This website represents the initial phase of the Maryland State
House Historic Structure Report Project
mdvitalrec.net
- Vital Records Indexing
Project
msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html
- Records Transfer and Storage
Management
msa.md.gov/msa/refserv/govpub/html/search.html
- Government Publications On
Line
msa.md.gov/msa/refserv/library/html/lib_public_homepage.html
- Archives Library Catalog
potomachistory.net
- Maryland's Ownership of the Potomac
River
teachingamericanhistorymd.net
- A partnership program bringing historical resource materials and
professional-development experience to K-12 U.S. history
teachers
v3.mdlandrec.net
- Version 3 of the Land Records Website
Education and Outreach (see attached Chronology)
Forthcoming Special Meetings of the Commission and events of interest
New Business
Next meeting
The next Hall of Records Commission meeting is scheduled for Monday, April 23, 2012.
Adjournment
Dr.
Edward C. Papenfuse
State
Archivist
Maryland State
Archives
350 Rowe Boulevard
(410)
260-6401.
Email:
edp@mdarchives.state.md.us
© Copyright Maryland State Archives